Grants:Programs/Wikimedia Community Fund/Wikimedia France annual grant request 2022-2023/Midpoint Report

Midterm Learning Report

Report Status: Accepted

Due date: 2023-01-15T00:00:00Z

Funding program: Wikimedia Community Fund

Report type: Midterm

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General information

This form is for organizations receiving Wikimedia Community Funds (General Support) or Wikimedia Alliances Funds to report on their mid-term learning and results. See the Wikimedia Community Fund application if you want to review the initial proposal.

Name of Organization: Wikimédia France
Title of Proposal: Wikimedia France annual grant request 2022-2023
Amount awarded: 454843.5 USD, 425000 EUR
Amount spent: 762912 EUR

Part 1 Understanding your work

1. Briefly describe how your strategies and activities proposed were implemented and if any changes to what was proposed are worth highlighting?

The July-December period was particularly active for Wikimedia France. We managed to implement almost all of the actions we had planned for this period.

In the field of opening up cultural content and data, on October 27, 2022, we officially opened applications for the Free Culture label. We organized a presentation webinar of the label on November 24 which attracted 80 cultural institutions. Today the label jury is in the process of receiving and analyzing the applications. Concerning our actions for the development of open science, on October 17 Wikimedia France signed a framework partnership with the Ministry of Higher Education and Research in France which involves the recruitment of three wikimedians in residence within regional units of university training. For more than a year, these three wikimedians in residence will be able to infiltrate the university network in Brittany, Aquitaine and Occitanie in order to train teacher-researchers, librarians and university staff in contributing to Wikimedia projects.

On October 5, the association also officially launched the board game Wikeys, an educational and collaborative game around the contribution to Wikipedia. The game was presented during discovery workshops, notably at the Ministry of National Education.

We organized a new edition of WikiCamp in Dieppe in Normandy at the beginning of July 2022. We also initiated a new partnership with the National Digital Council to train state staff in free tools and Wikimedia projects. During this period, we organized, in collaboration with WikiFranca, the 2022 edition of the French-speaking Wikiconvention in Paris, which brought together 130 Wikimedians from all over the French-speaking world.The only project that has been abandoned is the one that had been envisaged, in collaboration with the WMF on the conduct of a study on the moderation of content on the French Wikipedia for lack of sufficient funding.

2. Were there any strategies or approaches that you feel are being effective in achieving your goals?

What requires the most time and energy is finding the right interlocutors and the right relays in order to initiate alliances and impactful projects on a very large scale. Despite the popularity of Wikipedia, Wikimedia France maintains a fairly modest size compared to other French NGOs. The fact of having recruited, two years ago, a person responsible for public relations, enabled us to create new alliances such as the framework partnership with the Ministry of Higher Education and Research. We have strengthened our evaluative approach to our partnerships. The label is a very good example. It also allows you to have a much sought-after aspect of communication and gratification. We also realized that the digital divide remains very present and at all ages. It's not just a question of generation. The playful and physical game approach to address topics such as the contributory web, the rules of contributions on Wikipedia, free licenses or even neutrality of point of view seems to work very well.

3. What challenges or obstacles have you encountered so far?

We have a major difficulty that we cannot resolve at the moment. If we have the internal capacities for classic project management, this is much less the case with regard to IT and technical projects. Lingua Libre remains a very relevant project from a strategic point of view by facilitating everyone's participation in the Wikimedia project. With 1064 registered speakers and 171 different languages present, it is a very important participatory tool around which a solid international community has been built, bringing together linguistics, Wikimedians and researchers. But today, several technical bugs endanger the project. We have sought help from WMDE who have kindly accepted to play the role of technical advisor but we lack the internal knowledge and skills to respond to the challenges of the tool. We are multiplying calls for tenders to get support, but there are not very many companies mastering mediawiki on the market. We will have to find a solution quickly so as not to discourage the community.

4. Please describe how different communities are participating and being informed about your work.

Obviously, this depends on the different projects and the means of communication that go with them, but, in general, we communicate with the community in four different ways: Via Wikimedia projects directly (Bistro..), Via the Discord of the French-speaking community, through Telegram channels, by email. As part of contribution or training actions, volunteers are involved in the design and animation.

5. Please share reflections on how your efforts are helping to engage participants and/or build content, particularly for underrepresented groups.

The reasons for volunteering for the Wikimedia movement are multiple and specific to each person. However, there are two main ones: to militate and to socialize. We therefore organize the Wikicamp, an event that allows the reception and training of volunteers. We have also agreed to take over the organization of the French-speaking Wikiconvention, an important event to promote the exchange of skills between French-speakers.

In September 2022, we also initiated a global survey concerning Wikimedian volunteers. It emerged that people of the female gender, speaking a minority language or suffering from a disorder or disability are very involved in the association. This demonstrates our ability to integrate and support these communities. In fact, among people meeting at least one diversity criterion, 57.1% said they had taken part in 1 action of the association against 43.4% on average for all volunteers who answered this question.

After several years of developing the organization model of our events, we are in the process of arriving at a global charter which will make it possible to define the level of support by type of event in order to facilitate inclusiveness and participation. : Level of financial support, mandatory criteria, term of location, necessary means on site, etc.

6. In your application, you outlined your learning priorities. What have you learned so far about these areas during this period?

Demonstrate that with personalized and professional remote support, we can increase the retention rate of target audiences on Wikipedia

Work is in progress on this one. It is still difficult to make a balance sheet at 6 months. We have succeeded in standardizing training, in setting up a strong partnership with the National Digital Council.

Increase the good health of the community by adapted, relevant means and with the commitment of more important human resources

The annual survey gives us a good thermometer of the situation. With the arrival of a person who is 100% responsible for the volunteer commitment, we are in the process of rethinking our entire reception and integration process within the association. Wikicamp plays an important role in federating our voluntary activities. The organization of an Admin conference will also provide the community with a safe space for discussion.

Demonstrate that we can pass a development milestone by managing high-potential projects and positioning ourselves as one of the major non-governmental organizations in France

It is still a little early to assess this objective as well. We have built a coalition of the digital commons actors to follow the conclusions of the report of the european working team on digital commons. The project with Vikidia as well as the partnership with the Ministry of Higher Education, are good indicators of the fact that the association strengthens further its national impact.

7. What are the next steps and opportunities you’ll be focusing on for the second half of your work?

This second part of the year will be marked by the launch of the Open Science project. We are also going to speed up our partnership with the University of Guyana to strengthen the contribution from this overseas department. We are also going to structure our incubator project for other free software associations. We must overcome the technical challenges we face regarding Lingua Libre and open new ones to meet the needs of the Wikipedian community who wish to acquire a new patrol tool.

Part 2: Metrics

8a. Open and additional metrics data.

Open Metrics
Open Metrics	Description	Target	Results	Comments	Methodology
Retention rate of people trained in Wikimedia projects 6 months after their training	By harmonizing our training programs and having the opportunity to deploy it on a national scale and to important audiences for the movement and thanks to the recruitment of a dedicated person who will provide remote monitoring of trained people who wish it, we aim a retention rate of 10% of people trained during the year who continue to edit Wikipedia after 6 months, who have contributed to projects in the last 30 days 6 months after their training. this indicator will therefore be divided according to audiences (overseas, linguistic diversity, cultural and educational partners, etc.)	10	N/A	N/A	N/A
Young people under 18 who have understood the Wikipedia operating model	For this indicator, it is above all an analysis of the digital skills acquired by young people after playing the Wikeys game which will be deployed in several test schools during the year 2022-2023, the prototype being already ready. The students will then be questioned by their teacher to measure the skills and knowledge acquired.	150	N/A	N/A	N/A
Number of pages/content added on Wikimedia projects in regional or minority languages	With Lingua Libre and the actions planned for the Breton and Guyanese communities, we aim to increase content in regional and minority languages on Wikimedia Commons (reuse on Wikidata and Wikipedia)	80000	N/A	N/A	N/A
Volunteer Happiness Index	This is a new indicator that we want to put in place, which is inspired by the new measurement models found in particular at the UN. This index will bring together several elements such as the feeling by our volunteers of being heard and respected by the affiliate, that of being able to contribute in a serene, respectful and inclusive safe environment, that of being able to initiate projects, to be recognized for his commitment... This index will be collected once a year. We hope to be able to make it a long-term index that allows us to feel the evolutions and the problems of our volunteers.	N/A	4162	Volunteer hours : Two types of hours are counted 1) hours of animation or organization: Animation or participation in an event, training, participation in working group meetings, face-to-face meetings, coordination of local or national activities and 2) hours of management: participation in the good governance of the association, participation in the association's committees (micro-fi, conflicts of interest, audit, electoral commission, etc.)	We used a specific tool : Benevalibre
Volunteers Hours	In addition to being compulsory in France, volunteer hours are indicative of the commitment of volunteers in the association and for the projects it carries out. Our volunteers declare their hours on a dedicated platform "Bénévalibre" Open source tool	6000	N/A	N/A	N/A

Additional Metrics
Additional Metrics	Description	Target	Results	Comments	Methodology
Number of editors that continue to participate/retained after activities	N/A	N/A	N/A	N/A	N/A
Number of organizers that continue to participate/retained after activities	N/A	N/A	N/A	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	N/A	N/A	N/A	N/A	N/A
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A	N/A	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A	N/A	N/A	N/A
Number of people reached through social media publications	N/A	N/A	N/A	N/A	N/A
Number of activities developed	N/A	N/A	N/A	N/A	N/A
Number of volunteer hours	N/A	N/A	N/A	N/A	N/A

8b. Additional core metrics data.

Core Metrics Summary
Core metrics	Description	Target	Results	Comments	Methodology
Number of participants	This is the number of participants in actions organized by the association online and offline such as conferences, contribution days, events and training.	5000	1408	Number of participants: For an event organized or financed by WMFr or a local group, the participants are: the supervising volunteers, the non-salaried organizers, the direct beneficiaries of the action: Wikimedians, the general public and/or learners. For any other type of event the public is not counted	Registration form for events, financing report, list of learners...
Number of editors	Take into account people participating in editathons or contribution competitions, wikimedians in residence and their actions in universities as well as people who contribute in the context of training	2000	420		Dashboard, end of training or editathon report
Number of organizers	In addition to the staff, there are several types of voluntary organizer missions: the organizers of contribution competitions or editathon who plan, evaluate and accompany the participants on D-Day Event organizers who participate in the logistics, program and smooth running of a Wikimedia event referents or leaders of local groups of volunteers We have those who are engaged in the management of the association's projects Finally, those who assume a role of public relations whether in their function as administrators or within the framework of local or national projects	50	55		Declaration on the benevalibre tool + staff

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target	Results	Comments	Methodology
Wikipedia	Contribution campaigns, contribution support through the loan of sources or editions by trained professionals or Wikimedians in residence	5000	13144	Wikipedia	N/A
Wikimedia Commons	Registrations on Lingua Libre, photo contest	80000	20159	Commons	N/A
Wikidata	New items on Wikidata developed following the MOOC Wikidata developed in conjunction with WMDE but also thanks to contribution campaigns such as the International Museum Day	10000	100	Wikidata	N/A
Wiktionary	New new entries created or improved on the Wiktionary in all languages following Wiktionary workshops in Lyon and other cities in France	1000	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

9. Are you having any difficulties collecting data to measure your results?

This first part of the year has given us time to rework our strategic plan for the next 5 years and therefore to work on this question of indicators and the level of difficulty of collecting the data necessary for the evaluation of our action. The most difficult element concerns above all the collection of assessment data when the actions are piloted by volunteers directly and in particular when these actions are made possible by funding from Wikimedia France. We are actively working on this issue of post-funding reports. The next point that remains complicated is the implementation of qualitative assessment such as the development of skills. We should arrive for some projects like the label and the game Wikeys but it is still difficult to do it on a larger scale.

10. Are you collaborating and sharing learning with Wikimedia affiliates or community members?

Partially

10a. Please describe how you have already shared them and if you would like to do more sharing, and if so how?

We do this mainly with the French-speaking area. Our activity reports are written in French and we do not have the reflex to have them translated into English to distribute them on a wider scale. We still try to present the actions of Wikimedia France during thematic events. We presented the report on the open content practice in France and the labeling project at the GLAM meeting in Prague. We will be present at the WikiEdu conference in Belgrade to present our actions on education. We will also be at Wikimania for this purpose.

11. Documentation of your work process, story, and impact.

Below there is a section to upload files, videos, sound files, images (photos and infographics, e.g. communications materials, blog posts, compelling quotes, social media posts, etc.). This can be anything that would be useful to understand and show your learning and results to date (e.g., training material, dashboards, presentations, communications material, training material, etc).

Below is an additional field to type in link URLs.

https://commons.wikimedia.org/wiki/File:ENQUETE_ANNUELLE_MEMBRES_2022_WM_Fr.pdf

https://www.wikimedia.fr/label-culture-libre/ https://fr.wikipedia.org/wiki/Wikip%C3%A9dia:Wikim%C3%A9dia_France/Jeu_p%C3%A9dagogique https://meta.wikimedia.org/wiki/WikiConvention_francophone/2022 https://meta.wikimedia.org/wiki/Wikimedia_France/Micro-financement https://www.wikimedia.fr/trois-residences-wikimediennes-en-2023/ https://www.wikimedia.fr/bilan-et-clap-de-fin-de-la-wikiconvention-2022/ https://www.wikimedia.fr/rapport-label-observatoire-wikimedia-france-continue-de-soutenir-lopen-content/ https://www.wikimedia.fr/lancementwikeys/

Part 3: Financial reporting and compliance

12. Please state the total amount spent in your local currency.

762912

13. Local currency type

EUR

14. Please report the funds received and spending in the currency of your fund.

Upload Documents, Templates, and Files.
Provide links to your financial reporting documents.

https://cloud.wikimedia.fr/s/cH3WbrBLcPFc34G

15. Based on your implementation and learning to date, do you have any plans to make changes to the budget spending?

No

15a. Please provide an explanation on how you hope to adjust this.

N/A

16. We’d love to hear any thoughts you have on how the experience of being a grantee has been so far.

We have always been well supported by our grant officers. This allows us to question ourselves, to develop our thoughts but also to build bridges at the level of the movement.