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Grants:Programs/Wikimedia Community Fund/Wikimedia Canada 2022-2024

< Grants:Programs | Wikimedia Community Fund
statusYear 3 plan funded
Wikimedia Canada 2022-2024
For 2022-2026, WMCA has identified its main strategic goals as follows:

1. Increase the number and diversity of free knowledge and of contributors to all Wikimedia projects in Canada 2. Increase the visibility and reputation of Wikimedia Canada and its activities 3. Adapt Wikimedia Canada's governance, operational structure and finances to the growth of the association

Please read WMCA's Transformation Plan 2022-2026 for more specific objectives within those three main objectives.
start date2022-01-01T00:00:00Z2022-01-01
end date2024-12-31T00:00:00Z2024-12-31
budget (local currency)674300 CAD
amount requested (USD)541924 USD
amount recommended (USD)541924
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionNA
decision fiscal year2021-22
funding program roundRound 1
applicant and people related to proposalJP Béland (WMCA)
organization (if applicable)Wikimedia Canada
Midpoint Learning Report 
Final Learning Report

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Applicant details

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Wikimedia username(s):

JP Béland (WMCA)

Organization:

Wikimedia Canada

Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

Have you received grants from any non-wiki organization before?

Yes

Which organization(s) did you receive grants from?

Environment and Climate Change Canada

Organization details

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What is your organization or group's mission?

WMCA serves as a catalyst for collecting, developing and disseminating knowledge and educational, cultural and historical content in all languages of Canada, including Indigenous languages, under a free license or in the public domain, using the Wikimedia projects as the primary means of dissemination, and supporting volunteers across the country. WMCA also helps to increase the understanding and awareness of the public and institutions in Canada about free knowledge and the Wikimedia projects.

If you would like, please share any websites or social media accounts that your group or organization has. (optional)

N/A

Grant proposal

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Please state the title of your proposal. This will also be a title for the Meta-Wiki page.

Wikimedia Canada 2022-2024

Where will this proposal be implemented?

Canada

Indicate if it is a local, international, or regional proposal and if it involves several countries? (optional)

Local

If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

What are the main challenges you are trying to solve and your proposed solution?

Wikimedia Canada (WMCA) is a charitable organization dedicated to the growth, development and dissemination of free knowledge in Canada.

We engage in a range of activities, outreach initiatives, community building events, content creation projects, partnerships with cultural and knowledge institutions, and collaborations with Indigenous communities.

Under the common vision of the Wikimedia Movement, Wikimedia Canada aims to increase the awareness and appeal of its programs, some of which are specific to its territory, such as Indigenous knowledge, languages and cultures. Wikimedia Canada also places a particular emphasis on projects that involve diversity and high-impact topics.

What is the main objective of your proposal?

For 2022-2026, WMCA has identified its main strategic goals as follows:

1. Increase the number and diversity of free knowledge and of contributors to all Wikimedia projects in Canada 2. Increase the visibility and reputation of Wikimedia Canada and its activities 3. Adapt Wikimedia Canada's governance, operational structure and finances to the growth of the association

Please read WMCA's Transformation Plan 2022-2026 for more specific objectives within those three main objectives.

Describe your main strategies to achieve this objective and the main activities you will be developing as part of these strategies.

Wikimedia Canada wants to focus its actions on the needs of Canadian volunteers while ensuring the inclusion of people and knowledge that are currently underrepresented in the Wikimedia projects.

To do this, Wikimedia Canada has chosen to organize its activities into six programs:

  • P1 - Support to WikiClubs and volunteers
  • P2 - Indigenous cultures, knowledge and languages
  • P3 - Francophonie
  • P4 - Diversity of knowledge and high-impact topics
  • P5 - Collective for free knowledge
  • P6 - Research and development

Please read WMCA's Transformation Plan 2022-2026 in order to have a detailed description of each program, their specific objectives, and their targets and metrics.

Please state if you will be carrying out any of these activities within your programs? Select all that apply.

Organizing Meet-up online, Organizing Meet-up offline, Workshops, Edit-A-Thons, Train-the-Trainer, Photowalk, Contest, Photo/Media campaign, Wiki Loves campaign, Conference/Event Organizing, Central organizing for movement campaign, Other
- Lingua Libre events
  • Projects with Indigenous/smaller languages

Are you running any in-person events or activities?

Yes
https://docs.google.com/spreadsheets/d/1FWVc9Fx2Y4maSn7YFYzcwPC1E3oD6zNy5B9tu4rtBlY/edit#gid=1277460076

Please state if your proposal aims to work on any of the identified content knowledge gaps?

Content Gender gap, Language, Geography, Socioeconomic Status, Sexual Orientation, Important Topics (topics considered to be of impact or important in the specific context), Cultural background, ethnicity, religion, racial

Please state if your proposal includes any of these areas or thematic focus.

Education, Climate Change and sustainability, Culture, heritage or GLAM , Diversity, Other
Indigenous/smaller languages

Will your work focus on involving participants from any underrepresented communities? Select all categories that apply.

Gender Identity, Sexual Orientation, Ethnic/racial/religious or cultural background, Geographic , Linguistic / Language, Socioeconomic status

Please tell us more about your target participants.

We have put in place regular communications in order to engage and retain volunteers and participants, such as monthly newsletters and a public website. We also engage volunteers and participants through social media. We will send satisfaction surveys to our main partners. We will also send a general survey to volunteers, contributors, and readers from Canada. We are developing a network of WikiClubs in different cities and regions across the country that will serve as the main local and regional hubs to engage and retain the volunteers and the participants.

Do you have plans to work with other Wikimedia communities, groups or affiliates in your country, or in other countries, to implement this proposal?

Yes

Please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

Wikimedia Canada is highly involved with WikiFranca, the international cooperation network of affiliates and other Wikimedia groups of French-speaking countries. In particular, Wikimedia Canada supports the emerging Wikimedia User Group of Haiti.

Wikimedia Canada also works with the Wikimedians of North American Indigenous Languages User Group for its projects with Indigenous communities, and collaborate with the international Wikimedia movement to share lessons learned and best practices on how to conduct projects with Indigenous and smaller languages, such as the Language Diversity Hub.

We also collaborate with other Wikimedia entities during international campaigns such as Art+Feminism and #1Lib1Ref.

Will you be working with other external, non-Wikimedian partners to implement this proposal?

Yes

Please describe these partnerships.

Bibliothèque et Archives nationales du Québec (BAnQ) is providing, free of charge, an office space and several space to conduct Wikimedia activities. Other partners across the country, such as universities and libraries, are doing the same.

How do you hope to sustain or expand the work carried out in this proposal after the grant?

Wikimedia Canada has a Transformation Plan to continue the development of the organization over the next five years.

Do you have the team that is needed to implement this proposal?

Wikimedia Canada has a large team. First of all, its Board of DIrectors is experienced and diverse, including a majority of women, representation from the LGTBQ+ community, and representation from Indigenous Peoples. We also have a large number of volunteers supporting our activities, as well as institutional partners such as Bibliothèque et Archives nationales du Québec (BAnQ) and the Acfas.

We also have a strong partnership with the Atikamekw Community of Manawan to continue the project to develop the Wikipedia in Atikamekw language, including a Board Member that is Atikamekw.

We are also planning to set up an Advisory Council to assist the Board of Directors.

In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Invest in Skills and Leadership Development, Identify Topics for Impact, Innovate in Free Knowledge

Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here. (optional)      

Yes

Learning, Sharing, and Evaluation

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What do you hope to learn from your work in this fund proposal?

We are planning to send a general survey to volunteers, contributors, and readers from Canada in order to learn what is the most important for them, what WMCA and the Wikimedia movement can do to better support them, how can we improve, etc. We will also send satisfaction surveys to our main partners in order to learn how we can better support them to contribute to Wikimedia projects. All the results, findings and lessons learned will be shared with the international Wikimedia movement as well.

We will also continue to document all lessons learned and best practices to conduct projects with Indigenous and smaller languages.

Core Metrics

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Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.

Core Metrics Summary
Core metrics Description Target
Number of participants 3000
Number of editors 2000
Number of organizers 50
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target
Wikipedia N/A 3000
Wikimedia Commons N/A 3000
Wikidata N/A 8000
N/A N/A N/A
N/A N/A N/A

If for some reason your proposal will not measure these core metrics please provide an explanation.

N/A

Additional Metrics

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Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.

Additional Metrics Description Target
Number of editors that continue to participate/retained after activities N/A N/A
Number of organizers that continue to participate/retained after activities N/A N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability N/A N/A
Feedback from participants on effective strategies for attracting and retaining contributors N/A N/A
Diversity of participants brought in by grantees N/A N/A
Number of people reached through social media publications N/A N/A
Number of activities developed N/A N/A
Number of volunteer hours N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A

What other information will you be collecting to learn about the impact of your work? (optional)

Partnerships Satisfaction Surveys

Surveys to volunteers, contributors and readers in Canada

What tools would you use to measure each metric selected?

Wikimedia Dashboard

Surveys

How do you hope to share these results so that others can learn from them?

Make a short presentation of the experience, Create a training workshop to show others what we learned, Share results on social media, Create a video of our experience, Share results with our communities, Participate in one on one peer sharing session with other grantees, Develop learning material for other users, Share it on Meta-Wiki

Financial Proposal

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What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

674300 CAD

What is this amount in US Currency (to the best of your knowledge)?

541924 USD

Do you want to apply for multi-year funding?      

Yes

If you have calculated it, please provide an estimate of the year 2 or year 3 request.

Year 2 estimate: 219,700 CAD

Year 3 estimate: 285,600 CAD

Please share your budget for this proposal.  

See detailed budget file on Google Docs: https://docs.google.com/spreadsheets/d/1EN9Gd4OHfh2_d9QZsSAm3XDdZ5zpEXFS6MiMd1RIreg/

What do you do to make sure there is a good management of funds?

Wikimedia Canada has many policies in place to control and manage the funds. The Board of Directors and its committees are constantly monitoring the use of funds to ensure that they are used according to the grant plan, the annual plan, and the strategic priorities.

How will you contribute towards creating a supportive environment for participants using the UCOC and Friendly Space Policy?

Wikimedia Canada has a long history of diversity in its governance structures. Prior to the pandemic, the majority of in-person activities were lead and organized by women. We always applied and will continue to apply the Friendly Space Policy to all our activities, and now will include the new UCOC.

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Staffing plan or organogram:
Other public document(s):

Final Message

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By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Year 2 Plan

Annual Plan for Year 2

1.1. Please upload or indicate a link for Year 2 Annual Plan. (required)


1.2. Please describe any major changes in your Annual Plan. If there are changes that require a budget change, please specify. (required)

No major changes. Continue the implementation of the Strategic Transformation Plan.

Budget for Year 2

2.1. Do you request an increase or decrease from what has been approved for Year 2? (required)

No, my budget request for Year 2 has not changed

2.2. Please upload a detailed budget file or indicate a link to it for the Year 2 proposal. The revised budget should show your anticipated yearly budget from the beginning of Year 2 through the end date of the grant. (required)


Metrics for Year 2

3.1. Main open metrics (required)

Main Open Metrics
Metrics Name Description Target
Number of Wikiclubs Active WikiClubs 15
Number of activities Number of activities organized by Wikiclubs supported by the chapter 15
Number of Indigenous projects N/A 3
Number of French language projects N/A 3
Number of members of the Collective of free knowledge N/A 20

3.2. Core metrics (required)

Core Metrics Summary
Core metrics Description Target
Number of participants N/A 4000
Number of editors N/A 2500
Number of organizers N/A 65
Number of new content contributions to Wikimedia projects
Wikimedia Project Description Target
Wikipedia New and improve articles 600
Wikidata New and improve items 2000
Wikimedia Commons New content 1400
N/A N/A N/A
N/A N/A N/A

3.4. If you are introducing new metrics related to a major change in your budget or programmatic plans, please describe them below. (optional)

N/A

Additional information for Year 2

4.2. If there are additional links, files, or information you would like to share related to Year 2 planning, please add them here. (optional)

Year 3 Plan

Annual Plan for Year 3

1.1. Please upload or indicate a link for Year 3 Annual Plan. (required)


1.2. Please describe any major changes in your Annual Plan. If there are changes that require a budget change, please specify. (required)

No major changes. Continue the implementation of the Strategic Transformation Plan.

Budget for Year 3

2.1. Do you request an increase or decrease from what has been approved for Year 3? (required)

No, my budget request for Year 3 has not changed

2.2. Please upload a detailed budget file or indicate a link to it for the Year 3 proposal. The revised budget should show your anticipated yearly budget from the beginning of Year 3 through the end date of the grant. (required)


Metrics for Year 3

3.1. Main open metrics (required)

Main Open Metrics
Metrics Name Description Target
Number of WikiClubs Active Wikiclubs 15
Number of activities organised by WikiClubs, supported by WMCA 15
Number of Indigenous projects N/A 3
Number of French language project N/A 3
Members of Collective for Open Knowledge N/A 20

3.2. Core metrics (required)

Core Metrics Summary
Core metrics Description Target
Number of participants N/A 4250
Number of editors N/A 2750
Number of organizers N/A 70
Number of new content contributions to Wikimedia projects
Wikimedia Project Description Target
Wikipedia N/A 700
Wikidata N/A 2500
Wikimedia Commons N/A 1750
N/A N/A N/A
N/A N/A N/A

3.4. If you are introducing new metrics related to a major change in your budget or programmatic plans, please describe them below. (optional)

N/A

Additional information for Year 3

4.2. If there are additional links, files, or information you would like to share related to Year 3 planning, please add them here. (optional)

Feedback

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