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Grants:Programs/Wikimedia Community Fund/Yearly grant 2022 (Previously called Simple APG).

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statusCompleted
Yearly grant 2022 (Previously called Simple APG).
Build and execute projects to advance the gathering, structuring, and distribution of human knowledge, together with GLAM and educational, governmental institutions, and the user community.

Build a good relationship with the user community, build collaborations with cultural institutions, including museums, libraries, archives. Together we can stimulate, support, and possibly fund certain initiatives.

Make sure that we can do this in a safe, sustainable environment with respect for each other.
start date01 January 2022
end date31 December 2022
budget (local currency)40000 EUR
amount requested (USD)45264 USD
amount recommended (USD)45264
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionNWE
decision fiscal year2021-22
funding program roundRound 1
applicant and people related to proposalGeertivp

Taketa Sam.Donvil

Ciell Paul Hermans Afernand74 Hilke Arijs MADe Rwmv M0tty AnneJea Lionel Scheepmans Romaine Daniuu Smile4ever SvenDK Lviatour Beireke1 Driesvr Brigittedm NSerulus WimLo Vaimidhoe Nevejansan Mtrekels Grtvdh Andries Van den Abeele Smiley.toerist SPQRobin Npettiaux Andrawaag Trougnouf Ainali ManonB2018

All participants to our activities listed in https://outreachdashboard.wmflabs.org/users/Geertivp (We are reaching 100 activities and 1000 participants...)
organization (if applicable)Wikmedia Belgium v.z.w.
Midpoint Report

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Applicant details

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Wikimedia username(s):

Geertivp

Taketa Sam.Donvil

Ciell Paul Hermans Afernand74 Hilke Arijs MADe Rwmv M0tty AnneJea Lionel Scheepmans Romaine Daniuu Smile4ever SvenDK Lviatour Beireke1 Driesvr Brigittedm NSerulus WimLo Vaimidhoe Nevejansan Mtrekels Grtvdh Andries Van den Abeele Smiley.toerist SPQRobin Npettiaux Andrawaag Trougnouf Ainali ManonB2018

All participants to our activities listed in https://outreachdashboard.wmflabs.org/users/Geertivp (We are reaching 100 activities and 1000 participants...)

Organization:

Wikmedia Belgium v.z.w.

Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

Have you received grants from any non-wiki organization before?

No

Which organization(s) did you receive grants from?

N/A

Organization details

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What is your organization or group's mission?

  • EN: Engaging people in free knowledge
  • FR: Impliquer tout un chacun dans la connaissance libre
  • NL: Iedereen betrekken bij vrije kennis
  • DE: Die Menschen zum Freien Wissen bringen

The association aims to : (statutory rules)

  • promote the free access and sharing of all knowledge;
  • contribute to social and cultural issues related to free data and knowledge;
  • to encourage and promote responsible contributions to Wikimedia projects;
  • to help raise public awareness of Wikimedia projects.

If you would like, please share any websites or social media accounts that your group or organization has. (optional)

We maintain a distribution list for our newsletter. We also use mass e-mail to volunteers (Pywikibot script). Websites of collaborating organisations and institutions.

Grant proposal

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Please state the title of your proposal. This will also be a title for the Meta-Wiki page.

Yearly grant 2022 (Previously called Simple APG).

Where will this proposal be implemented?

Belgium

Indicate if it is a local, international, or regional proposal and if it involves several countries? (optional)

Local

If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

What are the main challenges you are trying to solve and your proposed solution?

Growing the organisation by collaborating with GLAM and related cultural organisations, local, regional and federal governmental organisations and institutions, university and college educational institutions.

We want to support the (inter)national volunteer community by providing training and technical support.

We want to grow the number of board members, project leaders, volunteers, institutions and organisations with whom we do projects.

We want to have one (or more) freelance staff members, to offload the current full-time volunteer person, and to offer more support to our volunteers, and more and better communication.

We focus on the following languages: Dutch, French, German, and English. We want to have better linguistic equilibrium - Belgium has 3 official languages (60% Dutch, 40% French, 1% German) and English as international and common communication language. Currently the French community needs more volunteer involvement.

With the current (almost) single/few person(s) (nearly fulltime) voluntary contribution we can't build upon a reliable long-term growth. Therefore we need paid staff. Let us start with a freelance, because of the complexity of Belgium social and tax laws and rules. Freelance has the advantage that it can easily be adapted to the workload, it can simply be invoiced (between 2 parties 1:1) using an agreed hour rate as per accomplished work, without having the bureaucracy of having permanent staff (for the time being avoiding complex social and tax administration).

We need more volunteers to build upon. Having too few volunteers is a risk for the continuity of the organisation.

In a later stage we could have permanent staff, once we have an office that is open for the public.

We need projects together with the Community and other organisations and institutions.

We would like to have Wikimedians in Residence.

Fundraising to guarantee our projects.

Being able to issue tax certificates for gifts.

What is the main objective of your proposal?

Build and execute projects to advance the gathering, structuring, and distribution of human knowledge, together with GLAM and educational, governmental institutions, and the user community.

Build a good relationship with the user community, build collaborations with cultural institutions, including museums, libraries, archives. Together we can stimulate, support, and possibly fund certain initiatives.

Make sure that we can do this in a safe, sustainable environment with respect for each other.

Describe your main strategies to achieve this objective and the main activities you will be developing as part of these strategies.

Organise Edit-a-thons, museum collection description building on Wikidata, Wikimedia Commons, Wikipedia, Heritage photo taking (Wiki Loves Heritage).

Have one/more Wikimedians in Residence to collaborate with a museum to make their catalogue publicly known on the Wikimedia platforms (Wikidata, Wikimedia Commons, Wikipedia).

Give training to university and college students on "Writing for Wikipedia". Provide students with the book (Schrijven voor Wikipedia). Stimulate professors to let their students use Wikipedia and related projects to write a paper, that is publicly accessible, instead of hiding it in a cupboard, or a university library/archive.

Create how-to video's on our YouTube channel.

Perform projects together with museums, Digital archiving platforms, and other GLAM institutions.

Collaborate with Universities (History, Cultural History, Education, Digital Humanity).

Collaborate with Heritage organisations.

Script automation (Wikidata, Wikidata query, ListeriaBot, Pywikibot, WDFIST).

Tools: ISA Tool, Commons Campaign, Commons Montage, SDoC.

Help document and describe all those tools on the respective technical websites.

Present and train the use of all those tools to specific volunteers that require to use those tools.

Use and develop Geospatial tools and queries using Wikidata query, and OpenStreetMap applications.

Use and train OpenRefine (prepare Wikipedia projects, edit-a-thons, campaigns).

Stimulate the writing of articles about less-described subjects (augmenting the cultural/language/geographical/regional/domain equity).

We advise how museums can upload and document their collections on Wikidata. Building a data model, document OpenRefine scripts. Mapping collections onto Wikidata properties. Collaboration with the Museum of Industry Ghent, Plantentuin Meise, and Jenevermuseum Hasselt.

We apply and conduct as many activities as can be supported by our available volunteers, with the available budgets, and within the constraints of our (statutory) mandate.

We organise a weekly volunteer support session to answer questions online via a videoconferencing platform. Given the corona pandemic, we will do more online activities with the right communication tools.

More national communication through newspapers, radio, and television.

Public relations.

Please state if you will be carrying out any of these activities within your programs? Select all that apply.

Organizing Meet-up online, Organizing Meet-up offline, Workshops, Edit-A-Thons, Train-the-Trainer, Photowalk, Contest, Wikimedian-in-Residence, Photo/Media campaign, Wiki Loves campaign, WikiTown, Conference/Event Organizing, Media outreach campaign

Are you running any in-person events or activities?

Yes
https://docs.google.com/spreadsheets/d/1b8cg8Vg6hnjHH_BEIIpazuYtYDbMDbNnAmKybM4hpfE

Please state if your proposal aims to work on any of the identified content knowledge gaps?

Content Gender gap, Age (regency) , Geography, Language, Socioeconomic Status, Important Topics (topics considered to be of impact or important in the specific context), Cultural background, ethnicity, religion, racial

Please state if your proposal includes any of these areas or thematic focus.

Education, Advocacy, Public Policy, Culture, heritage or GLAM , Open Technology, Diversity

Will your work focus on involving participants from any underrepresented communities? Select all categories that apply.

Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language, Socioeconomic status, Age, Digital Access

Please tell us more about your target participants.

Everybody is welcome to our activities, within the context of our strategy and conventions, as long as the Friendly space, and privacy of others is guaranteed.

We want to attract volunteers, who should accept the rules of free knowledge.

We use the Campaign and Events tool to monitor, and coach participants to the edit-a-thons, within the limites of the respective Wikipedia/Wikimedia conventions and the applicable privacy rules.

We want to attract university and college students to learn how to write for Wikipedia, and how to build content and knowledge systems with Wikidata. For the traditional languages the number of editors is not growing, or even decreasing, so we need new volunteers to be able to maintain the content.

On Wikipedia we need to use more automated tools like Wikidata based infoboxes, because doing it manually it takes too much effort, and because Wikidata is polyglot (so updates must be done only once for all Wikipedia languages).

We want to organise special edit-a-thons for (local) migrants to learn the local language, and the local environment they are living in, by letting them translate local Wikipedia articles into their own language. This way local subjects are known to the international community.

We use social platforms like Facebook and Twitter.

We send a monthly newsletter in 3 languages.

We contribute to a monthly GLAM newsletter.

We write yearly reports.

We have a strategy.

We want to contribute to building a knowledge base.

We collaborate with the neighbouring Chapters, and Chapters having the same languages (Dutch, French, German, English).

Do you have plans to work with other Wikimedia communities, groups or affiliates in your country, or in other countries, to implement this proposal?

Yes

Please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

Organisations website

Partnership with "Welcome To My Garden" Partnership with Industriemuseum Gent Partnership with Jenevermuseum Hasselt Partnership with Plantentuin Meise Partnership with Universities Partnership with Erfgoed Pajottenland Zennevallei

We have partnerships, collaborations, and strategy:

Will you be working with other external, non-Wikimedian partners to implement this proposal?

Yes

Please describe these partnerships.

We want to collaborate with organisations that share our strategy of using Wikimedia platforms, and free knowledge.

We have Wikipedia projects:

We have permanent partnerships:

And diverse collaborations:

Coding: https://github.com/geertivp/Pywikibot

How do you hope to sustain or expand the work carried out in this proposal after the grant?

We use multiple channels to make sure that our work and our projects are documented and known to the public, specialised institutions, organisations, and volunteers interested in certain aspect of our activities.

We collaborate with more museums. We attract more board members. We attract more project leaders. We will have freelance paid work. We will reach more volunteers. We document our activities and initiatives.

We advise how museums can upload and document their collections on Wikidata. Building a data model, document OpenRefine scripts. Mapping collections onto Wikidata properties. Collaboration with the Industry museum Ghent, Plantentuin Meise, and Jenevermuseum Hasselt.

Activity documentation:

Wikimedia platforms:

Strategic plan:

Do you have the team that is needed to implement this proposal?

The current board members:

Geertivp Taketa Sam.Donvil

Other volunteers: Ciell Paul Hermans Afernand74 Hilke Arijs MADe Rwmv M0tty AnneJea Lionel Scheepmans Romaine Daniuu Smile4ever SvenDK Lviatour Beireke1 Driesvr Brigittedm NSerulus WimLo Vaimidhoe Nevejansan Mtrekels Grtvdh Andries Van den Abeele Smiley.toerist SPQRobin Npettiaux Andrawaag Trougnouf Ainali ManonB2018

All participants to our activities listed in https://outreachdashboard.wmflabs.org/users/Geertivp (We are reaching 100 activities and 1000 participants...)

Numerous volunteers and employees of other organisaties and institutions.

In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt

Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here. (optional)      

Yes

Learning, Sharing, and Evaluation

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What do you hope to learn from your work in this fund proposal?

How to grow to become a full-grown chapter, that can steadily support (more) projects, partners, and volunteers.

How to attract more people. How to inform the general public.

We want to build on our experiences of the previous years like described in e.g.

We want to learn and collaborate with other Affiliates, especially neighbouring countries sharing the same language, and Regional and thematic hubs in (West) Europe.

We want to apply continuous learning, also by using diverse videoconferencing tools, adapted to the specific activity.

Core Metrics

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Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.

Core Metrics Summary
Core metrics Description Target
Number of participants See attached spreadheet
Number of editors See attached spreadheet
Number of organizers See attached spreadheet
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target
N/A See attached spreadheet N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A

If for some reason your proposal will not measure these core metrics please provide an explanation.

See attached spreadheet.

We user the Outreach Campaign and Event tool to measure the success for all our activities.

Please find here the link: https://outreachdashboard.wmflabs.org/users/Geertivp (we are reaching 100 activities and 1000 participants...)

We want to increase the statistics of 2021, with more related activities, participants, and deliveries.

Additional Metrics

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Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.

Additional Metrics Description Target
Number of editors that continue to participate/retained after activities N/A N/A
Number of organizers that continue to participate/retained after activities N/A N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability N/A N/A
Feedback from participants on effective strategies for attracting and retaining contributors N/A N/A
Diversity of participants brought in by grantees N/A N/A
Number of people reached through social media publications N/A N/A
Number of activities developed N/A N/A
Number of volunteer hours N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A

What other information will you be collecting to learn about the impact of your work? (optional)

See attached spreadheet.

We use the Campaign and Events tool to monitor for each and all our activities the number of Events, and the impact on participants and number of published articles.

What tools would you use to measure each metric selected?

Campaign and Events tool.
  • Campaigns
  • Events
  • Participants
  • Contributions
  • Edit history on the Wikimedia platforms

Pywikibot scrips to list:

  • The images in a category (tree), and their creators
  • The usernames that have collaborated

Use AutoWikiBrowser to:

  • Obtain lists and reports
  • Automatically edit Wiki pages
  • Perform article maintenance (categories, links)

Other tools:

  • ListeriaBot
  • ISA Tool
  • WDFIST
  • Wikimedia Commons campaign to upload
  • Wikimedia Commons montage

How do you hope to share these results so that others can learn from them?

Create a video of our experience, Make a short presentation of the experience, Create a training workshop to show others what we learned, Share results on social media, Share results with our communities, Participate in one on one peer sharing session with other grantees, Develop learning material for other users, Share it on Meta-Wiki

Financial Proposal

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What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

40000 EUR

What is this amount in US Currency (to the best of your knowledge)?

45264 USD

Do you want to apply for multi-year funding?      

No

If you have calculated it, please provide an estimate of the year 2 or year 3 request.

N/A

Please share your budget for this proposal.  

See budget spreadsheet detailing the:
  • Budget items
  • Projects
  • Budget allocations

What do you do to make sure there is a good management of funds?

  • Have a decent expense claim methods and procedures
  • Clearly document which expenses can be refunded
  • Proactively the volunteers to obtain approval for their expenses
  • Verify the invoices and expenses to match effective deliveries and budget
  • Have receipts and invoices for each expense
  • Timely paying the invoices, expense claims
  • Monitor the budget (available, planned, completed, open)
  • General ledger
  • Balance sheet
  • Income and expense
  • General ledger reporting
  • Yearly statutory account statements
  • Internal audit by the Cash mission
  • General assembly voting and approval
  • Foundation financial report
  • Foundation activity report

How will you contribute towards creating a supportive environment for participants using the UCOC and Friendly Space Policy?

Absolute respect for each other, privacy compliance, well being, and physical and mental safety.

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Staffing plan or organogram:
Other public document(s):

Final Message

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By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes


Feedback

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