Grants:Programs/Wikimedia Community Fund/Wikimedia Aotearoa New Zealand 2023 - 2026
User:Giantflightlessbirds (Vice-President)
User:Noracrentiss (Secretary)
User:Pakoire (Committee member)
User:Schwede66 (Committee member)
User:MurielMary (Committee member)
User:Marshelec (Treasurer)This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.
Applicant details
editWikimedia username(s):
- User:Einebillion (President)
User:Giantflightlessbirds (Vice-President)
User:Noracrentiss (Secretary)
User:Pakoire (Committee member)
User:Schwede66 (Committee member)
User:MurielMary (Committee member)
User:Marshelec (Treasurer)
Organization:
- Wikimedia Aotearoa New Zealand Incorporated
G. Have you received grants from the Wikimedia Foundation before?
- Applied previously and did receive a grant
H. Have you received grants from any non-wiki organization before?
- Yes
H.1 Which organization(s) did you receive grants from?
- InternetNZ https://internetnz.nz/ NZ$1500 to provide support to encourage inclusion at 2021 NZ WikiCons
Auckland War Memorial Museum In kind support to help run 2021 Auckland WikiCon and transfer of remaining Wikisource project funds to support the 2021 WikiCon Wellington that was deferred due to COVID.
M. Do you have a fiscal sponsor?
- No
M1. Fiscal organization name.
- N/A
Additional information
editR. Where will this proposal be implemented?
- New Zealand
S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:
- Local
S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.
T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)
- Facebook private User group: https://www.facebook.com/groups/833075710196955 group is used to assist editors and promote WANZ events and meet-ups.
Facebook public page: https://www.facebook.com/Wikipedia.Aotearoa.NZ/ this was created with the goals of raising awareness of Wikipedia and other WMF projects in New Zealand, showcasing New Zealand content and highlighting opportunities for people to get involved.
Twitter. https://twitter.com/wikiprojectnz
M. Do you have a fiscal sponsor?
- No
M1. Fiscal organization name.
- N/A
Proposal
edit1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?
Kaupapa (ways of working/principles)
Our kaupapa (ways of working/principles) ensure that we continue to work in an inclusive way. We recognise that we are citizens of a bicultural nation with Tangata Whenua (people of the land) and Tangata Tiriti (people of the Treaty). We regularly revisit our kaupapa to ensure we acknowledge, support, and provide space to enact biculturalism and acknowledge the Treaty of Waitangi (New Zealand’s founding document) including practical recognition of Te Ao Māori (The Māori world view) and ensure our members have the ability to act from a position of cultural competence. We are committed to building a common understanding in the management committee in order to develop our strategic direction in an inclusive way from the ground up.
Kaupapa is a Māori word meaning: principles and ideas which act as a base or foundation for action. A kaupapa is a set of values, principles and plans which people have agreed on as a foundation for their actions. https://teara.govt.nz/en/papatuanuku-the-land/page-8 Accessed 30.03.2022
Establishment of WANZ
Wikimedia Aotearoa New Zealand (WANZ) was incorporated as a non-profit organisation on 7 April 2022 and registered as a charity within New Zealand on 21 April 2022. The group elected the committee for this organisation on 17 March 2022. All of the committee members are members of WANZ and have worked on WANZ projects and initiatives over the past three years. See annual reports from the User Group:
https://meta.wikimedia.org/wiki/Wikimedia_User_Group_of_Aotearoa_New_Zealand/Annual_Report_2020
https://meta.wikimedia.org/wiki/Wikimedia_User_Group_of_Aotearoa_New_Zealand/Annual_Report_2021
https://meta.wikimedia.org/wiki/Wikimedia_User_Group_of_Aotearoa_New_Zealand/Annual_Report_2022
Overall Vision
We are invested in the vision of the Wikimedia Foundation: Imagine a world in which every single human being can freely share in the sum of all knowledge. That’s our commitment.
Our kaupapa | mission is:
- To support the Wikimedia Foundation’s mission in New Zealand: To empower and engage people to collect and develop educational content under a free licence, so it can be shared and reused freely for any purpose
- To represent the New Zealand contributors to Wikimedia projects
- To provide qualified support to our members and the public
- To empower our members and support their activities
- To develop and maintain long-lasting supportive relationships with New Zealand institutions that share the same or similar goals
We need this grant to build on the strengths of the previous three years of achievements. Our aim is for Wikimedia Aotearoa New Zealand to be a well supported, resilient, and well-known legal entity to support New Zealanders and New Zealand organisations contributing to Wikipedia, Wikidata, Wikimedia Commons, Wikisource, and other Wikimedia projects. Our strategic focus continues to be on providing support to:
- Ensure Wikimedia Aotearoa New Zealand Inc is an effectively organised and high performing affiliate that New Zealand editors / organisers want to belong to
- Develop the New Zealand editor base of Wikimedia projects and New Zealand organisers in numbers and diversity
- Develop and maintain productive relationships with New Zealand institutions that share the same or similar goals and encourage them to engage with Wikimedia projects as part of their workflow / project outputs
- Increase Wikimedia membership diversity (e.g. age, gender, ethnicity etc)
- Create and support major projects to fill the gaps in Aotearoa New Zealand information on Wikimedia projects
Our strategic focus areas for the next three years can be found in our strategy https://docs.google.com/document/d/1XoqMupo_5TlLs_6xuMU-3KU5_Lzks8unwFRo4QuDVM4/edit?usp=sharing The strategy is reviewed yearly.
2. What is the change that you are trying to bring about and why is this important?
The changes we would like to see are:
- Growth in the organisational capacity, effectiveness and performance of WANZ to encourage membership, provide effective support of and communication with and between the editors and organisers, and increase the impact of the Wikimedia movement in Aotearoa New Zealand. We want the whole movement to have a greater impact than the individual and with the incorporated society providing effective coordination and support, the impact of the movement within Aotearoa New Zealand will be increased.
- Increase in numbers of well trained editors, effective organisers and purposeful promoters to support the continuity, social impact, and public recognition of the Wikimedia movement in Aotearoa New Zealand.
- Strong and productive relationships with like-minded and open institutions of Aotearoa New Zealand including GLAMs, universities, and government agencies encouraging the use of Wikimedia Foundation projects in their organisational workflows. This will lead to a better understanding of the Wikiverse knowledge ecosystem on the part of knowledge professionals across Aotearoa New Zealand and a greater contribution, accessibility, and reuse of publicly funded content in Wikimedia Foundation projects.
- Increase in diversity of members to encourage inclusion of different voices, knowledge systems, and different linguistic backgrounds to better reflect the knowledge existing in Aotearoa New Zealand, particularly that in under-represented spaces.
- Easy avenues for organisers to develop major content projects to fill the gaps of Aotearoa New Zealand information on Wikimedia projects. Having good quality content on topics relevant to the citizens of Aotearoa New Zealand builds trust in the Wikiverse and Wikimedia movement and accuracy of content.
3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.
Ensure Wikimedia Aotearoa New Zealand (WANZ) is an effectively organised and high performing affiliate that New Zealand editors / organisers want to belong to The administration of the Wikimedia movement in Aotearoa New Zealand (NZ) is concentrated in a small group of volunteers. To increase our capacity, we are seeking funding for paid assistance. We also require on-going funding for essential services including online costs, an accounting system and software licenses, and strategy meetings of the management committee.
Develop the New Zealand editor base and organisers in numbers and diversity
We support the editing community by maintaining regular meetups in 2 of the 4 main population centres. We will grow in the other population centres by adding more events and targeting the location of the annual WikiCon. We support a programme of events to drive interest and promote editing as an activity. We support the growth in numbers of organisers by pairing new organisers with experienced mentors for events and content project activities. We support our members that are promoters by providing them funding to connect with and advocate to targeted communities where those communities gather. We encourage our editor and organisers to attend regional hub and global Wikimedia Foundation events. We will actively recruit Māori, Pacifika and BIPOC into the committee and examine the organisational and community culture to ensure it is safe for all.
Develop and maintain productive relationships with New Zealand institutions that share the same or similar goals
WANZ will continue to focus on maintaining its relationships with Auckland War Memorial Museum, the Museum of New Zealand Te Papa Tongarewa, West Coast library, and the Parliamentary Library. We will build awareness of our group within the GLAM community via the National Services Te Paerangi - a GLAM assistance organisation - and the premier national conference for GLAMS on digital initiatives - the National Digital Forum.
Longer term (i.e. year 3) WANZ will focus on NZ universities providing courses that use Wikimedia projects as learning activities.
Increase Wikimedia Aotearoa New Zealand membership diversity (e.g. age, gender, ethnicity etc)
The current membership of WANZ broadly represents the demographics of NZ Wikimedia project editors. This does not represent the demographic makeup of NZ. The Māori and Pasifika populations are under-represented. We have set strategic directions that will encourage participation and inclusion, targeting support of activities and projects proposed by members of these under-represented communities. Year 1 we plan increased engagement with Māori, and also propose two Pasifika activities: a pilot Pasifika content project, and support for a contingent of emerging Pasifika editors of Wikipedia to travel to Wikimania 2023 in Singapore. Year 2 - 3 will include a focus on Māori knowledge professionals.
4. What are the activities you will be developing and delivering as part of these approaches or strategies?
Strategy 1 WANZ is effective 1A. Engage paid assistance for WANZ, to support administration and communications An administrator will support effective planning and management of our events and communication with members and stakeholders. A 3 year contract appointment is proposed as part of a planned build-up in capacity.
1B. Engage paid assistance for WANZ, to enhance publicity and communications In the second and third years we will support the work of the administrator with additional paid staff focussing on communications with the public and publicity.
1C. Establish an accounting system to support the increase in scale of operations As a registered charity, WANZ has legal compliance requirements, including the preparation of accounts and reports specified by Charities Services. We will establish an accounting package that meets our projected requirements, and obtain assistance from accounting professionals in configuring it for our use.
1D. Maintain essential infrastructure including website and software licenses We will establish and maintain a website presence and renew software licenses for essential infrastructure such as BoardPro.
1E. Engage graphic design support for branding and stationery We will engage support from graphic design professionals for development of branding and stationery for WANZ.
1F. Review WANZ strategy on an annual basis The management committee will meet on an annual basis to review and develop strategy for the organisation. The strategy sessions will be in-person, and will be supported by an external facilitator.
1G. Maintain basic office supplies We will maintain a small stock of basic office supplies, and an allowance for copying/printing.
Strategy 2 Develop and support editor, organiser, promoter base 2A. Hold an annual Wikicon We will hold a Wikicon each year, with one in Auckland in the first year.
2B. Support regional meetups We will support regular regional meetups, with a focus on population areas either intermittent or not currently active. We will provide for funding some venue costs and catering if required.
2C. Establish a 6 month Wikipedian at Large position We plan to establish a Wikipedian at Large position for 6 months, to improve visibility and encourage growth in the numbers of active editors across Aotearoa. The Wikipedian at Large will serve as a mentor and guide in multiple geographic locations, and be present at selected events such as editathons. A repeat of a successful activity from 2018.
2D. Facilitate editathons We plan to facilitate 3 editathons in the first year.
2E. Wikidata Scholarship Provide funding for one NZ Wikidata Fellowship in partnership with Wikimedia Australia’s annual Wikidata Fellowship offer https://wikimedia.org.au/wiki/Wikidata_Fellowships
2F. #1Lib1Ref Campaign We will work with Wikimedia Australia on a joint Australasian #1Lib1Ref campaign in May/June. https://wikimedia.org.au/wiki/1Lib1Ref. We plan to offer prizes.
2G.Support organiser / promoters to complete outreach via conference attendance We plan to support promoters to attend and present at non-Wiki conferences and advocate use of Wikimedia Foundation projects in knowledge ecosystems. This is building on outreach activities that have either previously been self-funded by volunteers or funded via rapid grants. Targeted knowledge professionals include natural environment scientists and natural environment science data specialists and knowledge professionals such as university research librarians.
Strategy 3 Develop and maintain productive relationships with like-minded institutions 3A. Regular Communication and coordination We plan to support these relationships through the provision of advice, support of content initiatives and coordination of events.
Strategy 4 Increase WANZ membership diversity
4A Increase engagement with Māori We will develop initiatives to work collaboratively with Māori and increase diversity and power-sharing in WANZ. The initiatives in year 1 will include seeking opportunities for marae visits, invited hui, workshops, symposium etc
4B Support members of under-represented communities to attend international WMF conferences We will provide funding support for members of under-represented communities to attend international WMF conferences such as Wikimania. We plan to offer funding for travel and related expenses for a group of emerging editors from the Pasifika community to attend Wikimania in Singapore.
4C Support a pilot Pasifika editing project We will provide advice and funding support for a Pasifika project proposed by an emerging organiser. This pilot project intends to target one Pacific island community and investigate and prepare for a week-long trial visit to encourage editing by members of that community,
Strategy 5 Create and support major projects The current capacity of the group is such that no other major projects are able to be supported at this time. The focus for Year 1 will be on Strategy 1 - 4.
5. Do you want to apply for multi-year funding?
Yes, for 3 years
5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?
- Year 2 / Year 3 Overview
A multi-year grant is important to enable us to contract in paid assistance. We wish to establish a three year contract to attract a high performing individual, provide them with certainty of work and achieve consistency of service for WANZ. In the second and third years, we plan to add part time assistance with communications and publicity.
The WANZ strategy, while it will be reviewed and updated annually, is unlikely to drastically change in emphasis in the mid-term. The activities WANZ intends to deliver will also become more consistent as we refine and focus on what works well and has maximum impact on our Wiki community growth, content development, community engagement and outreach.
In addition to the paid assistance, licensing and administration fees, and annual strategy session for WANZ organising committee, other regular annual activities requiring funding will include a national WikiCon, edit a thons, and funding support for members to attend conferences.
What is likely to change is the amount of financial support of the yet-to-be identified content projects that strongly align to the WANZ strategic goals proposed by members or like-minded institutions. As part of building outreach to like-minded institutions it may be that we will support some of their project initiatives.
We are also in an emerging space in terms of growing under-represented community participation in the Wikiverse. We have a practice of “nothing about you without you” and this will mean that we will be supporting activities led by members of those communities and with the full and direct participation of members of under-represented communities. Those community members will know best how to engage with and encourage participation of their own community.
We also recognise that content projects are often led by committed and passionate individuals working well above the standard editor capacity and organising “buy-in” with other editors. Allocating resources to support these types of content initiatives and engagement with the wider editor base will be reactive.
6. Please include a timeline (operational calendar) for your proposal.
7. Do you have the team that is needed to implement this proposal?
The organizers: User:Einebillion (President of Wikimedia Aotearoa New Zealand Incorporated) GLAM manager with a background in people management and strategic thinking
User:Giantflightlessbirds (Vice-President of Wikimedia Aotearoa New Zealand) Successfully applied for Wikimedian in residence themed grants from WMF in the past. Currently running a number of content projects.
User:Noracrentiss (Secretary of Wikimedia Aotearoa New Zealand) Experienced board secretary with knowledge in managing an incorporated society.
User:Pakoire (Committee member of Wikimedia Aotearoa New Zealand) Successfully applied for Wikipedia themed project grants from WMF in the past. Co-organised the Wellington WikiCon. Strongly committed to encouraging participation of under-represented communities and mentoring editors and organisers from these communities.
User:Schwede66 (Committee member of Wikimedia Aotearoa New Zealand) Wikipedia Administrator
User:MurielMary (Committee member of Wikimedia Aotearoa New Zealand) Very experienced Wikipedia editor
User:Marshelec (Treasurer of Wikimedia Aotearoa New Zealand) Very experienced Wikipedia editor with strong treasury and financial management experience.
Other active volunteer organisers that support activities include:
User:Ambrosia10 - Highly effective Wikipedia, Wikimedia Commons, and Wikidata editor and promoter. Has been responsible for international outreach to the Natural history science community and has strong biodiversity workflows.
User:DrThneed - currently leading the New Zealand Wikidata Thesis Project and is promoting this internationally.
User:Gertrude206 - training new Wikipedia editors in Wellington
User:Prosperosity - Auckland War Memorial Museum wikipedian in residence
User:Jetaynz - Auckland War Memorial Museum Online Collections Information & Partnerships manager
User:Susan_Tol - former Wikipedian in Residence at Auckland War Memorial Museum, now employed at Museum of Transport and Technology and with User:Dactylantha facilitating and organising Auckland meetups.
User:Beeswaxcandle Wikisource administrator
User:AtticEdit New organiser recently co-organised the Wellington WikiCon.
User:Stitchbird2 New editor using Wikipedia and Wikidata as an outreach channel for natural environment research
User:Kowhaiarewhana Pasifika organiser looking to develop a pilot project to connect with an under represented community
User:Avocadobabygirl Museum of New Zealand Te Papa Tongarewa digital channels outreach manager
8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.
Content Gender gap, Geography, Important Topics (topics considered to be of impact or important in the specific context), Cultural background, ethnicity, religion, racial
8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.
Gender - encourage existing WANZ editors addressing the gender gap in Wikimedia projects (eg WIR editathons on Wikipedia and Wikidata). Encourage new projects to have metrics on women and gender diverse content.
Geography - Auckland War Memorial Museum is using the Wikipedia platform to develop information about suburbs to support the new secondary school history curriculum. This work is supported by WANZ.
Important Topics & Cultural Background - We’re surveying and supporting where the community is already making good progress, including Pasifika topics in English Wikipedia and specific bulk content made available via Wikidata and Wikisource. We survey, discuss and raise consciousness of poor content about New Zealand at Meetups and WikiCons including racial bias content. WANZ staff will allow information to be better disseminated to existing and emerging editors and related organisations.
9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.
Culture, heritage or GLAM , Diversity
10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.
Ethnic/racial/religious or cultural background
11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?
Three points of our strategy have a focus that include increasing and supporting diversity including increasing ethnic and cultural diversity of members with a focus on Māori and Pasifika people. The management committee is committed to increasing diversity and that projects trialling engagement strategies with Māori and Pasifika people are supported. The committee is also focussed on continuing development of cultural competency within our affiliate including ensuring the principles of the Te Tiriti o Waitangi (The Treaty of Waitangi) underpin all policy and practices. By relationship building with Māori and Pasifika communities, the committee also hopes to address the lack of diversity within the committee. The committee notes that these points are a contribution to the goal of knowledge equity and a step towards racial equity. “Racial equity means acknowledging explicit and implicit affirmative actions for White people and groups with privilege related to skin colour are created systemically through institutional power, dominance, and control.” https://meta.wikimedia.org/wiki/Knowledge_Equity_Fund accessed 30.3.2023
12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?
WANZ has work to do to be inclusive of Māori, Pacifika and BIPOC in our events and to be inclusive of neurodivergent people and those with disabilities. Increasing diversity in organisers and power sharing is important to our affiliate as is growing cultural competency in the pākehā who are part of the Wikimedia movement. Creating spaces for Māori, Pacifika and BIPOC to work together may also be an approach in the future and, as mentioned in this application, WANZ is open to other suggestions from these communities as to what may serve them best.
The Wellington WikiCon (March 2023) set the precedent for NZ Wiki events to get accessibility requirements from participants prior to events. This is guidance that has come from a local community of people living with disability. WANZ is currently creating a guide for future edit-a-thons and WikiCons that takes lessons from past events and makes better operating procedures.
Our statements about respecting and being guided by Te Tiriti o Waitangi (The Treaty of Waitangi) is a New Zealand specific approach that holds Māori sovereignty at its heart and respects an indigenous world view to support an inclusive environment. This it is hoped will make a collaborative environment for people of all backgrounds and ethnicities to feel their knowledge is valued and that they are able to contribute to WMF projects. WANZ is hopeful that investment will bring experience and guidance into our organisation from non-Pākehā communites. We are proposing in this year’s budget to support young Pasifika people to participate in the Pasifika focused projects.
13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?
Yes
13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.
We plan to maintain and build on the existing close relationship with Wikimedia Australia.
The Pasifika projects budgeted for by WANZ are likely to have flow on effects in the Indigenous Peoples space as the projects includes connections with countries in the Pacific. We are hoping that the projects are likely to identify existing editors and GLAM organisations in the Pacific already interested in Wikiverse and bring this network together. Māori connections also have potential to flow from this work.
The connections within the ESEAP region are developing. The Indigenous communities globally and within the ESEAP region are a potential network that WANZ can learn from.
14. Will you be working with other external, non-Wikimedian partners to implement this proposal?
Yes
14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.
In the last year WANZ has maintained a strong relationship with Auckland War Memorial Museum and Westland District Library and grown a strong relationship with the Museum of New Zealand Te Papa Tongarewa (Te Papa) and a University Reference Librarian’s group. We continue to develop our relationship with staff from the Parliamentary Library and have active contacts in a number of other New Zealand GLAM organisations and tertiary education institutions. These GLAM organisations and groups have a similar mission to Wikimedia Foundation and see the Wikimedia Foundation projects WANZ contributes to as a digital channel providing GLAM organisations with digital reach and engagement with their content and collections.
For the four GLAMs we have strong relationships with, they add value to our work by having staff that participate in our meetups and events, discussing their project focus and requesting support and advice from members, and loading openly licensed content to WMF projects. They each have their own projects and these are communicated to the WANZ members and built upon by members. WANZ is also seeing investment in Wikipedian in residence initiatives and support for public programme delivery and themed Wiki events.
15. How do you hope to sustain or expand the work carried out in this proposal after the grant?
Growing capacity by adding paid organiser and administration support will ensure that the current level of relationships can be expanded to include more organisations.
Strong relationships with like minded institutions are built on regular communication and check ins.
As we grow in experience as an affiliate we are refining our strategy and identifying the successes when implementing it. This is building capacity in skills and leadership amongst existing and emerging organisers in the Wikimedia Aotearoa New Zealand movement.
The strategic goals of WANZ and this application support Indigenous autonomy and reference the principles of Te Tiriti o Waitangi (The Treaty of Waitangi). This works towards Equity in decision making. There are few Māori participating in events. Acknowledging this is the first step to addressing the issue. The Māori language (Te Reo) Wikipedia is not being regularly edited and WANZ acknowledges it does not have the membership base to address this issue. Relationship building takes time and we have steps in our strategy that we hope will remedy both of these issues.
16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.
- The main risk is burn out of current organisers. The organiser pool in New Zealand is small and continues to be busy running content projects and events. The current plan remains ambitious but achievable with the support of all of New Zealand's organisers. The mitigation is to continue encouraging members to try organising to help the committee to achieve its goals and to support new organisers by pairing them with mentors so development isn’t overwhelming. Adding the additional paid organising support will also help.
17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.
Increase the Sustainability of Our Movement, Ensure Equity in Decision-making, Invest in Skills and Leadership Development
18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.
Learning, Sharing, and Evaluation
edit19. What do you hope to learn from your work in this fund proposal?
If we’ve created the change we wanted we will have learnt
- Where our members - editors, organisers, and promoters - are making impact and what the organising committee can stop / continue / pivot to support the amplification of this impact
- Whether our communication strategy with and between our members is effective and encourages positive interactions and understanding of the Wikiverse and the Wikimedia movement in Aotearoa New Zealand.
- What works to grow the Wikimedia movement in Aotearoa New Zealand, even if the growth in numbers contributing is slow
- A better understanding of our capacity to support relationships with like-minded and open institutions of Aotearoa New Zealand including GLAMs, universities, and government agencies. How much work is required to onboard the knowledge professions of targeted institutions with the WMF projects?
- What is the work commitment required to sustain relationships on a longer term basis?
- What works to increase the diversity of members encouraging inclusion of different voices, knowledge systems, and different linguistic backgrounds. This needs to be an innovative space and we need to be open to placing the power in the hands of representatives from these communities.
- How easy is it for an editor to lead and develop a content project? What can we do to remove barriers to this type of participation?
20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.
| Main Metrics | Description | Target |
|---|---|---|
| # of volunteer hours organising | Number of volunteer hours organising Committee meetings, grant application hours, organising and facilitating events
manual count and sampling |
500 |
| # NZ GLAM partnerships sustained | # of NZ GLAMs contributing to WMF projects and actively engaging with WANZ community
manual count |
5 |
| Number of members to WANZ incorporated society | Count of membership list | 25 |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.
| Additional Metrics | Description | Target |
|---|---|---|
| Number of editors that continue to participate/retained after activities | Measured by a review of the membership list of WANZ by the WANZ committee and a manual count of how many of these editors have been seen multiple times attending activities through the year | 25 |
| Number of organizers that continue to participate/retained after activities | Organisers that organise/contribute to organising more than 1 event / programme during the grant period
Manual count using WANZ annual report of events, Dashboard, meetup notes |
11 |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | Measured by a review of the partners identified in the WANZ strategy and recorded if a relationship eventuated and was sustained through the reporting year | 5 |
| Feedback from participants on effective strategies for attracting and retaining contributors | Retrospectives run with the organisers and presenters for the annual WikiCon and two additional events and a feedback survey provided to participants of those events with 4 key lessons extracted and documented and reported back to organisers and committee. | 4 |
| Diversity of participants brought in by grantees | Feedback survey of participants of annual WikiCon and two additional events will include 3 questions - gender, age, and ethnicity. | 3 |
| Number of people reached through social media publications | A count of Facebook private user group members, Facebook public page likes, and twitter followers. | 670 |
| Number of activities developed | Number of activities and programs developed and delivered by WANZ and user base. 19 core activities + 3 community driven activities | 22 |
| Number of volunteer hours | Committee time will be recorded by counting the Presidents time commitment and estimating the other committee members time at ⅘ of President’s time. Meetup organising and minuting being estimated as 1.5 hour per meetup. The recorder of the Aotearoa online meeting notes conducted a time study in 2022/23 and this was the average time spent per meeting. Editathon, WikiCon and project organising time will be estimated through anecdotal conversations with previous organisers. | 750 |
21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.
| Core metrics | Description | Target |
|---|---|---|
| Number of participants | Metric will be counted by using the dashboard and also manual counts of attendences to events rather than individual participants. Includes attendences to events, meetups, annual Wikicon, training sessions. | 250 |
| Number of editors | The number of people who edit Wikimedia projects as a result of grantee activities is 50.
Measured by signups to Dashboard |
50 |
| Number of organizers | The number of organisers (Implementors, Connectors, Supporters) in all activities is 16. Of these, our target is that 2 will be new organisers that begin to contribute.
Organiser definition: Wikimedians that organize events and funding, build contributor skills, facilitate and coach, build the community identity including identifying new people, set movement or affiliate or GLAM strategy in relation to WMF platforms, develop partnerships and build networks, keep projects on track, propel campaigns producing quality content or communicate and publicize. https://upload.wikimedia.org/wikipedia/commons/8/8b/Wikimedia_Movement_Organizers_Study.pdf Measured by Community anecdotal knowledge, dashboard for projects from July 2022, and meetup minutes. |
16 |
| Wikimedia Project | Description | Target |
|---|---|---|
| Wikipedia | EN-Wikipedia
Number of articles created: 50 Number of articles improved: 200 Measured by dashboard |
250 |
| Wikidata | EN-Wikidata
Number of items created: 200 Number of revisions created: 3,000 Measured by dashboard |
3200 |
| Wikimedia Commons | Number of commons uploads: 4000
Measured by dashboard |
4000 |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.
The questions we are asking will not be informed by the metrics we have selected in this application. Our learning will develop through committing to a practice of running retrospectives post-activity delivery, self and group reflection during the organising committee’s annual strategy session, and by seeking out the opinions of and feedback from members using a lean coffee facilitated session during the annual WikiCon.
Developing a record of the lessons learned will need commitment and development in culture and practice. The limited size of our membership and focus on organising also means that measuring and analysing even the simple metrics selected this year can be too time consuming on the committee member tasked with reporting. We hope by adding capacity with paid assistance for general administration we can ensure the selected metrics are able to be reported on easily and that provide useful analysis for the committee.
22. What tools would you use to measure each metric selected?
Lean Coffee Retrospectives We found that running a lean coffee retrospective https://www.retrium.com/retrospective-techniques/lean-coffee with attendees to the Wellington WikiCon was an excellent sense check on the activities that the Committee focussed on supporting for the 2022-23 year. It was also an effective idea generator for the activities popular with attendees for the 2023/24 year. We intend to continue to use this tool in order to encourage participation and discussion empowering everyone attending the meeting to contribute and vote.
Event retrospectives
Requiring event organisers to run retrospectives and contribute to a rolling improvement of an event organising manual of processes, contacts, platforms and providers will ensure event organisation becomes easier, safer, and more efficient.
Programs and Dashboard
Running a campaign dashboard with programs reflecting activities is a useful record of contributions. WANZ would like this tool to be developed further as we find it very useful in some contexts particularly around recording, tracking the contributions of, and supporting new or returning editors to content creation and training events such as editathons, WikiCons, and content projects.
Event Metrics
Manually recording of attendance and impact
Sampling
For volunteer organiser hours asking certain organisers to track their time commitment over the year and extrapolating those numbers to other organisers with similar contribution levels.
AIM Also intend to develop an Audience Impact model example to test the usefulness of this model. https://www.youtube.com/watch?v=dH5-GVtUWzA
Financial Proposal
edit23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.
- 257355 NZD
23.2 What is this amount in US Currency (to the best of your knowledge)?
- 152839.46 USD
23.3 Please upload your budget for this proposal or indicate the link to it.
23.4 Please include any additional observations or comments you would like to include about your budget.
- The key investments we want funded this year are:
- Capacity building in the form of contractor support time for administration and organisation
- Sending 6 Pasifika people (emerging editors) to Wikimania Singapore supporting WANZ’s goal of diversifying our membership to include underrepresented people
- Funding for a Pasifika pilot project organised by a Pasifika person supporting WANZ’s principle of “nothing about me without me” and work towards equity
Please use this optional space to upload any documents that you feel are important for further understanding your proposal.
- Other public document(s):
Final Message
editBy submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.
We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
- Yes
Year 2 Plan
Annual Plan for Year 2
1.1. Please upload or indicate a link for Year 2 Annual Plan. (required)
- Link: https://docs.google.com/document/d/1tpB4iaGyMNfbaiewoI2Vw9LOE1Z7hqikoG3lNIyJFSk/edit?usp=sharing
1.2. Please describe any major changes in your Annual Plan. If there are changes that require a budget change, please specify. (required)
We have added a new activity to support a Wikipedian in Residence grant. (see Annual Plan) We have separated the support for members to attend Wikimedia events from the support for members to attend non-Wikimedia conferences to promote Wikiverse workflows, community, and engagement. We have added an editor survey into the plan. We are still developing what this activity could look like. We have added a major project to improve Automatic Citation for regularly used New Zealand sources
Budget for Year 2
2.1. Do you request an increase or decrease from what has been approved for Year 2? (required)
- Yes, I am requesting a budget increase for Year 2
2.2. Please upload a detailed budget file or indicate a link to it for the Year 2 proposal. The revised budget should show your anticipated yearly budget from the beginning of Year 2 through the end date of the grant. (required)
2.3. What is the percentage increase you are requesting for Year 2 (with respect to the Year 2 budget submitted with your original proposal)?
- 11%
2.4. How much do you request for Year 2 in USD with the increase? (required)
- 20686.94 USD
2.5. How much do you request for Year 2 in your local currency with the increase? (required)
- 36989.95 NZD
2.6. Please describe the main major changes in your new budget. Your response to this question should provide a brief summary of the changes and give the reasons for them. (required)
Additional staffing resource - Part time communications advisor Improved costings for two in person weekends for Committee members - 1 for strategy (working on improving the workflows) 1 for business planning (working in the workflows). Improved costings for a WikiCon including more allocation for travel grants to improve equity and diversity of attendees New activity of Wikipedian in Residence As we have gained more experience as an affiliate we are improving how we estimate costs of activities. This has meant we are no longer underestimating actual costs.
Metrics for Year 2
3.1. Main open metrics (required)
| Metrics Name | Description | Target |
|---|---|---|
| Volunteer hours organising | # of volunteer hours organising Committee meetings, grant application hours, organising and facilitating events calculated by manual count and sampling | 500 hours |
| GLAM partnerships sustained | # NZ GLAM partnerships sustained calculated by a manual count | 5 |
| Growing membership numbers | # Number of members to WANZ incorporated society calcualted by count of membership list | 40 |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
3.2. Core metrics (required)
| Core metrics | Description | Target |
|---|---|---|
| Number of participants | # of Participants - dashboard 250
Metric will be counted by using the dashboard and also manual counts of attendance to events rather than individual participants. Includes attendees to events, meetups, annual Wikicon, training sessions. Due to the way the information is collated individuals may be counted multiple times as they participate multiple times. |
250 |
| Number of editors | # of Editors - dashboard 50
Measured by signups to Dashboard |
50 |
| Number of organizers | # of Organisers - manual count 16
The number of organisers (Implementors, Connectors, Supporters) in all activities should total 16. Of these, our target is that 2 will be new organisers that begin to contribute. Organiser definition: Wikimedians that organize events and funding, build contributor skills, facilitate and coach, build the community identity including identifying new people, set movement or affiliate or GLAM strategy in relation to WMF platforms, develop partnerships and build networks, keep projects on track, propel campaigns producing quality content or communicate and publicize. https://upload.wikimedia.org/wikipedia/commons/8/8b/Wikimedia_Movement_Organizers_Study.pdf Measured by Community anecdotal knowledge, dashboard for projects from July 2024, and meetup minutes. |
16 |
| Wikimedia Project | Description | Target |
|---|---|---|
| Wikipedia | 50 new articles 200 improved articles = 250. Measured using dashboard | 250 |
| Wikidata | 50 new items / 3000 revisions = 3200. Measured using dashboard | 3200 |
| Wikimedia Commons | Wikimedia Commons Uploads - 4000. Measured using dashboard | 4000 |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
3.4. If you are introducing new metrics related to a major change in your budget or programmatic plans, please describe them below. (optional)
n/a
Additional information for Year 2
4.2. If there are additional links, files, or information you would like to share related to Year 2 planning, please add them here. (optional)
Year 2 Operational Calendar https://docs.google.com/document/d/1erZ-0t2STRj6VTXw6ODe1McC7qXe6Xz11u8F1vvcTls/edit
Conflict of Interest Because New Zealand is a small country with often only 1 degree of separation between committee members and members receiving funding for activities, we acknowledge the affiliate needs a rigourous conflict of interest policy and proceedures. See attached document. We are also supplying the draft grant making policy. We wish to reassure the funding committee about the family relationship between the President and the Wikimedian Laureate (this was mentioned by the WMF Program Officer), the close interests some committee members have with GLAM organisations that WANZ has key relationships with (employment), and that some committee members are also grant applicants. A system of recusing and excusing commitee members from decision making participation is working well. Draft Grant Making Policy https://docs.google.com/document/d/1x3Wao1oP2uB3YkpvB2jI3W-WL5rnvAVY/edit?usp=sharing&ouid=107989438205577828845&rtpof=true&sd=true Workstream lead for Grant Making https://docs.google.com/document/d/1xgT8x2yH78bY0d9sFmnrq9n3tGdiQqcS/edit?usp=sharing&ouid=107989438205577828845&rtpof=true&sd=true
Feedback
edit- Please add any feedback to the grant discussion page only. Any feedback added here will be removed.