Grants:Programs/Wikimedia Community Fund/Wiki Wednesdays/Final Report
Report Status: Draft
Due date: 2024-07-30T00:00:00Z
Funding program: Wikimedia Community Fund
Report type: Final
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General information edit
This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.
- Name of Organization: N/A
- Title of Proposal: Wiki Wednesdays
- Amount awarded: 9864.12 USD, 13175 CAD
- Amount spent: CAD
Part 1 Understanding your work edit
1. Briefly describe how your proposed activities and strategies were implemented.
There are several areas where it has become apparent that we are scratching the surface in terms of Digital Literacy for GLAM (Galleries, Libraries, Archives and Museums) in Canada and there is more work to be done to expand and enhance, that is build on our work completed so far.
In this report, and future WMF grant applications, our team would like to explore the following themes and action plans:
1) Female LGTQPlus Visual artists - what can be done in Canada to raise their profile and success through wikidata, Wikipedia and Wikicommons?
2) Newcomer Visual artist culture and themes - Our team has some strengths in some newcomer areas - South Asian, Caribbean/African, and Ukrainian.
3) Indigenous Artists in Canada - The Canada Council for the Arts has funded our work with two Metis Indigenous Advisors who will be guest speakers at our last webinar in this series in February 2024.
2. Were there any strategies or approaches that you felt were effective in achieving your goals?
Three of our team attended the North American Wikimedia Foundation Conference held in Toronto November 11-12th 2023 - Victoria Stasiuk, Rhonda Yearwood and Supriya Vijay Mitnasala.
While at this event Rhonda Yearwood met Sherry L Antoine, Executive Director of Afro Crowd.org and several others involved in the Black/African Wiki movement. On January 18th Victoria Stasiuk and Rhonda Yearwood met with Sherry to explore how Rhonda can work with Afro Crowd resources to enhance editing and outreach activities for Black History and Black Canadian Artists.
We have created a google drive that is accessible for past participants and future GLAM participants where we document outcomes and key content items. Here we keep the content of past presentations, newsletters and a tool kit created for Art Galleries and visual artists.
https://drive.google.com/drive/folders/1q8OS40z-9T5b9JABceW_p9DU94jTJDq5? usp=drive_link
3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?
1. Finding the best technology platforms and tools to use to promote the webinar series to GLAM organizations and GLAM workers. The regional committee has asked our project team to find the best way to reach out and keep in contact with GLAM sector people who register, participate or might be interested in the webinar series resources.
We obtained some funding from WMF and the Canada Council to address this first project development area.
a) Initially, a marketing team support person recommended Mailchimp and Canva could be used in combination. Midway through the program, the Project Manager noticed that these two platforms were no longer compatible. Unfortunately, the marketing team member had to redo work from one platform to another and this had to be charged to the WMF budget.
We will further explore this area in our final report.
2. Finding the best balance of team support for the webinar series based on the budget provided.
Throughout the project management period, we identified resources in the project team that we would like to be able to use to enhance communications, outreach, content development and archiving of the webinar series recordings and resources.
c) Videography editing, storage and broadcasting of the recordings/team training, etc. that could be valuable in the outreach, communications and action plans with GLAM organizations and workers. Initially, the project plan was to use Vimeo editing services and perhaps a local editing studio provided by the innovation/entrepreneurial ecosystem in the Niagara Region. Once the project manager identified that this initial technology solution was problematic from a time/cost bandwidth perspective inquiries were made amongst the local innovation/entrepreneurial ecosystem to find a new video editing software system (https://www.capcut.com/) - that was easier to use on the desktop rather than the cloud.
4. Please describe how different communities participated and/or were informed about your work.
We received funding from the Canada Council to contract specialized services in the area of SEO and wikidata editing tool kits, South Asian visual art culture and themes, as well as Indigenous content. a) Based on the volume of Truth and Reconciliation, repatriation and changes to protocols to respond to Canada becoming a signatories nation to the United Nations Declaration on the Rights of Indigenous Peoples it was challenging to approach this area when recent government actions in 2021 and 2023 have meant that this is an evolving and constantly changing area for GLAM in Canada. Reference
b) Within this Canadian context, the Project Manager eventually secured two Indigenous advisors for the project who were practising Metis artists involved with the Kooshkopayiw/The Awakening - Metis Arts Council of Ontario. This Arts Council is part of the Cultural Commission of the Metis Nation of Ontario. Kooshkopayiw is planning on two years of regional outreach to Metis artists in Ontario to increase their profile, discoverability and exhibits in regional museums, art galleries, etc. The final webinar of Series 2 - WikiWednesdays - Raising the Profile & Discoverability of Metis artists Tickets, Wed, Feb 7, 2024 at 12:00 PM | Eventbrite, has had one of highest registration levels of any webinar in the Series (currently at 37 as January 27, 2024). Navino Evans, co-producer and Technical Advisor to the WikiWednesday webinar series has provided a mapping tool/query where we can test the impact of our communications, outreach and editing in this area - https://w.wiki/8$vF
5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.
- Upload Documents and Files
- Here is an additional field to type in URLs.
- N/A
6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Agree |
| B. Create a more inclusive and connected culture in our community | Agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Agree |
| G. Increased participants' feelings of belonging and connection to the movement. | Agree |
7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
N/A
Part 2: Your main learning edit
8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
9. Did anything unexpected or surprising happen when implementing your activities?
10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?
12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- N/A
Part 3: Metrics edit
13a. Open and additional metrics data
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikidata property ID creation for Canadian GLAM organizations | Facilitate the creation of a Wikidata ID property for the institution to allow them to add unique identifiers for artists, works or other entities stored in their own collection databases.
This will be completed after confirming the institution has this kind of data available, and is convinced of the benefits of engaging with Wikidata (example for creating this for McMIchael Canadian Art Collection and Art Gallery of Hamilton, perhaps for the December 2023 meetup or follow-up email) |
3 | 0 | We attempted to build stronger relations with an art museum in Canada to fulfil this objective. However, we could not sustain an ongoing participant from this target group. In future grant applications, we may have other options or contacts to fulfil this objective.
We are interested in demonstrating how art museums could perform batch uploads, however the level of awareness in Canada remains low. Towards this goal, Victoria Stasiuk and Navino Evans delivered an online webinar to the BC Museums Association indicating the depth and robust online collections information available in the United States and the United Kingdom in January 2024. In addition to this, Jason Evans, presented a webinar in December 2023 outlining the European and United Kingdom advantages of having a Wikimedian in Residence as well as performing Wikidata and Wiki Commons uploads. |
Direct communications with participants and online monitoring of new Wikidata properties. |
| Collection matching for Canadian GLAM organizations | Artists, works or other entities stored in their own collections are uniquely matched to Wikidata items.
Perform mass imports of IDs once matching is complete, provided a Wikidata property has been created. |
2 | 0 | As noted above, we were unable to achieve this metric. | Please see above |
| Reuse of Wikimedia content or processes | For institutions who have matched their content to Wikidata items, they now have easy access to Wikipedia articles, media from Commons and other Wikimedia resources.
This is used in some way either internally, on social media or on their own website, for example: Sharing/embedding Wikidata query visualizations, or using them to analyze their content Providing related content for artists or works in their collection Using Wikimedia Commons for structured data tagging of images |
2 | 4 | 1. Sobey Art Award winners
2. Métis artists who were born in Canada/North America. |
Need to insert links to show how GLAM organizations shared these links - VS to update this area showing, Work in Culture, Galleries Ontario, social media shares - twitter, LInkedIn, Instagram, Youtube |
| Import some data into Wikidata | Use data in their collections to create references statements on Wikidata. This can be done using mass imports if matching is already complete | 1 | 2 | Examples -
1. Sobey Art Award winners import from National Gallery of Canada website for visualization created by Histropedia. 2. Métis artists in Canada map visualization. |
N/A |
| Wikimedian in Residence | It would be ideal if we are able to communicate the benefits of engaging with Wikimedia enough to facilitate the adoption of a Wikimedia in residence. | 1 | 0 | In addition to this, Jason Evans, presented a webinar in December 2023 outlining the European and United Kingdom advantages of having a Wikimedian in Residence as well as performing Wikidata and Wiki Commons uploads. | N/A |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | N/A | N/A | N/A | N/A | N/A |
| Number of organizers that continue to participate/retained after activities | N/A | N/A | N/A | N/A | |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | Continue engaging with any of the processes we start during the project for adding to or consuming Wikimedia content | 1 | N/A | N/A | N/A |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | N/A | N/A | N/A | N/A | N/A |
| Number of people reached through social media publications | N/A | N/A | N/A | N/A | N/A |
| Number of activities developed | Resources that are developed to aid institutions with their specific challenges relating to consuming, matching, or importing to Wikidata and other Wikimedia projects. These will be developed as needed, but likely will include spreadsheet templates and instructional materials. | 5 | N/A | N/A | N/A |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
13b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | How many unique people will participate throughout the course of the online webinars (September 2023 to February 2024) | 50 | |||
| Number of editors | People who have made one edit on wikidata | 30 | |||
| Number of organizers |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikidata | One batch uploads for cultural organizations and/or individual edits. | 1000 | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
14. Were there any metrics in your proposal that you could not collect or that you had to change?
N/A
15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.
N/A
16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- N/A
Part 4: Organizational capacities & partnerships edit
17. Organizational Capacity
| A. Financial capacity and management | This capacity has grown but it should be further developed |
| B. Conflict management or transformation | This capacity has grown but it should be further developed |
| C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values) | This capacity has grown but it should be further developed |
| D. Partnership building | This capacity has grown but it should be further developed |
| E. Strategic planning | This capacity has grown but it should be further developed |
| F. Program design, implementation, and management | This capacity has grown but it should be further developed |
| G. Scoping and testing new approaches, innovation | This capacity has grown but it should be further developed |
| H. Recruiting new contributors (volunteer) | This capacity has grown but it should be further developed |
| I. Support and growth path for different types of contributors (volunteers) | This capacity has grown but it should be further developed |
| J. Governance | This capacity has grown but it should be further developed |
| K. Communications, marketing, and social media | This capacity has grown but it should be further developed |
| L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability | This capacity has grown but it should be further developed |
| M. On-wiki technical skills | This capacity has grown but it should be further developed |
| N. Accessing and using data | This capacity has grown but it should be further developed |
| O. Evaluating and learning from our work | This capacity has grown but it should be further developed |
| P. Communicating and sharing what we learn with our peers and other stakeholders | This capacity has grown but it should be further developed |
| N/A | |
| N/A |
17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Peer to peer learning with other community members in conferences/events, Peer to peer learning with other community members in community/ies of practice* (structured and continuous learning and sharing spaces), Using capacity building/training resources onlinee from sources OUTSIDE the Wikimedia Movement
17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Lack of staff time to participate in capacity building/training, Lack of volunteer time to participate in capacity building/training, Lack of financial resources
18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?
N/A
19. Partnerships over the funding period.
| A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame) | Neither agree nor disagree |
| B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups | Neither agree nor disagree |
| C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups | Agree |
19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Permanent staff outreach, Staff hired through the fund, Institutional support from the Wikimedia Foundation
19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Lack of interest from partners, Limited funding period, Lack of knowledge or capacities to reach out to strategic partners
20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?
Part 5: Sense of belonging and collaboration edit
21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?
22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?
Somewhat increased
23. If you would like to, please share why it has changed in this way.
N/A
24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?
Somewhat increased
25. If you would like to, please share why it has changed in this way.
N/A
26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.
N/A
Supporting Peer Learning and Collaboration edit
We are interested in better supporting peer learning and collaboration in the movement.
27. Have you shared these results with Wikimedia affiliates or community members?
Yes
27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?
28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?
We do this rarely (less than twice a year)
29. How does your organization currently share mutual learning with other grantees?
N/A
Part 6: Financial reporting and compliance edit
30. Please state the total amount spent in your local currency.
31. Local currency type
CAD
32. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
34. Do you have any unspent funds from the Fund?
34a. Please list the amount and currency you did not use and explain why.
N/A
34b. What are you planning to do with the underspent funds?
N/A
34c. Please provide details of hope to spend these funds.
N/A
35. Are you in compliance with the terms outlined in the fund agreement?
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
No
38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.