Grants:Programs/Wikimedia Community Fund/Wiki Wednesdays/Final Report
Report Status: Accepted
Due date: 30 July 2024
Funding program: Wikimedia Community Fund
Report type: Final
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General information
editThis form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.
- Name of Organization: N/A
- Title of Proposal: Wiki Wednesdays
- Amount awarded: 9864.12 USD, 13175 CAD
- Amount spent: 13175 CAD
Part 1 Understanding your work
edit1. Briefly describe how your proposed activities and strategies were implemented.
Wiki Wednesdays' project goals were to demonstrate to Canadian cultural workers how important Wikimedia & Wiki data editing and learning are to discoverability on the internet because Google uses Wikidata as its primary source for structured data or linked open data (LOD) that drives its search engine optimization algorithms.
This project gathered Wiki-GLAM (Galleries, Libraries, Archives, and Museums) workers in online training sessions to provide examples of how to create data visualizations of Canadian culture.
The goals of this series funded by the WMF GS were to continue peer learning sessions using this case study and other relevant case studies for Canadian GLAM to demonstrate the importance of Linked Open Data (LOD), online collections, discoverability, wiki data editing, data visualizations and the relevance of the wiki commons.
1. September 6 12 PM - 1 PM - Kickoff Launch Session
2. October 4 12 PM - 1 PM - Wiki-Wednesdays GLAM: SEO & Wikidata with Inga Petri, Strategic Moves
3. November 1 12 PM - 1 PM - South Asian Artists in Canada: Exploring Cultural Works & Digital Empowerment with Indu Adiyat and Dr. Beenish Tahir
4. December 6 - 12 PM - 1 PM ET- Jason Evans - How would a Wikimedian in Residence help your cultural organization?
5. January 10 12 PM - 1 PM (Pacific Time) - Online Collections – Increasing Education & Outreach through Wikidata & the WikiCommons: Partnered Session with BC Museums Association Members
6. February 7 12 PM - 1 PM - Raising the Profile & Discoverability of Metis artists with Tracey-Mae Chambers & George Simard
We had set up the webinars to run on Zoom and EventBrite from September to December 2023. Our initial marketing person had put together the behind-the-scenes administration for the series, including analytics.
The project manager became concerned about the terms of service changes with EventBrite and the technology integration between Mailchimp and the newsletter design, so a more streamlined technology plan occurred from November 2023 until February 2024, so the project budget could be maintained and the work completed.
2. Were there any strategies or approaches that you felt were effective in achieving your goals?
Partnerships:
- Canada Council for the Arts: Secured additional funds to develop a comprehensive toolkit for visual artists and art galleries. This also included a membership with Galleries Ontario, enabling us to promote the toolkit through their newsletter to our target audience.
- BC Museums Association: Built on our initial WMF Rapid Grant partnership to administer and implement a successful January webinar. This event reached BCMA members and other participants across Canada, enhancing our outreach.
Expert guest speakers:
- For example, our technical advisor facilitated a guest speaker from the UK for our December webinar. This presentation provided valuable insights into the potential role of Wikimedians in Residence in Canada, enriching our project team's and participants' understanding.
- Mutliple other guest speakers offered insights from a range of perspectives, keeping the audience engaged for return visits.
These strategic partnerships and expert contributions were instrumental in achieving our project's objectives, leading to successful webinars and the widespread dissemination of our toolkit.
3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?
Integration of Visualization Tools: In the September workshop, Navino Evans of Histropedia developed a new visualization using the Sobey Art Award as a case study. This approach demonstrated how emerging artists' online discoverability could be enhanced through linking to Wikidata, providing a new method for artists to gain visibility.
Exploration of Linked Open Data: The October workshop addressed the specific challenges of Linked Open Data for the LGBTQ+ community. This session highlighted innovative strategies for overcoming these challenges, including creating more inclusive data representation in digital platforms.
Mobile Wikimedian in Residence: In our December webinar, we explored the novel concept of a mobile Wikimedian in Residence. This role, which is adaptable and not tied to a single institution, offers flexibility and supports the Canadian WikiGLAM movement in a new and impactful way.
4. Please describe how different communities participated and/or were informed about your work.
We received funding from the Canada Council for the Arts to contract specialized services in the area of SEO and wikidata editing tool kits, South Asian visual art culture and themes, as well as Indigenous content.
This additional funding from the Canada Council for the Arts also provided funding so the Project Manager could secure two Indigenous advisor for the project who were practising Metis artists involved with the Kooshkopayiw/The Awakening - Metis Arts Council of Ontario.
This Arts Council is part of the Cultural Commission of the Metis Nation of Ontario. Kooshkopayiw is planning on two years of regional outreach to Metis artists in Ontario to increase their profile, discoverability and exhibits in regional museums, art galleries, etc.
The final webinar of Series 2 - WikiWednesdays - Raising the Profile & Discoverability of Metis artists Tickets, Wed, Feb 7, 2024 at 12:00 PM | Eventbrite, has had one of highest registration levels of any webinar in the Series (currently at 37 as January 27, 2024).
Navino Evans, co-producer and Technical Advisor to the WikiWednesday webinar series has provided a mapping tool/query where we can test the impact of our communications, outreach and editing in this area - https://w.wiki/8$vF
5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.
- Upload Documents and Files
- Here is an additional field to type in URLs.
Presentations available on Google Drive - https://drive.google.com/drive/folders/1oFwf0OCLUjtUl5x6-fxrv0aRjNVdS1Mf
October newsletter - https://drive.google.com/file/d/1aONU3O9C2ZBvOpoQx1d9ejtPV_L-54F_/view?usp=drive_link
6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Agree |
| B. Create a more inclusive and connected culture in our community | Agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Agree |
| G. Increased participants' feelings of belonging and connection to the movement. | Agree |
7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
When we were working with Tracey Mae Chambers, to increase her knowledge of the Wiki community as a Métis artist, she got to a certain point, using the Tool kit funded by the Canada Council for the Arts.
However, when she wanted to create a Wikipedia article, we encountered difficulties and could not obtain enough regional support to create a successful article for her.
The project manager has received two pieces of technical advice in completing this work, and it remains a 'stuck' incomplete item until we secure more financial support or volunteers.
Part 2: Your main learning
edit8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
In our original application, we stated that our team would like to continue to show the impact of wikidata edits and their connections to GLAM institutions in Canada through knowledge graphs, mixed media online learning (Power Point presentations, online demonstrations, videos, etc).
We started to build these resources so they are available on YouTube, Google drive and at this URL - https://victoriastasiuk.ca/digital-transformation/
9. Did anything unexpected or surprising happen when implementing your activities?
In our final webinar of the series, the guest speakers were funded by the Canada Council for the Arts, we faced some technical glitches where our team had to think very quickly to ensure that the participants where able to attend and that everyone could hear George Simard.
10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
Our preliminary feedback on Series 2 has indicated that our target audiences would like to see a Series 3 structured around small peer learning sessions.
11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?
It was rewarding to see individual visual artists register for sessions and become interested in how wikidata could increase their online presence.
12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- N/A
Part 3: Metrics
edit13a. Open and additional metrics data
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikidata property ID creation for Canadian GLAM organizations | Facilitate the creation of a Wikidata ID property for the institution to allow them to add unique identifiers for artists, works or other entities stored in their own collection databases.
This will be completed after confirming the institution has this kind of data available, and is convinced of the benefits of engaging with Wikidata (example for creating this for McMIchael Canadian Art Collection and Art Gallery of Hamilton, perhaps for the December 2023 meetup or follow-up email) |
3 | 0 | We attempted to build stronger relations with an art museum in Canada to fulfil this objective. However, we could not sustain an ongoing participant from this target group. In future grant applications, we may have other options or contacts to fulfil this objective.
We are interested in demonstrating how art museums could perform batch uploads, however the level of awareness in Canada remains low. Towards this goal, Victoria Stasiuk and Navino Evans delivered an online webinar to the BC Museums Association indicating the depth and robust online collections information available in the United States and the United Kingdom in January 2024. In addition to this, Jason Evans, presented a webinar in December 2023 outlining the European and United Kingdom advantages of having a Wikimedian in Residence as well as performing Wikidata and Wiki Commons uploads. |
Direct communications with participants and online monitoring of new Wikidata properties. |
| Collection matching for Canadian GLAM organizations | Artists, works or other entities stored in their own collections are uniquely matched to Wikidata items.
Perform mass imports of IDs once matching is complete, provided a Wikidata property has been created. |
2 | 0 | Reliably matching content from external sources is mostly dependent on having an ID Property in place, so this was not completed as a result of missing metric 1 above. We did manage to demonstrate the utility of collection matching to several organizations, and had feedback that it was something that would be considered | Please see above |
| Reuse of Wikimedia content or processes | For institutions who have matched their content to Wikidata items, they now have easy access to Wikipedia articles, media from Commons and other Wikimedia resources.
This is used in some way either internally, on social media or on their own website, for example: Sharing/embedding Wikidata query visualizations, or using them to analyze their content Providing related content for artists or works in their collection Using Wikimedia Commons for structured data tagging of images |
2 | 4 | Although no collection matching occurred, we were still able to meet this objective by using data visualizations based on Wikidata which were of interest to the target GLAM audience.
1. Sobey Art Award winners 2. Métis artists who were born in Canada/North America. |
Need to insert links to show how GLAM organizations shared these links - VS to update this area showing, Work in Culture, Galleries Ontario, social media shares - twitter, LInkedIn, Instagram, Youtube |
| Import some data into Wikidata | Use data in their collections to create references statements on Wikidata. This can be done using mass imports if matching is already complete | 1 | 2 | We have entered “2” for this metric as data was uploaded to Wikidata by participants in two separate subject areas.
1. Sobey Art Award winners import from National Gallery of Canada website for visualization created by Histropedia. 2. Métis artists in Canada map visualization. |
This was carried out by providing participants with pre-prepared data work sheets which were researched and created prior to the webinars
e.g. Sobey Art Awards worksheet - https://docs.google.com/spreadsheets/d/1dRk7-OS9XmtQkHEy44vLR1rotj3EfVLoZOnWyRBIS5A/edit?usp=sharing). |
| Wikimedian in Residence | It would be ideal if we are able to communicate the benefits of engaging with Wikimedia enough to facilitate the adoption of a Wikimedia in residence. | 1 | 0 | This was intended as an ambitious long shot metric. Although our sessions did not directly lead to a new Wikimedian in Residence, multiple organizations are now aware of what a WiR is and how they would benefit from one. | his was a theme running through our webinars, further supported by having Jason Evans as a guest presenter for the December 2023 session, a former WiR and current Open Data officer for the National Library of Wales, outlining the European and United Kingdom advantages of having a Wikimedian in Residence as well as performing Wikidata and Wiki Commons uploads |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | N/A | N/A | N/A | N/A | N/A |
| Number of organizers that continue to participate/retained after activities | N/A | N/A | N/A | N/A | |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | Continue engaging with any of the processes we start during the project for adding to or consuming Wikimedia content | 1 | 2 | We were able to further relationships with the British Columbia Museums Association by having a members webinar in January 2024.
With our October 2023 workshop, because of the calibre of our guest speaker and the tool kit we produced, we were able to start to build a new relationship with Ontario College of Art and Design - the biggest art school in Ontario and perhaps Canada. |
N/A |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | N/A | N/A | N/A | N/A | N/A |
| Number of people reached through social media publications | N/A | N/A | N/A | N/A | N/A |
| Number of activities developed | Resources that are developed to aid institutions with their specific challenges relating to consuming, matching, or importing to Wikidata and other Wikimedia projects. These will be developed as needed, but likely will include spreadsheet templates and instructional materials. | 5 | 6 | We developed activities to assist in introducing participants to Wikidata and Wikipedia editing, as well as to help them understand how useful Wikidata Queries can be. | Pre-prepared spreadsheets with editing activities and tracking built in.
Activities in presentation slides. Zoom breakout rooms for carrying out the activity |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
13b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | How many unique people will participate throughout the course of the online webinars (September 2023 to February 2024) | 50 | 97 | Workshop engagement - 163 registrations, 97 participants | EventBrite, LinkedIn registration information and then verified by zoom records. |
| Number of editors | People who have made one edit on wikidata | 30 | 10 | As noted elsewhere, we often lacked the time to complete editing activities because of the need to cater for newbies in each session with general introductions to Wikidata concepts, and times slots for guest speakers. | Editing practical segments in online webinars with pre-prepared data sheets. |
| Number of organizers |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikidata | One batch uploads for cultural organizations and/or individual edits. | 1000 | 0 | No batch uploads were completed because organisations were not ready to proceed with a data or image import strategy due to concerns about licensing as well as generally being completely new to the concept and needing more time to discuss internally and develop a plan.
We aborted plans to teach individual participants about batch uploads as there was often no time to fully get used to manual editing (a prerequisite for learning to do it on mass) |
N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
14. Were there any metrics in your proposal that you could not collect or that you had to change?
No
15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.
N/A
16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- N/A
Part 4: Organizational capacities & partnerships
edit17. Organizational Capacity
| A. Financial capacity and management | This capacity has grown but it should be further developed |
| B. Conflict management or transformation | This capacity has grown but it should be further developed |
| C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values) | This capacity has grown but it should be further developed |
| D. Partnership building | This capacity has grown but it should be further developed |
| E. Strategic planning | This capacity has grown but it should be further developed |
| F. Program design, implementation, and management | This capacity has grown but it should be further developed |
| G. Scoping and testing new approaches, innovation | This capacity has grown but it should be further developed |
| H. Recruiting new contributors (volunteer) | This capacity has grown but it should be further developed |
| I. Support and growth path for different types of contributors (volunteers) | This capacity has grown but it should be further developed |
| J. Governance | This capacity has grown but it should be further developed |
| K. Communications, marketing, and social media | This capacity has grown but it should be further developed |
| L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability | This capacity has grown but it should be further developed |
| M. On-wiki technical skills | This capacity has grown but it should be further developed |
| N. Accessing and using data | This capacity has grown but it should be further developed |
| O. Evaluating and learning from our work | This capacity has grown but it should be further developed |
| P. Communicating and sharing what we learn with our peers and other stakeholders | This capacity has grown but it should be further developed |
| N/A | |
| N/A |
17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Peer to peer learning with other community members in conferences/events, Peer to peer learning with other community members in community/ies of practice* (structured and continuous learning and sharing spaces), Using capacity building/training resources onlinee from sources OUTSIDE the Wikimedia Movement
17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Lack of staff time to participate in capacity building/training, Lack of volunteer time to participate in capacity building/training, Lack of financial resources
18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?
N/A
19. Partnerships over the funding period.
| A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame) | Neither agree nor disagree |
| B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups | Neither agree nor disagree |
| C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups | Agree |
19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Permanent staff outreach, Staff hired through the fund, Institutional support from the Wikimedia Foundation
19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Lack of interest from partners, Limited funding period, Lack of knowledge or capacities to reach out to strategic partners
20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?
For Series 2 we demonstrated a successful partnership with the BC Museums Association in our January webinar.
We are interested in building on our work with the Tool kit with OCAD and other art gallery/visual artist training programs.
Part 5: Sense of belonging and collaboration
edit21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?
Our project team felt a sense of belonging from attending the North American Wikimedia Conference held in Toronto in November 2023.
Three people from our project team attended workshops and met colleagues from the Wiki GLAM movement.
22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?
Somewhat increased
23. If you would like to, please share why it has changed in this way.
We attended the WMF North American Conference in Toronto in November 2023 and the January Toronto Wiki Day in 2024.
24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?
Somewhat increased
25. If you would like to, please share why it has changed in this way.
We attended the WMF North American Conference in Toronto in November 2023 and the January Toronto Wiki Day in 2024.
26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.
We are interested in maintaining ongoing links to the Art and Feminism and LGTGPlus groups in WMF.
We have started some research around Black History in Canada and we are interested in working with Black Wiki GLAM groups based on the background of Rhonda Yearwood.
Supporting Peer Learning and Collaboration
editWe are interested in better supporting peer learning and collaboration in the movement.
27. Have you shared these results with Wikimedia affiliates or community members?
Yes
27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?
We attended the WMF North American Conference in Toronto in November 2023 and the January Toronto Wiki Day in 2024.
28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?
We do this rarely (less than twice a year)
29. How does your organization currently share mutual learning with other grantees?
We attended the WMF North American Conference in Toronto in November 2023 and the January Toronto Wiki Day in 2024.
Part 6: Financial reporting and compliance
edit30. Please state the total amount spent in your local currency.
13175
31. Local currency type
CAD
32. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
34. Do you have any unspent funds from the Fund?
34a. Please list the amount and currency you did not use and explain why.
N/A
34b. What are you planning to do with the underspent funds?
N/A
34c. Please provide details of hope to spend these funds.
N/A
35. Are you in compliance with the terms outlined in the fund agreement?
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
No
38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.