Grants:Programs/Wikimedia Community Fund/WikiJournal User Group/2022

statusFunded

Wikimedia Community Fund

WikiJournal User Group/2022

start date2022-01-01T00:00:00Z

end date2022-12-31T00:00:00Z

budget (local currency)103900 USD

amount requested (USD)103900 USD

amount recommended (USD)103900

grant typeWikimedia Affiliate (chapter, thematic org., or user group)

funding regionNA

decision fiscal year2021-22

funding program roundRound 1

applicant and people related to proposalMain:

User:Mikael Häggström

Administrative board members: Name - Username Thomas Shafee - Evolution_and_evolvability Daniel Mietchen - Daniel_Mietchen Felipe Schenone - Sophivorus frances.dilauro - Fransplace Guy George Vandegrift - Guy_vandegrift Gwinyai Masukume Mike Nicolaye - Taketa Henry Adolph Hoff - Marshallsumter Mikael Häggström - Mikael Häggström

Mohammed Sadat Abdulai - Masssly

organization (if applicable)WikiJournal

give feedback

Friendly Space Policy

Universal Code of Conduct

Application Privacy Statement

Midpoint Learning Report

Final Learning Report

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Applicant details edit

Wikimedia username(s):

Main:

User:Mikael Häggström

Administrative board members: Name - Username Thomas Shafee - Evolution_and_evolvability Daniel Mietchen - Daniel_Mietchen Felipe Schenone - Sophivorus frances.dilauro - Fransplace Guy George Vandegrift - Guy_vandegrift Gwinyai Masukume Mike Nicolaye - Taketa Henry Adolph Hoff - Marshallsumter Mikael Häggström - Mikael Häggström Mohammed Sadat Abdulai - Masssly

Organization:

WikiJournal

G. Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

H. Have you received grants from any non-wiki organization before?

No

H.1 Which organization(s) did you receive grants from?

N/A

M. Do you have a fiscal sponsor?

No

M1. Fiscal organization name.

N/A

Additional information edit

R. Where will this proposal be implemented?

United States of America

S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:

International

S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

https://meta.wikimedia.org/wiki/WikiJournal_User_Group

That page also lists Twitter and Facebook pages etc.

M. Do you have a fiscal sponsor?

No

M1. Fiscal organization name.

N/A

Proposal edit

1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?

"The mission of the WikiJournals is to publish scholarly works with no cost for the authors, apply quality checks on submissions by expert academic peer review, and make accepted works available online free of charge in perpetuity."

2. What is the change that you are trying to bring about and why is this important?

There are number of essential and time-critical tasks that need to occur during article processing (e.g. DOI assignment, version-of record typesetting, data preparation, outside communications). Many of these are currently time consuming or fiddly, but ensuring consistent and reproducible handling is of high importance and ensures volunteer time isn't undermined by technical limitations.

For organisational strategy, this ensures a smooth and seamless experience, minimising unnecessary wait times for contributors. This will also build a reputation for timeliness which is particularly important for original research outputs.

For movement strategy, our metadata records on Wikidata can act as templates for best practice in open metadata. The practice of writing scholarly articles directly online, and the building of technical tools to link front-end wiki drafting to a back-end editorial management interface has the potential to see wider uptake in the scholarly publishing community (especially academic societies, and journals in lower-middle income countries).

Objectives

   Smooth processing and technical handling
   Updated automation and technology
   Exemplar Wikidata records and monitoring

Program metrics and targets

   Technical tasks able to be fully performed by technical editor(s)
       Recruitment of 1-6 people, corresponding to 1.0 FTE distributed among them. In WikiJournal, 1 FTE corresponds to 48 hours per week
       Training (production of materials, and ability for existing tech editor(s) to train new)

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

The WikiJournal User Group needs to be highly visible outside of the Wikimedia community, since a key aim is to build bridges with international expert communities. It additionally needs to both learn from and share with the Wikimedia community, given its unique capabilities and perspectives.

For organisational strategy, continuously reaching additional potential participants is particularly important, as we rely on a large proportion of first time (and often one-off) Wikimedia contribution from people in author and peer reviewer roles.

For movement strategy, this forwards our shared goals in raising engagement amongst expert contributor communities, which are highly valuable to engage and brining into the movement.

Objectives

   Awareness within the Wikimedia movement of group's activities
   Awareness outside of Wikimedia movement of group's activities

Program metrics and targets

   For non-Wikimedia expert communities
       Presentation at conferences, symposia,
       Indexing inclusion
       Professional memberships
   Wikimedia affiliate connections (user groups, chapters and thematics orgs), either:
       have member of affiliate attend a WJ meeting
       have WJ member attend affiliate meeting
       Coverage of all affiliates: 50%
   Wikimedia events, ensure presentaion(s) at:
       Wikidata con
       Wikicite
       Wikimania

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

With technical editors to deal with repetitive tasks, the editorial boards will be able to focus on dealing with new article submissions, including peer review. It will also allow members to spend more time in outreach, to attract new board members, authors and peer reviewers. Since WikiJournal is highly integrated with Wikimedia projects, such recruitment will bring more people to learn wiki editing and the contribution of knowledge, especially from academic people.

5. Do you want to apply for multi-year funding?

No

5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?

N/A

6. Please include a timeline (operational calendar) for your proposal.

7. Do you have the team that is needed to implement this proposal?

Please see overview of participants at: https://en.wikiversity.org/wiki/WikiJournal_User_Group/Editors

In summary there are approximately 100 main participants:

17 editorial board members of WikiJournal of Medicine
31 editorial board members of WikiJournal of Science
25 editorial board members of WikiJournal of Humanities
21 total associate editors
6 technical editors
10 administrative board members

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Content Gender gap, Age (regency) , Geography, Language, Socioeconomic Status, Sexual Orientation, Important Topics (topics considered to be of impact or important in the specific context), Cultural background, ethnicity, religion, racial

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Diversity

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Gender Identity, Sexual Orientation, Geographic , Ethnic/racial/religious or cultural background, Disabilities, Linguistic / Language, Socioeconomic status, Age, Digital Access

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

WikiJournal has a strong interest in having editorial boards that represents geographic areas equally. After all, a major advantage of the wiki-model in publishing is that there does not need to be additional costs for article formatting, thereby contributing to the ability of WikiJournal to publish without charge for authors or readers, and this means that high-income and low-income countries can contribute more equally to the sum of all human knowledge. WikiJournal has an official Ethics statement aiming to avoid any negative effect on the ability to publish based on for example "nationality, religious or political beliefs, gender or other characteristics of the authors" (https://en.wikiversity.org/wiki/WikiJournal_User_Group/Ethics_statement).

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

WikiJournal has an interest in being open for everyone to participate, regardless of nationality, religious or political beliefs, gender or other characteristics of the authors, which is also reflected in the Ethics statement of the project (https://en.wikiversity.org/wiki/WikiJournal_of_Medicine/Ethics_statement). WikiJournal hopes to broaden its editorial boards and authorship by contributors from diverse backgrounds.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?

Yes

13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

Financial updates are shared with the community through the public email list: wikijournal-en@lists.wikimedia.org

Important matters are also brought up at: https://en.wikiversity.org/wiki/Talk:WikiJournal_User_Group

The project also arranges regular combined meetings (notes here: https://docs.google.com/document/d/12zNLAyqzHUajBTW29NE2hs2mNbgY9CVnh386UWodI-k/edit)

Routine outreach to potential peer reviewers and authors is performed by editorial board members or other volunteers ("peer review coordinators"), by email invitations.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?

Yes

14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

Back end development Budgeted at $12,500 Corresponding to one FTE for three months as a specific project contractor. To be organised with Public Knowledge Project's Open Journal Systems: https://pkp.sfu.ca/ Developing team: https://pkp.sfu.ca/about/people/ Detailed task description: https://meta.wikimedia.org/wiki/WikiJournal/Back_end_development

15. How do you hope to sustain or expand the work carried out in this proposal after the grant?

The hiring of technical editors gives more time for editorial board members and other volunteers to invite authors and peer reviewers, as well as inviting additional board members.

Also, in the timeframe of January 1 to Dec 31, 2022, WikiJournal will potentially start the process for creating the administrative infrastructure for having a paid Chief Executive Officer. The infrastructure (including Bylaws modifications, responsibilities and guidelines) and subsequent election of a paid Chief Executive Officer will be approved by voting in the WikiJournal community. The Chief Executive Officer will report to the administrative board of WikiJournal. If this will be completed before a subsequent grant, the payment of a Chief Executive Officer will be shared with the technical editors, so as to amount to a total workload of no more than 1 FTE.

The project is expected to have a large potential to grow, to fill its niche of allowing authors to write their articles directly online, following by academic peer review, and the ability to utilize for example images across Wikimedia Foundation projects.

16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.

17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Invest in Skills and Leadership Development, Manage Internal Knowledge, Innovate in Free Knowledge

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.

Upload Strategic Plan

Learning, Sharing, and Evaluation edit

19. What do you hope to learn from your work in this fund proposal?

The project is constantly learning from the challenges, including article submissions of emerging sciences.

Of particular interest is the precise responsibilities that the new technical editors should have, which the project will have to learn from experience. The project did have a trial run of an initial technical editor back in 2020 (https://meta.wikimedia.org/wiki/Grants:Project/Rapid/WikiJournal_2020/Report) where basic responsibilities were outlined, but the scale of the current hiring will provide many new opportunities for learning and improving.

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.


Main Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.


Additional Metrics	Description	Target
Number of editors that continue to participate/retained after activities	N/A	N/A
Number of organizers that continue to participate/retained after activities	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	N/A	N/A
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A
Number of people reached through social media publications	N/A	N/A
Number of activities developed	N/A	N/A
Number of volunteer hours	N/A	N/A

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics	Description	Target
Number of participants	There are so far 15 articles published for 2021, and with approximately 2 authors and 2 peer reviewers per article it amounted to approximately 60 mainly new participants. The project hopes to at least double the amount of published articles with the help of the grant.	120
Number of editors	Each author or peer reviewer gets introduced to wiki editing, with the hope of continuing to contribute to Wikimedia Foundation projects in their areas of academic expertise.	120
Number of organizers	The projects hopes to expand its number of board members, associate editors and technical editors beyond the current number of approximately 100.	20

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target
Wikiversity	Published articles are displayed in Wikiversity. Content can then easily be used across Wikimedia projects, according to inclusion criteria by each project. For example, content from review articles that are written with reliable sources may be integrated into Wikipedia articles of the corresponding subject, potentially including dozens of pieces per WikiJournal article.	200
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.

N/A

22. What tools would you use to measure each metric selected?

WikiData can directly measure multiple metrics as specified above. WikiData can also:

Wikidata store all WJ article-level metadata

Wikidata can also sufficiently complete autogenerated dashboard/reports on:

Countries of editors, authors and reviewers
Article processing times and stages (per-journal and per-editor?)
Content themes

Financial Proposal edit

23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

103900 USD

23.2 What is this amount in US Currency (to the best of your knowledge)?

103900 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

Final Message edit

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback edit

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.