Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wikipedia for Associations (ID: 21917718)/Final Report

Rapid Fund Final Report

Report Status: Under review

Due date: 2023-08-23T00:00:00Z

Funding program: Rapid Fund, Wikimedia Community Fund

Report type: Final

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General information edit

Title of Proposal: Wikipedia for Associations
Username of Applicant: BamLifa
Name of Organization: N/A
Amount awarded: 4835
Amount spent: 3695 USD, 8868000 CDF

Part 1 Understanding your work edit

1. Briefly describe how your proposed activities and strategies were implemented

This is one of the biggest and longest projects I ran. For the success of this project, it was very crucial for me to choose a great team that would help. Concretely, there were teams: (1) focal points (7 persons) whose main roles were to get into contact with local non-profits and run physical training, (2) trainers (3 persons) whose main roles were to prepare learning materials and run online training sessions and last but not least (3) mentors (5) whose main role was to be close supports for trainees. To kick off with the initial team of 7 persons, we made an onboarding call where I clarified almost everything concerning the project. I shared the expectations, the project meta page, the project budget the tool we’ll use to manage the project, and more. In order to help finish the project so quickly, we tried as much as we could to implement or use the agile methodology: assign tasks and do some others in parallel. To make sure our attendees or learners get the desired skills, we assigned each one of them to a mentor. These mentors could organize some sessions with them, answer their questions, and point them to the necessary resources. One more thing they did is to make sure participants were performing well for the challenge (we had a challenge at the end of the project).

2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.

Yes of course. First, rely on local referents. Everyone is afraid of the unknown, so it's easy to trust the person closest to you. That what we did in our project. We asked our focal points to reach out non-profits they know, explain them about the project, then after share with us their contact for the onboarding session. Second, put everyone in the same channel. This is very important as it helps everyone get the information at the moment it’s published, no third person. Sharing information is important in any project, and the project lead must make sure that information reaches the target. One more strategy is about the team. Always make sure you have a great and strong team to carry out the project. In order to make sure every team member feels ok (and get involved) in the project, as the project manager I had to share all necessary information, assign tasks, listen more and suggest then impose. Do regular follow up and be patient, knowing that all team members are volunteers. Unfortunately, this last point (patience) has a drawback, especially on the project timeline. Last but not least, always offer the necessary support to participants, knowing also that they are volunteers with other life duties.

3. Please use this space to upload media and other files that help tell your story and impact.

Field to type in URLs.

- https://outreachdashboard.wmflabs.org/courses/Wikimedians_of_DRCongo_UG/Wiki_for_Associations/home

4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups	Agree
B. Create a more inclusive and connected culture in our community	Agree
C. Develop content about underrepresented topics/groups	Agree
D. Develop content from underrepresented perspectives	Agree
E. Encourage the retention of editors	Agree
F. Encourage the retention of organizers	Strongly agree

5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

As you may already know, this project aimed at giving non-profit leaders the necessary skills to edit and improve Wikipedia and its sister project. This is so important as it will help us attract some editors, particularly because non-profit members always know about volunteer organizations. Another thing we wanted in this project was to attract more women. So far, we had 11 women among which 3 to 5 are now regular in the UG.

Part 2: Your main learning edit

6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

This was an ambitious project with the goals of building a partnership with local non-profits and recruiting new editors. First thing first, we wanted to learn a bit more what’s the understanding of non-profits members about Wikipedia. We run a survey just at the beginning of the project and the result is as follows: 57.1% of respondents know what is Wikipedia, 92.9% know who edit it and 64.3% got to know Wikipedia though as search engine. Concerning recruitment, we were able to attract 20+ who were trained and mentored. We were able to retain 16+ for the whole project cycle (three months). The training last one month and half and mentors supported them for one month or so. During this mentorship session, mentees were asked to train people from their non-profits organizations. We are so happy that around 3 to 5 new persons were trained. We also expected content to be improved. The dashboard shows that 1,76K articles edited and 3,59K total edits.

7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?

Yes of course. 3 of our new editors were blocked on French Wikipedia. We tried to follow up the situation and explaining to the community that these are newcomers So, the lock was for 7 days to 1 month. This situation taught us that we need to focus more on Wikipedia five pilors, Wikification and Sanbox. Always tell attendees that they need to train themselves in the Sandbow until they fell more comfortable to edit concrete articles.

8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

Yes, we are planning to do a follow-up and also run some edit-at-hon at the head office of the non-profits with our trainees as trainers now.

9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).

Here is an additional field to type in URLs.

N/A

Part 3: Metrics edit

10a. Open Metrics reporting

In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.

Open Metrics Summary
Open Metrics	Description	Target	Results	Comments	Methodology
Number of edits	The total number of edits by participants and various projects edited	700	3720	Using tools like sugestbot, home suggestions and the challenge at the end of the project helped enough to boost contribution	Dahsboard https://outreachdashboard.wmflabs.org/courses/Wikimedians_of_DRCongo_UG/Wiki_for_Associations
Sensitization	Online and physical awareness creation for members of various associations in many cities	300	150	We did not communicate as we could to reach this number. It's an area where we are improving.	N/A
Continued participation	The tracking dashboard and xtool will be used to check future contributions of participants	300	N/A	We don't have result for now as people are still contributing. The project ended August 31, 2023	N/A
Wikimedia project with most participation	Dashboard and Xtool will be used for tracking	200	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

10b. Core Metrics reporting

In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.

Core Metrics Summary
Core metrics	Description	Target	Results	Comments	Methodology
Number of participants	New participant: 120 Returning participants: 30	150	100	As mentioned above, the communication did not go well as expected	We have reached around 20 non-profits that, we think, have more than 20 members. Supposing that only 5 members are informed, we reach 100 participants.
Number of editors	This will include 5 facilitators and 5 experienced returning participants	10
Number of organizers	The other facilitators and I will organize	6	7	There were many volunteers who were ready to support the project	Simple counting as these ones were those who supported the project in their cities.

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target	Results	Comments	Methodology
Wikipedia	Number of articles to be created or edited	250	N/A	N/A	N/A
Wikimedia Commons	Number of audio or pictures to be uploaded	50	N/A	N/A	N/A
Wikidata	Number of items created or edited	400	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.

No

12a. State what difficulties you had.

N/A

12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?

N/A

13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).

Here is an additional field to type in URLs.

N/A

14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.

Partially

14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.

As we are still making the report and collecting data, only those members of the community who were directly concerned by the project have access to some metric. We'll be writing a blog post where everyone from the community will have access to all info.

Part 4: Financial reporting and compliance edit

15. & 14a. Please state the total amount spent in your local currency.

8868000 CDF

16. Please state the total amount spent in USD.

3695 USD

17. Please report the funds received and spending in the currency of your fund.

17a. Upload a financial report file.

17b. Please provide a link to your financial reporting document.

https://docs.google.com/spreadsheets/d/1FjZ3xOXX7Pc9W6XC19lo9ekcRKgxUOs5hqs-JpEdo0s/edit#gid=1477014046

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

N/A

18. Do you have any unspent funds from the Fund?

Yes

18a. Please list the amount and currency you did not use and explain why.

1142 USD

We did not have enough time to run some activities

18b. What are you planning to do with the underspent funds?

A. Propose to use the underspent funds within this Fund period with PO approval

18c. Please provide details of hope to spend these funds.

Run remaining physical activities and do a follow up.

19. Are you in compliance with the terms outlined in the fund agreement?

Yes

20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.

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