Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wikidata:Tenth Birthday Celebration Meetup/Global Open Initiative Foundation (ID: 21947287)/Final Report
Report Status: Under review
Due date: 2023-01-28T00:00:00Z
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
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- Title of Proposal: Wikidata:Tenth Birthday Celebration Meetup/Global Open Initiative Foundation
- Username of Applicant: Mwintirew
- Name of Organization: N/A
- Amount awarded: 815.34
- Amount spent: 831.99 USD, 8219.13 GHS
Part 1 Understanding your work edit
1. Briefly describe how your proposed activities and strategies were implemented
We first organised a five-day Wikidata edit-a-thon to create and update Wikidata items for Ghanaian public senior high schools. The aim of the contest was to create and improve Wikidata pages. After that, we organised a meetup to celebrate Wikidata’s tenth birthday by inviting our community members together with members of other communities and also using the occasion to award the contest winners. Through the meetup, we introduced participants to the Wikidata query service and Wikidata lexemes. This approach was employed to help build the capacity of our community members and provide an avenue for interactions among community members.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
Yes, we pre-informed our community members about the contest and provided the necessary resources to enable participants' preparation and participation. We constantly communicated the need to register, contest rules, and timelines of the events. For the organisers, we assigned each member a role and checked on them to gain progress on their assigned roles.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Agree |
| B. Create a more inclusive and connected culture in our community | Strongly disagree |
| C. Develop content about underrepresented topics/groups | Not applicable to your fund |
| D. Develop content from underrepresented perspectives | Neither agree nor disagree |
| E. Encourage the retention of editors | Neither agree nor disagree |
| F. Encourage the retention of organizers | Strongly agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
N/A
Part 2: Your main learning edit
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
From our survey feedback, we learned that over 94% of participants who participated in our activities learned something new, ranging from creating items to conducting queries.
We also learned that the majority of community members had a positive feeling about the movement, even though one concern was raised about the lack of motivation among community members.
For motivating factors that influenced old participants to participate and contribute to Wikidata in this event, our learnings ranged from meeting new editors and other Wikimedians, improving Ghanaian content on Wikidata, sharpening editing skills, learning new things and the love for competition.
We also learned that utilising our social media platforms was a very effective way of creating awareness.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
Though the event was a local one, we had one participant from Nigeria. This attests to our learning that using our social media platforms was effective enough to reach participants outside the country.
During the physical meetup, the planned time had been exhausted, and this caused us to pay extra for the rented space to be able to complete our program. We learned to allot more time for our meetings to accommodate similar impromptu situations.
We also found out that our participants had difficulties accessing the venue for the event due to its location. We discovered that it is preferable to involve community members in the selection of a venue that is easily accessible to community members.
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
We intend to continue organising activities that foster community interaction and also come up with initiatives that will motivate community members. We also intend to develop a robust framework for our social media.
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
N/A
Part 3: Metrics edit
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Old Volunteer | Number of participants who have already been contributing on Wikidata and belong to a community | 15 | 17 | These are existing Wikimedians who have knowledge of wikidata, have edited before, and belong to a community. | Participants who were present at the launch of our online contest, as well as contest participants. |
| New Volunteers | Participants joining for the first time. | 5 | 4 | Participants who have never edited on wikidata | Feedback from survey and also user contributions |
| Knowledge of wikidata tools | Participants who have heard or used Wikidata SPARQL or lexemes. | N/A | 13 | Participants who have never heard about Wikidata query and Lexemes | Feedback from our survey |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Number of participants both old and new. | 20 | 22 | Number of participants, both old and new | Through the participants who joined the call. |
| Number of editors | 15 old editors
5 New Editors |
20 | 17 | Number of participants who participated in the contest | Participants who participated in the contest. |
| Number of organizers | Number of organizers | 5 | 9 | This includes a 3 member jury, 1 photographer, 2 facilitators, 1 graphics designer and 1 coordinator | Head count |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikidata | Number of new content contributions to Wikimedia Projects
150 new items 50 improved existing items |
200 | 540 | Number of new content contributions to Wikidata
444 new items were created 96 existing items were improved |
Landing page https://www.wikidata.org/wiki/Wikidata:Tenth_Birthday_Celebration_Meetup/Global_Open_Initiative_Foundation |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
Yes
12a. State what difficulties you had.
For some reason the dashboard did not record edits of the participants.
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
N/A
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
https://docs.google.com/document/d/1jelHItqmqk2OonGwxTo-EsE_1WsZ0PgdwZs9hseGQV0/edit?usp=sharing
https://docs.google.com/document/d/10aaHk1AYkHs7SzWRCss6ygYsPXZJ9XZBgt9Qhn-tRsw/edit?usp=sharing
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
No
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
Part 4: Financial reporting and compliance edit
15. & 14a. Please state the total amount spent in your local currency.
8219.13 GHS
16. Please state the total amount spent in USD.
831.99 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
https://docs.google.com/spreadsheets/d/1l9Odw1SaiMzVzjdSPLGP2oeo9gLCaJ1pNSQkQtNvJVU/edit?usp=sharing
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
Increase in the price of goods caused an increase in the price of T-shirts and MiFi's for our participants and winners respectively. In view of this we purchased 15 shirts as souvenirs instead of 20. We also incurred an extra cost of 19 GHS on each router.
18. Do you have any unspent funds from the Fund?
No
18a. Please list the amount and currency you did not use and explain why.
N/A
18b. What are you planning to do with the underspent funds?
N/A
18c. Please provide details of hope to spend these funds.
N/A
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
No
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
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