Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wikidata10th Birthday 2022 Celebration Kenya. (ID: 21932371)/Final Report
Report Status: Under review
Due date: 2023-02-28T00:00:00Z
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
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- Title of Proposal: Wikidata10th Birthday 2022 Celebration Kenya.
- Username of Applicant: Ngangaesther
- Name of Organization: N/A
- Amount awarded: 1867.34
- Amount spent: 1867.34 USD, 231000 KES
Part 1 Understanding your work edit
1. Briefly describe how your proposed activities and strategies were implemented
The Wikidata training marked the onset of pioneering the Wikidata event which involved both in person and online training. The librarians met at the Kenya national libraries service and it was well executed with the collaboration of the seasoned Wikimedians, Sadik from Ghana and Alice from Uganda. The Wikimedia Community User Group Kenya members joined the training via the online platform, making it interactive, informative and worthwhile through information dissemination and knowledge. Such activities as Wikidata's 10th birthday celebration ,teambuilding enhanced a lot of fun, networking and interrelationship. The community was eager to join since this was the first time a Wikidata program had been hosted hence triggered entrance of newcomers to the team.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
Some of the strategies that made this feasible included the lobbying of the librarians and the user group members to participate in the training and celebration of the Wikidata's 10th Birthday. Bringing on board experienced wikipedians, Sadik and Alice fostered greater understanding and appreciation of Wikidata by the participants. Prudent utilization of the funding enabled member attendance to Wikidata training sessions and the 10th anniversary celebrations, By enabling data, photoshoot, a cake to celebrate the occasion, administration, coordination, and facilitation costs, branded t-shirts, and travel costs for the in-person events this enabled our goals achieved.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
https://www.youtube.com/watch?v=iepKiU6mGNY&feature=youtu.be
https://us02web.zoom.us/rec/share/E0ngux6gjnpbl8U251d-btQh1rUKS4hwuceB_sq9O7MqdZsOdoFp7lZuATdidTeb.Us3fewwFZX9L3IEG Passcode: 2+iNQgG2
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Strongly agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
Allowing and encouraging members of the group especially women and youths to participate in the training and event conceptualization created an enabling environment to utilize their ideas, talents and efforts to have a successful event. By bringing participants from various backgrounds ,this fostered exchange of ideas and interpersonal relationships. Coming up with Wikidata Items has enhanced building content.
Part 2: Your main learning edit
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
Involving the User group members and librarians in training facilitated by the seasoned Wikimedia to an extend of the participants being able to create Wikidata items made us learn that where there is will there is a way and coming up together as a team can enable content creation and betterment of Wikidata. On how Wikidata work, we realized that it vast with knowledge and it is both human and machine editable.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
Our preparation and timeline were both affected by the funds delay, but we were ultimately successful. The targeted participants increased from the expected number and it made the event more colorful. Lessons from this was that budgeting sometimes could be pegged on the highest possibilities to cater for the unforeseen scenarios.
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
Planning in advance and collaborating with organizers from planning to completion will help avoid challenges of last minute rush in completion of certain tasks. Will endeavor to utilize research and knowledge gathering for future implementation of the projects ,this could be areas of sustainability and climate change .
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
Part 3: Metrics edit
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | The number of Participant's who will register for the Wikidata training and birthday ceremony shall show the willingness and interest to document Wikidata concepts. Due to the fact that this will be first time for the Wikidata campaign to be held in Kenya we anticipate a high number of participants. | 15 | 24 | The target group surpass its numbers due to increased interest to know what Wikidata entailed. | We did a spreadsheet to enable registration of members with their respective data. |
| N/A | N/A | N/A | N/A | ||
| N/A | N/A | N/A | N/A | ||
| N/A | N/A | N/A | N/A | ||
| N/A | N/A | N/A | N/A | N/A | N/A |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | We aim to target around 15participants . | 15 | 24 | This is the actual number of participants both offline and in person. | We did a spreadsheet to enable registration of members with their respective data. |
| Number of editors | we expect 15 editors to be trained who are Wikimedia community user group Kenya members | 15 | 24 | Contributed in editing via the dashboard. | Dashboard |
| Number of organizers | We have 4 main organizers who will ensure the smooth running of the Wikidata contest from start to completion | 4 | 4 | ngangaesther and Cosmas Chumba organized and coordinated the event with the help of Sadik and Alice who were the trainers. Their efforts, wit ,zeal and zest made the pioneering of Wikidata in Kenya feasible. | Their presence all through the planning and execution. |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikidata | This event seek to raise awareness and provide capacity building on Wikidata among the members of the Wikimedia Community User Group Kenya and new editors who will join the campaign. | 15 | 24 | All the participants, including librarians and user group members. | Spreadsheet and Dashboard. |
| N/A | NIL | N/A | N/A | N/A | N/A |
| N/A | NIL | N/A | N/A | N/A | N/A |
| N/A | NIL | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | 7 | Participated in creating Wikidata items. | Dashboard |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
No
12a. State what difficulties you had.
N/A
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
N/A
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
https://docs.google.com/spreadsheets/d/1PnN9mfDMlQNxfwKakNoCYKYnAAwSf-bB8mKDSgpJHUg/edit?usp=sharing
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
Yes
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
Shared the link via the community user group meta page.
Part 4: Financial reporting and compliance edit
15. & 14a. Please state the total amount spent in your local currency.
231000 KES
16. Please state the total amount spent in USD.
1867.34 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
https://docs.google.com/spreadsheets/d/1BMSx7We0BSHC6nU5vmH1APHGbR4iQmexOl82cYWR0AY/edit#gid=0
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
Participants increased beyond what we had hoped to see.
18. Do you have any unspent funds from the Fund?
No
18a. Please list the amount and currency you did not use and explain why.
N/A
18b. What are you planning to do with the underspent funds?
A. Propose to use the underspent funds within this Fund period with PO approval
18c. Please provide details of hope to spend these funds.
N/A
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
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