Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wiki Loves Earth 2023 in Ghana (ID: 22114158)/Final Report
Report Status: Under review
Due date: 2023-08-31T00:00:00Z
Funding program: Rapid Fund
Report type: Final
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- Title of Proposal: Wiki Loves Earth 2023 in Ghana
- Username of Applicant: kwameghana
- Name of Organization: N/A
- Amount awarded: 3778.21
- Amount spent: 1287.41 USD, 14777 GHS
Part 1 Understanding your work edit
1. Briefly describe how your proposed activities and strategies were implemented
A WhatsApp group was established to add old volunteers and new ones who were interested in the project. The social media platforms Instagram and Facebook were created in order to attract new people who are professional photographers to participate in the project. A Google form was devised to facilitate the registration of participants for the primary event, namely the "WLE photowalk in Ghana.". A session was conducted to facilitate the uploading of photos captured by the participants.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
The Photowalk event was very effective, as it facilitated the recruitment of new volunteers who were previously unaware of the Wiki Loves Earth Competition and the Wikimedia Foundation, along with its sister projects. These individuals have demonstrated a keen interest in the Wikimedia movement and have expressed their willingness to participate in any future projects. We conducted an upload session, which I found to be highly effective. The participants were provided with the opportunity to inquire about the Wiki movement and its projects, resulting in a clear understanding of its significance. In order to keep new and old volunteers (participants), The creation of the WhatsApp group proved to be an excellent means of communication. It served as an effective platform for receiving updates on the competition, and I plan to maintain it for future correspondence.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
https://www.instagram.com/wiki_loves_earth_in_ghana/ https://web.facebook.com/photohuntghana360 https://web.facebook.com/groups/wlecommunity
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Agree |
| B. Create a more inclusive and connected culture in our community | Agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
There are many people and groups out there that are enthusiastic about volunteering, so organizing this photo contest offered me insight into uniting participants under one banner. They were happy to join a WhatsApp group that I created in order to develop a plan that I may use for subsequent projects. The only thing that served as a barrier was the fact that some people signed up to attend the scheduled photowalks we went on, but did not show up. This unfortunate activity disrupted some of our programs.
Part 2: Your main learning edit
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
In my application, I wrote about people's involvement and also learn about how to effectively manage the project. Throughout the project, I learned how to get or bring people to join the project from start to finish. I was able to accomplish this by sharing the project with various community members and groups, as well as speaking with friends who are photographers, who in return brought their friends on board. I was able to manage the project by adhering to my timelines, and even when unexpected circumstances arose, I was prepared to handle them.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
The only unexpected thing which happened was I got seriously sick along the line during the project and I stay off till I recovered. This delayed our activities for a while.
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
N/A
Part 3: Metrics edit
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number Of Participants | We have targeted 20 or more participation in the photowalk | 20 | 29 | The figure quoted there are the ones I saw and the ones who joined in our photowalks. There are others who uploaded photos but never joined in any of our events. | I used the dashboard to measure some of the participants who signed up on it and I physically recorded some in my records (paper or pc) |
| Number of photos | 500 or more | 500 | 824 | N/A | I used the statistics tool to measure the number of photos uploaded |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Number of participants for the photowalk outside Accra will be 6 and inside Accra will be 10. We shall definitely get new people uploading photos from different regions in Ghana. | 16 | 29 | New participant: 9
Returning participant: 20 Some people uploaded directly through the landing page without joining any of our photowalks (from different parts of Ghana) |
I noticed the number through the photowalk attendance. |
| Number of editors | 10 or more | 16 | 29 | Newly Registered Users (new editors): 9
Returning editors: 20 They took part by uploading their photos |
I recorded on my Excel sheet |
| Number of organizers | Me and my co-lead | 2 | 1 | My co-lead became a participant, so I had to handle affairs. |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikimedia Commons | 500 or more photos | 500 | 824 | N/A | Statistics tool |
| Wikidata | Photos will be added to Wikidata | 500 | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
Yes
12a. State what difficulties you had.
The dashboard sometimes collects uploads of participants not related to the project.
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
N/A
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
https://www.instagram.com/wiki_loves_earth_in_ghana/ https://outreachdashboard.wmflabs.org/courses/Photo_Hunt_Ghana/Wiki_Loves_Earth_2023_in_Ghana
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
No
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
Part 4: Financial reporting and compliance edit
15. & 14a. Please state the total amount spent in your local currency.
14777 GHS
16. Please state the total amount spent in USD.
1287.41 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
https://docs.google.com/spreadsheets/d/1tKUektZip6gqEG6qvLFIe5QqrVm6X6jfZhKBTY55YF0/edit#gid=0
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
18. Do you have any unspent funds from the Fund?
Yes
18a. Please list the amount and currency you did not use and explain why.
AMOUNT REQUESTED : 57,268.28 AMOUNT RECEIVED FROM BANK: GHS 38,559.19 AMOUNT USED: GHS 14,777
WMF BALANCE: 23782.19 + OLD FUND BALANCE: 2700
Total WMF BALANCE : GHS 26482.19
I felt sick along and more over we couldn't embark some of the places we planned visiting
18b. What are you planning to do with the underspent funds?
B. Propose to use them to partially or fully fund a new/future grant request with PO approval
18c. Please provide details of hope to spend these funds.
I would like to use the underspend funds to;
- 1. Next year's Wiki Loves Earth.
If we are able to use the underspent funds, we shall apply for a full grant for future projects.
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
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