Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wiki Hour Initiative/DigitalSkillsforYouth 2.0 Edit-a-thon (ID: 22066829)/Final Report
Report Status: Accepted
Due date: 2023-07-23T00:00:00Z
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
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- Title of Proposal: Wiki Hour Initiative/DigitalSkillsforYouth 2.0 Edit-a-thon
- Username of Applicant: Joy Agyepong
- Name of Organization: N/A
- Amount awarded: 4000
- Amount spent: 3976 USD, 46876 GHS
Part 1 Understanding your work edit
1. Briefly describe how your proposed activities and strategies were implemented
The phase 2 of the Digital Skills for Youth saw an increase with young girls and early entrant university students from both public and private institutions. The overall goal was to provide assistance to these youth who in turn helped improve WikiData items, create missing items and also acquire in depth knowledge in conducting research to help close the gender gap as well as improve content on women historians.
In totality, our strategy looked at organising one (1) training which included a virtual meet up on the same day and had an office hour and launched the writing contest. Edits were tracked using a dashboard. Additionally, we extended the contest period to give room for students who had exams to at least participate and this was helpful.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
Given our previous edition, the main goal was to reach out to a diversified category of student both in rural and established settings. This year's edition saw a Peer to peer learning which had a mix of past trained editors who offered the peer support made it useful for their engagement especially with the improvement of WikiData items. Another strategy was furthered by encouraging the students on campus to assist each other. Lastly, the provision of data scholarships was very useful for them since some of the students had gone home for a short vacation and the ease of access to the internet was dealt with.
The selected University however, gave us the opportunity for us to utilise their radio broadcast and student representative council to create awareness and increase participation. Although there were not many students from the University due to clashes with class hours and other school activities, the awareness creation has given us room for newbies in subsequent editions to build the capacity of the student on digital skills in future events.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
Aside from utilising various groups and individual social media posts via statuses etc, our partner Women's Trust group made use of their notice boards, announcement groups and as well as our whatsapp group created specifically for the University Students https://chat.whatsapp.com/G0UpWhf9QMkEj5yyCZAPrJ Alternatively, the dashboard was used to track edits and signups here: https://outreachdashboard.wmflabs.org/courses/Wiki_Hour_Initiative/DigitalSkillsforYouth_2.0_Edit-a-thon_(2023) https://commons.wikimedia.org/wiki/Category:Digital_Skills_for_Girls_2023 Digital Skills 4 Youth 2.0 | Facebook
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Agree |
| B. Create a more inclusive and connected culture in our community | Agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
N/a because our partner was very instrumental
Part 2: Your main learning edit
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
1. We learned that the project which sought to ensure active and effective contribution of young girls in rural and developing communities to bridge the knowledge gap on WikiData was successful in curbing misinformation. 2. Our priority to educate on diversity and Open educational resources was met. 3. Gender identity of females only was achieved where all students received digital access and skills.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
For the positive aspect, our invitation for two external WikiWomen thus one from Uganda and the other from Ghana who were enthused about interacting with the young ladies, and trained them which made it worth the experience. The dashboard also shows how much effort the students put into practice to improve WikiData items.
The negative aspect was that some participants who were trained online on Wikiquote did not sign up during their edit moments onto the dashboard hence it was hard to track inputs from the platform and made it difficult because individual contributions had to be verified outside the dashboard. Also, after signing them up, the metrics on the dashboard for Wikiquotes and commons were not reflecting due to unknown technical hitches.
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
We plan on creating a club for the young ladies in the university for them to continue with peer to peer learning and also move on to other universities and deprived schools in the community.
Additionally, we believe strengthening ties with lecturers at the University will help have these trainings added as extracurricular activities for the students. I also intend to equip the students with tech skills such as dashboard signing, wikidata tools, petscan and some research tools to aid their invaluable contributions in order to prevent any error or gaps during and after a contest.
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
https://outreachdashboard.wmflabs.org/courses/Wiki_Hour_Initiative/DigitalSkillsforYouth_2.0_Edit-a-thon_(2023) https://commons.wikimedia.org/wiki/Category:Digital_Skills_for_Girls_2023 Digital Skills 4 Youth 2.0 | Facebook
Part 3: Metrics edit
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | The goal is to organise one in-person edit-a-thon, a training and virtual check-ins with different meeting times organised in order to meet participants who have different backgrounds and per their availability. A week-long writing contest will be organised to encourage the creation and improvement of articles on Wikidata and Wikicommons respectively. Locations will be one rural area in Pokuase and Legon concurrently. | 30 | 38 | We had additional participants from previous edition who joined and trained as well as many other students about 20 who joined remotely only. | Dashboard
Google Teams |
| Number of editors | We plan on having over 50 participants both online and physical representation. Although our main target is 25 we hope to achieve more. From previous project, teachers joined so we will give room for expansion to at least have more teacher and retain over 25 editors accordingly. Same location as above applied. | 30 | 58 | Although such grant attendance, we had 30 of them joining the contest via dashboard and the rest joined remotely in all sessions. 15 from the total were very active and can be classified as retained. | Dashboard
Manual verification Statistics of attendance via Google team meeting |
| Number of organizers | Groups to meet for the training, including the trainer , facilitators and off-wiki volunteer members. | 6 | 8 | Enthusiastic teachers were supportive, we had 2 off-wiki women contributors from Uganda and Ghana. Plus one trainer virtually. | Team calls
Google meet Google documents for creating survey and content |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikidata | The Wikidata items to be created or improved | 300 | 1088 | Many of the student via feedback declared how convenient it was for them to find gaps in existing content to improve them hence the high inputs received. | Training and Wikidata tools via dashboard |
| Wikipedia | Images and content from gender gap related campaigns/ topic to be linked and to improve respective wikipedia pages on women | 100 | 525 | WikiData access helped participants to access corresponding articles to improve on wikipedia | Outreach dashboard and manual checks |
| Wikiquote | Quotes of female writers to be improved | 100 | 58 | It was difficult for student to find quotes with references. Also, some did not sign up to dashboard hence tracking was difficult. | Meeting check-ins
Outreach Dashboard |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
Yes
12a. State what difficulties you had.
Tracking on Wikiquote was unsuccessful
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
Yes, not sure why wikiquote was not being measured, it made teams efforts to manually check contributions in that category difficult. But we are happy we had seen some learnings and efforts from the students.
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
N/A
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
Partially
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
With community members they witnessed the awards ceremony to all winners, took part in a survey and a virtual meeting announcing progress and challenges. However, a blog is being worked on to meet the need of the general overview and remarks.
Part 4: Financial reporting and compliance edit
15. & 14a. Please state the total amount spent in your local currency.
46876 GHS
16. Please state the total amount spent in USD.
3976 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
https://docs.google.com/spreadsheets/d/1UQzSAOxtndRu7nT_ssAJGv2lgI2flOzm5ER94m6GrUk/edit?usp=sharing
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
The area of food and merchandize were slightly increased in terms of quantity because our target group were students, we had many other students passing by to listen to the session so we thought it important to get them more souvenirs as a marketing tool to get more students for the future. This did not affect the budget significantly since the higher the quantity produced was beneficial.
18. Do you have any unspent funds from the Fund?
Yes
18a. Please list the amount and currency you did not use and explain why.
$14 this was from miscellaneous which was meant to cover all internal transfer charges in local expenses.
18b. What are you planning to do with the underspent funds?
B. Propose to use them to partially or fully fund a new/future grant request with PO approval
18c. Please provide details of hope to spend these funds.
This can be kept to cover any future exchange or transfer costs because I will pay more than five times of this amount if it is to be sent back to WMF.
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
In general, I would say the budget template was very hard to use since I had to keep referring to the date of expense to get the actual Oando exchange rate. Also, although WMF paid bank fees for the transfer, my local bank took its fee as well which meant funds received was short by $10 and it was hard to tally with the initial budget.
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