Grants:Programs/Wikimedia Community Fund/Rapid Fund/USW & WCA WIKIDATA 10 (ID: 21982252)/Final Report
Report Status: Under review
Due date: 2023-01-25T00:00:00Z
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
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- Title of Proposal: USW & WCA WIKIDATA 10
- Username of Applicant: Magotech
- Name of Organization: N/A
- Amount awarded: 2784.6
- Amount spent: 2784.6 USD, 6464498 TZS
Part 1 Understanding your work edit
1. Briefly describe how your proposed activities and strategies were implemented
a). Planning and preparation:
- Identifying key community members and stakeholders to involve in the project.
- Setting specific goals and objectives for the event
Developing a detailed plan outlining the various activities and strategies to be used
b).In-person training:
- Organizing training sessions for community members to learn about the basics of Wikidata and how to use it effectively.
- Inviting experts and experienced Wikidata contributors to lead the training sessions.
c). Presentations and demonstrations:
- Creating engaging and informative presentations to introduce the Wikidata project to the community members.
- Organizing practical demonstrations of how to use Wikidata in real-world scenarios
d). Brainstorming and group discussions:
- Facilitating group discussions and brainstorming sessions to generate new ideas and approaches for working with Wikidata
- Encouraging community members to share their experiences and expertise.
e). Celebrating the Wikidata 10th birthday:
- Organizing a special event to celebrate the milestone birthday of Wikidata.
- Inviting key stakeholders and community members to participate in the celebration
f). Evaluation and follow-up:
- Measuring the success of the event in achieving its goals and objectives.
- Following up with community members to gather feedback and identify areas for improvement.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
All the strategies and approaches that were used - in-person training, presentations, brainstorming, and demonstrations, as well as celebrating the Wikidata 10th birthday - were effective in achieving the goal of introducing the Wikidata project to community members and building excitement around it.
In-person training and hands-on demonstrations were effective in helping community members understand and engage with the Wikidata project. The collaborative and interactive nature of the training sessions and demonstrations allowed community members to learn from each other and from experienced Wikidata contributors.
Presentations and brainstorming sessions were also effective in communicating the key features and benefits of the Wikidata project and generating new ideas and approaches for working with it.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
Diff posts: https://diff.wikimedia.org/?s=magotech
USW Dashboard: https://outreachdashboard.wmflabs.org/courses/University_Students_Wikimedians/USW_Wikidata_01
WCA Dashboard: https://outreachdashboard.wmflabs.org/courses/Wikimedians_of_Arusha_User_Group/10_Years_of_Wikidata_Arusha
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Strongly agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
In general, in-person training, hands-on demonstrations, collaborative brainstorming sessions, and a welcoming and inclusive event atmosphere were be effective in encouraging participation from underrepresented groups. Additionally, a diverse group of presenters and trainers helped to create a more inclusive environment and attract a more diverse group of participants.
Part 2: Your main learning edit
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
The focus was on the strategies and approaches used to introduce the Wikidata project to community members, build excitement around it, and celebrate its 10th birthday. From this, we learnt about the effectiveness of different strategies in engaging community members with a project and the importance of hands-on, practical demonstrations in helping community members understand and engage with the project. Additionally, the value of in-person training and collaboration for building a sense of community and shared understanding among participants, as well as the significance of celebrating milestones in terms of raising awareness and building excitement around a project among community members.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
We were suprised by the turnup numbers of interested participants from the communities. However, due to the budget limit we had to make some little adjustments but we were unable to host allt he interested members.
For the USW community the booked venue was cancelled by the owners at the last minute thus we had to find a plan B where we moved to another venue.
It's important to have a plan B, and be able to adapt to the unexpected situations.
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
Set new priorities: Based on the outcome of the event, the organization may decide to focus on certain areas for improvement in the next events.
Develop new ideas for activities: The learning can help to generate new and innovative ideas for activities that can engage community members in a better way.
Set new goals: The learning can help to set new and more realistic goals for the future events, based on the experience and the outcome.
Improve the planning and the implementation: The learning can help to improve the planning and the implementation of the next events, by identifying the best practices and the areas for improvement.
Evaluate the impact: The learning can help to evaluate the impact of the event, and to measure the success in achieving the goals.
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
N/A
Part 3: Metrics edit
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of Participants | number of participants who show interest in attending the event
40 participants (WCA) 30 participants (USW) |
70 | 82 | an increase of 12 participants | outreach dashboard |
| Editors | number of participants who show interest in editing
35 (WCA) 25 (USW) |
60 | 78 | An increase of number of 18 | outreach dashboard |
| Data created or edited in wikidata | N/A | 300 | 203 | TOTAL STATISTICS FROM USW & WCA:
Items Created: 203 Edited Items: 2,350 Total Edits: 7,560 |
outreach dashboard |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | 70 | 82 | outreach dashboard | ||
| Number of editors | 60 | 78 | outreach dashboard | ||
| Number of organizers | 6 | 10 | Google form and in-person attendance |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikidata | N/A | 300 | 203 | Items Created: 203
Edited Items: 2,350 Total Edits: 7,560 |
Outreach dashboard |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
No
12a. State what difficulties you had.
N/A
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
N/A
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
USW Dashboard: https://outreachdashboard.wmflabs.org/courses/University_Students_Wikimedians/USW_Wikidata_01
WCA Dashboard: https://outreachdashboard.wmflabs.org/courses/Wikimedians_of_Arusha_User_Group/10_Years_of_Wikidata_Arusha
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
Yes
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
We shared the results via diff, email list and posting in our social media. Yes, we plan on sharing these results in our upcoming events.
Part 4: Financial reporting and compliance edit
15. & 14a. Please state the total amount spent in your local currency.
6464498 TZS
16. Please state the total amount spent in USD.
2784.6 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
18. Do you have any unspent funds from the Fund?
No
18a. Please list the amount and currency you did not use and explain why.
N/A
18b. What are you planning to do with the underspent funds?
N/A
18c. Please provide details of hope to spend these funds.
N/A
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
Finally, celebrating the 10th birthday of Wikidata helped to raise awareness and excitement around the project among community members, and provided an opportunity for stakeholders and community members to come together and celebrate the project's achievements.
We extend my many thanks to the WMF for giving us the chance to share the knowledge and we hope to continue sharing.
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