Grants:Programs/Wikimedia Community Fund/Rapid Fund/Summer Strategic Meeting (ID: 22215228)/Final Report
Report Status: Accepted
Due date: 2024-01-16T00:00:00Z
Funding program: Rapid Fund
Report type: Final
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their midpoint report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.General information edit
- Applicant username: Jetam2
- Organization name: N/A
- Amount awarded: 742
- Amount spent: 825.3 USD, 761.96
Part 1: Project and impact edit
1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)
The activity of this grant was an in-person meeting of key Wikimedia Slovensko volunteers. We have not met since before the corona virus. As with other Wikimedia experiences, an in-person meeting is irreplaceable in boosting the morale of a group, strengthening its ties and getting stuff and conversations done.
2. Documentation of your impact. Please use space below to share links that help tell your story, impact, and evaluation. (required)
Share links to:
- Project page on Meta-Wiki or any other Wikimedia project
- Dashboards and tools that you used to track contributions
- Some photos or videos from your event. Remember to share access.
You can also share links to:
- Important social media posts
- Surveys and their results
- Infographics and sound files
- Examples of content edited on Wikimedia projects
Contributions to Wikimedia projects were not goal of this meeting though a few happened. Most of the results were internal: brainstorming of plans, discussing capacities, interests, etc. These will become the basis of the upcoming annual general meeting where the plans for the upcoming year will solidify. Pictures are available in the appropriate category: https://commons.wikimedia.org/wiki/Category:Fall_Strategic_Meeting_of_Wikimedia_Slovakia We shared some of the outcomes on our website: https://wikimedia.sk/osobne-stretnutie-wikimedia-slovensko-v-novembri-2023/ We also shared in the January CEE Newsletter: https://meta.wikimedia.org/wiki/CEE/Newsletter/August-November_2023
Additionally, share the materials and resources that you used in the implementation of your project. (required)
For example:
- Training materials and guides
- Presentations and slides
- Work processes and plans
- Any other materials your team has created or adapted and can be shared with others
Most of the preparation work was done during the bi-weekly online meetings that we have, through emails and conversations. There were no slides and presentations. Matej, the leader, had a list of topics and questions that we prepared and then went through.
3. To what extent do you agree with the following statements regarding the work carried out with this Rapid Fund? You can choose “not applicable” if your work does not relate to these goals. Required. Select one option per question. (required)
| A. Bring in participants from underrepresented groups | Not applicable to your fund |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Not applicable to your fund |
| D. Develop content from underrepresented perspectives | Not applicable to your fund |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Strongly agree |
| G. Increased participants' feelings of belonging and connection to the movement | Strongly agree |
| F. Other (optional) |
Part 2: Learning edit
4. In your application, you outlined some learning questions. What did you learn from these learning questions when you implemented your project? How do you hope to use this learnings in the future? You can recall these learning questions below. (required)
You can recall these learning questions below: We hope to learn more about ourselves and use that knowledge to define our direction and goals into the future. Questions include: What has (not) worked in the past? What can work in the future? Should we change our governance model? What (other) ways of fundraising can we count on? What (types of) partnerships should we explore?
The learning goals were successful for the most part. We did learn more about ourselves, our capacities, goals and so on. These define the direction of the group into the future, our partnerships and projects. We talked quite a bit about a possible change in the governance model where we would change from the executive chair to a board (with a chair) and an executive director. This will get us in line with most of the movement organizations. Those present accepted this change in principle but we need to iron it out still. The previous model worked but the new model is required in order to grow further. We did not have as much opportunity to talk about the fundraising as we had hoped, we also realized it would be more productive to do specific research rather than speak about directions.
5. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative situations. What did you learn from those experiences? (required)
No, not really.
6. What is your plan to share your project learnings and results with other community members? If you have already done it, describe how. (required)
The core members of our small WMSK team were there at the meeting. With the others: we have a folder with the notes we took. Some stuff plans and results we shared in the bi-weekly calls and the other plans will be shared prior to the annual general meeting.
Part 3: Metrics edit
7. Wikimedia Metrics results. (required)
In your application, you set some Wikimedia targets in numbers (Wikimedia metrics). In this section, you will describe the achieved results and provide links to the tools used.
| Target | Results | Comments and tools used | |
|---|---|---|---|
| Number of participants | 7 | 6 | |
| Number of editors | 7 | 6 | We are all editors to some degree. |
| Number of organizers | 1 | 1 | 1 main organizer + 5 taking an active part |
| Wikimedia project | Target | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|
| Wikipedia | |||
| Wikimedia Commons | |||
| Wikidata | |||
| Wiktionary | |||
| Wikisource | |||
| Wikimedia Incubator | |||
| Translatewiki | |||
| MediaWiki | |||
| Wikiquote | |||
| Wikivoyage | |||
| Wikibooks | |||
| Wikiversity | |||
| Wikinews | |||
| Wikispecies | |||
| Wikifunctions or Abstract Wikipedia |
8. Other Metrics results.
In your proposal, you could also set Other Metrics targets. Please describe the achieved results and provide links to the tools used if you set Other Metrics in your application.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
9. Did you have any difficulties collecting data to measure your results? (required)
No
9.1. Please state what difficulties you had. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges? (required)
Part 4: Financial reporting edit
10. Please state the total amount spent in your local currency. (required)
761.96
11. Please state the total amount spent in US dollars. (required)
825.3
12. Report the funds spent in the currency of your fund. (required)
Provide the link to the financial report https://docs.google.com/spreadsheets/d/1FuZbnwfIzweobgsb3trlKYq-cBQ7wxaJes5wP0G63ys
12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)
The original grant was set to 675€. We did not account for food on location which turned out to cost 143.51€ so we asked to move 143.51€ from another grant. This was granted by the Foundation. However, there was a miscalculation (underreporting) in the transportation costs of 3.45€ (which is now included in the budget) as well as including the contingency of 60€ in the total spent. That means we underspent 56,55€.
13. Do you have any unspent funds from the Fund?
No
13.1. Please list the amount and currency you did not use and explain why.
N/A
13.2. What are you planning to do with the underspent funds?
N/A
13.3. Please provide details of hope to spend these funds.
N/A
14.1. Are you in compliance with the terms outlined in the fund agreement?
Yes Your response to the review feedback. 14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)
Thank you for your support.
Review notes edit
Review notes from Program Officer:
N/A
Applicant's response to the review feedback.
N/A