Grants:Programs/Wikimedia Community Fund/Rapid Fund/Introducing Wikipedia to Universal Wikimedia Fan Club (ID: 21988232)/Final Report
Report Status: Under review
Due date: 2023-01-24T00:00:00Z
Funding program: Rapid Fund, Wikimedia Community Fund
Report type: Final
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- Title of Proposal: Introducing Wikipedia to Universal Wikimedia Fan Club
- Username of Applicant: Seini.coe
- Name of Organization: N/A
- Amount awarded: 1543.6
- Amount spent: 1321.99 USD, 16600 GHS
Part 1 Understanding your work edit
1. Briefly describe how your proposed activities and strategies were implemented
This was the first-ever project embarked on by the Universal Wikimedia Fan Club and it was welcomed by a lot of enthusiasm and eagerness to contribute more to Wikimedia projects. The following activities were followed to realize our project goals and targets:
We dedicated a session to guide newbies who were without user accounts to create accounts for themselves, They were thrilled by the willingness of the Team members to guide them in carrying out the task.
Participants were taken through an overview of the Wikimedia Foundation and the projects that they embark on or support volunteers to contribute to. This session was impactful and participatory since the facilitator used the discussion method of facilitation.
Wikipedia and its sister projects were introduced to participants, emphasis was placed on Wikidata since this project was dedicated to creating and improving items on Wikidata. We had an exciting hands-on session which was led by an experienced Wikimedian.
Through the hands-on session participants created and improved Wikidata items on Senior High Schools in the Ashanti Region, Ghana.
Participants took advantage of the opportunity to ask questions for clarification, which resulted in successful outcomes of the project, as shown in the outreach dashboard.
Mentorship sessions were successfully implemented, resulting in increased collaboration and community engagement among the Wikimedians.
2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.
Meetup: This approach proved very effective since it created avenue for people with similar or the same interests to meet in-person and deliberated Wikimedia-related skills. It also allowed people to socialize and connect with one another.
Workshops/Trainings: This approach or strategy allowed new users to gain new knowledge and also rekindle what they already knew, that is, they refreshed their minds on what they already learned. Ideas were shared among colleagues during workshops and in this way, participants gained new knowledge and also socialized and got to know more about their co-wikimedians.
Editathon: It was very participatory and engaged participants more. Participants were enthused to work more as they saw their co-participants doing the same. Again, this approach allowed participants to communicate among themselves and finally addressed issues among themselves that related to the event.
3. Please use this space to upload media and other files that help tell your story and impact.
Field to type in URLs.
N/A
4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Strongly agree |
| E. Encourage the retention of editors | Strongly agree |
| F. Encourage the retention of organizers | Strongly agree |
5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
N/A
Part 2: Your main learning edit
6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
1.The project contributed tremendeously to Wikidata by the individuals working on tasks that were assign and leveraging on the readiness of the Team members to support.
- 2. Participnats thoughts about Wikipedia changed from their initial thoughts after they were taken through the over view of Wikipedia.
- 3. The observation was positive after participants were assigned to experienced Wikimedians to guide them on hands-on session. The participants were delighted and demonstrated vast skills acquired through the support of experienced Wikimedians.
- 4. The project contributed an appreciable amount of content on Wikimedia projects.
- 5. The participants being mentored after the project was very impactful as they continued practising after the project.
7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?
We had issues with internet connectivity and IP address blocks.
8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
We plan to devise more ways of improving on the positives of the learnings.
9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).
Here is an additional field to type in URLs.
Part 3: Metrics edit
10a. Open Metrics reporting
In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of events | Total number of events | 4 | 4 | We had an editathon and a series of 3 training sessions. | Outreach dashboard |
| Number of participants | Total number of participants that will take part in the project including new recruits. | 35 | 34 | We could meet the set target due to the absence of one person for reasons beyond his control. | Outreach dashboard |
| Number of new editors recruited | This represents the total number of editors that will be recruited. | 5 | 5 | People showed interest in taking part in the project and through that, we were recruit new editors to support our initiative. | Outreach dashboard. |
| Number of new recruits to create their user accounts. | We anticipate having new recruits attending the event hence user accounts will be created for them. | 5 | 5 | The newly recruited editors were guided to create user accounts for themselves. | Outreach dashboard. |
| Number of Wikidata items that will be craeted/improved | The total number of Wikidata items that will be created or improved at the end of the project. | 100 | 113 | Participants were enticed by the strategies and techniques we used in implementing the project and hence contributed more content outside the training sessions. | Outreach dashboard |
10b. Core Metrics reporting
In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Total number of volunteers who will take part in the project. This includes both existing and new recruits. | 35 | 34 | Participants who were selected presented themselves on time for the project the commence except one person. | Outreach dashboard |
| Number of editors | This includes both existing and new recruits | 35 | 34 | We were not able to meet the target due to the absence of one member who was selected but could not make it to the event. | Outreach dashboard |
| Number of organizers | This represents Team members who will be directly involved in implementing this project. | 5 | 5 | Team members were directly involved in organizing the event. | Outreach dashboard |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikidata | Total number of Wikidata items created or improved. | 100 | 113 | We surpassed the set target due to the hard work of the participants | Outreach dashboard |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.
No
12a. State what difficulties you had.
N/A
12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?
N/A
13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).
Here is an additional field to type in URLs.
Project outreach dashboard link:
Link to photos of the event:
https://commons.wikimedia.org/wiki/Category:Universal_Wikimedia_Fan_Club
14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.
Yes
14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.
The results were shared and discussed during our Team meeting and were also posted on our community's WhatsApp platform.
Part 4: Financial reporting and compliance edit
15. & 14a. Please state the total amount spent in your local currency.
16600 GHS
16. Please state the total amount spent in USD.
1321.99 USD
17. Please report the funds received and spending in the currency of your fund.
17a. Upload a financial report file.
17b. Please provide a link to your financial reporting document.
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
N/A
18. Do you have any unspent funds from the Fund?
No
18a. Please list the amount and currency you did not use and explain why.
N/A
18b. What are you planning to do with the underspent funds?
N/A
18c. Please provide details of hope to spend these funds.
N/A
19. Are you in compliance with the terms outlined in the fund agreement?
Yes
20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
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