Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Belgium Yearly grant 2024

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Applicant information edit

Organization name or Wikimedia Username for individuals. (required): Wikmedia Belgium v.z.w.

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required): Yes

Do you have a fiscal sponsor?: No

Fiscal organization name.: N/A

Main proposal edit

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): Wikimedia Belgium Yearly grant 2024

2. Do you want to apply for the multi-year funding or renewal process? (required): Yes, consider this as a renewal application for one year

2.1. For how many years of multi-year funding are you applying? (required): N/A

2.2. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2024-01-01

4. Proposed end date. (required): 2024-12-31

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://be.wikimedia.org/wiki/Annual_plan/2024

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://be.wikimedia.org/wiki/Strategic_plan/2024

7. Where will this proposal be implemented? (required): Belgium

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

We continue to collaborate and partnet with GLAM institutions like we have done in the past. We collaborate more on the base of Wikidata. Please find a Wikidata property we have implemented this month on behalf of a Flemisch archive: https://www.wikidata.org/wiki/Property:P12046.

Challenges are: attracting more young and female board members, attracting more young and female project managers, finding a freelance person that can sufficiently work independently.

We will continue to distribute the message that we have interesing voluneer work for people that are open to free knowledge.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	Yes
Other	Yes

Education

9.1.1. Select all your programs and activities for Education. (required): Wiki Club, Editing Wikipedia Training, Wikidata programs, Wikimedia Commons programs, Translation; Other programs and activities if any: N/A
9.1.2. Select all relevant audience groups for Education. (required): Primary school students, Secondary school students, Vocational, tertiary, or higher education, Teachers or professors, Senior citizens, Other groups; Other groups if any: Women and women organisations.

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required): Documenting or incubating languages on Wikimedia projects, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues, Other; Other programs and activities if any: Organise edit-a-thons in museums, libraries, and education. We use Pywikibot to automate updating Wikidata, Wikimedia Commons, SDC, and Wikipedia.

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities, Building organizer skills in women and diversity groups, Fomenting female leadership within the movement (either staff, members or boards), Sensitize and educate for gender perspective among Wikimedia projects stewards and editors; Other programs and activities if any: GLAM institutions often have female collaborators that have excellent skills in writing, but they lack the knowledge of Wikipedia editing techniques. Also we have special attention to document historical women, see our project https://nl.wikipedia.org/wiki/Wikipedia:Wikiproject/Erfgoed/Vlaanderen/Guido_Gezellearchief/Vrouwen_van_papier about the archive of Guido Gezelle, a famous 19th century Belgian poet, journalist, teacher, monastery director and priest. With other museums we perform industrial archeology, and the registry of streets and places in Wikidata.

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering microgrants and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.); Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required): 1Lib1Ref, Wiki Loves Monuments, Wikipedia Pages Wanting Photos, Other; Other programs and activities if any: Wiki Loves Heritage

Public policy advocacy

9.6. Describe your Public policy advocacy work and actions in detail. (required): We are member of Wikimedia Europe. We write letters to the ministry in case certain laws or regulation puts Wikipedia and its free knowledge in danger.

Other categories

(Wiki Loves) Heritage

10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required): https://docs.google.com/spreadsheets/d/1NQ1iBNdXcViRMGF51FxmVX29ejhJEIC5

11. Describe your team. (required)

Geert Van Pamel, Geertivp, Chair. Dominique Labar, LabDom, Board member. Norbert Matheuwezen, Norbert zeescouts, Board member. Previous board members have a function as Advisor to the Board.

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

Internal: WMDE Deutschland, collaboration with KBR for Wikidata, WMFR Wikimedia France, French language collaboration, WMNL Wikimedia Nederland, Dutch language collaboration.

External: Industriemuseum Gent, Jenevermuseum Hasselt, Fotomuseum Antwerpen, Koers museum Roeselare, Vlaamse gemeenschap, Waalse gemeenschap, Koning Boudwijnstichting, Universities.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt

Metrics edit

Wikimedia Metrics edit

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	400	https://docs.google.com/spreadsheets/d/18cKsbN5dOaxXutuVZP46CIIFKcwxS2fu
Number of all editors	250	https://docs.google.com/spreadsheets/d/18cKsbN5dOaxXutuVZP46CIIFKcwxS2fu
Number of new editors	150
Number of retained editors	50
Number of all organizers	5	https://docs.google.com/spreadsheets/d/18cKsbN5dOaxXutuVZP46CIIFKcwxS2fu
Number of new organizers	3

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	1000	10000
Wikimedia Commons
Wikidata
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

https://docs.google.com/spreadsheets/d/18cKsbN5dOaxXutuVZP46CIIFKcwxS2fu

Other Metrics edit

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): No


Other Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget edit

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): Yes

16.1. List other revenue sources. (required)

In 2022 we had 40 € of membership fees (active volunteers are excempted from paying a membership fee), and 617 € of gifts from the general public.

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): 657

17. Your local currency. (required): EUR

18. What is the total requested amount in your local currency? (required): 40000 EUR

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A EUR
Year 2	N/A EUR
Year 3	N/A EUR

Requested amount in USD: 42281 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

We originally planned to have a freelance for 1 day per week, 9 months per year, worth 10.000 € but we had to drop this proposal and have replaced this by an amount of only 2.000 € to appoint an ad hoc consultant to advice us how we can build a stronger organisation with a stronger and more diverse and younger board, including women, and project managers and activity organiser volunteers.

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

0.2 FTE for freelance work -> reduced to only an ad hoc consultant.

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): N/A

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contactor costs	2000 EUR
Operational costs	5250 EUR
Programmatic costs	5250 EUR

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1T2IqctLwBRm1237lFfnWyUqfAeDfq8wP (original; rejected) -> 40.000 €

https://docs.google.com/spreadsheets/d/1OGGkEnijTj_CmpnQ6vBNb1LNRxRULIeJ (final proposal) -> 20.000 €

Additional information edit

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

We regret that WMF has reduced our initial budget from 40.000 to 20.000 €. This cuts away the possibility to grow, basically only to allow us to continue the way we have functioned the previous years.

We reduced the freelance budget from 10.000 to 2.000 €. We dropped specific volunteer support (books, Museum pass, national travel, publications). We dropped the education and GLAM budget. We dropped renting meeting rooms. We reduced Board capacity building. We reduced partnerships. We reduced the Wikimedia Europe and WikiFranca membership contribution. We reduced the budget for “Writing for Wikipedia” book.

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback edit

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]