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Grants:Programs/Wikimedia Community Fund/General Support Fund/Wiki Loves Monuments 2023-24 International Coordination and Prizes/Final Report

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Wiki Loves Monuments International Organizing Team
Wiki Loves Monuments 2023-24 International Coordination and Prizes
01 July 2023 - 31 December 2024
Report ID: 11470
Report status: Accepted
Report due date: 30 January 2025
Grant ID: G-GS-2303-12502
Amount funded: 76254 EUR, 82106.5 USD
Amount spent: 56045.75 EUR
Final Learning Report for General Support Fund
Wikimedia Affiliate Report for Wikimedia Affiliates
Affiliate Health Criteria navigation for Wikimedia Affiliates

Part 1: Understanding your work

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Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.

If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.

If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.

1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)

For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.

This report covers 1,5 years of Wiki Loves Monuments international work. The photo competition is a yearly event in the movement, originating from a local initiative in 2010. 

The international team had 3 main priorities for the editions 2023 and 2024: 1) supporting the national contests, 2) curation of resources and 3) exploration of new ways to increase the support of gender equity. While the 2024 edition is still coming to a close, in general the team was able to work on all three of the prioritized actions.

2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)

In the past 18 months, we worked with Wikimedia Austria to include our grant and the reporting thereof into their multi-year request. With the alignment in application period of our grant, and the signing of the Memorandum of Understanding this process has been concluded. While this is a very practical solution, in the past years wlm-i has been experiencing a declining number of active volunteers on the team, and we’ll have to be aware not to lose the feeling of ‘ownership’ because of lack of engagement from the team, or out of fear of taking on the responsibility.

The team is aiming to come together again in Q2 of 2025, where the team dynamics and decision-making will be a topic to explore further.

In December 2024, after 3 years of waiting, the front-end of our jury tool Montage was updated to a new version. In the new multi-year grant for 2025-2027 we have funds to make further technical improvements, both in Montage and in other (new) applications. We will start conversations with our technical volunteers soon about the best approach, so we don’t lose the current momentum. 

We realized that while we like to improve our communications (both in terms of a more strategic approach, as a more inclusive one), we need professional support to create and carry out a solid communication strategy. We included this in our new grant request through WMAT and are aiming to start the application procedure for a paid professional in Q1 of 2025.

3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)

For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):

  • Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
  • Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
  • Describe how you engage with the contributing community that you serve and/or support (4.2).
  • Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).

WLM 2023 had a total of 45 participating countries, 217.888 new image uploads, and 4698 participants (of which 2753 created an account after the competitions’ starting date). WLM 2024 had a total of 56 participating countries, 240.193 new image uploads, and 4524 participants (of which 2539 created an account after the competitions’ starting date).

All numbers can be found through the WikiLoves stats tool: [1]. 


4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)


5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)

For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.

The WLM international team conducted surveys for participants and national organizers to collect their feedback.

In 2023, all survey respondents had organized Wiki Loves Monuments (WLM) before; in 2024, two-thirds of the respondents were new to their teams. Despite some turnover, there is a high retention rate, with 90% of 2023 organizers wanting to participate again, and 83% of 2024 organizers expressing a positive attitude. Organizing WLM helped attract new contributors, raise awareness about cultural heritage, and improve documentation on Wikimedia projects. Some organizers also reconnected with heritage institutions and hosted local events.

Press coverage of the event has been positive, with examples from Liguria, Italy, and Poland. A separate survey of finalists showed that while many had contributed to Wikimedia Commons before, others were newcomers. Their main motivation was to document and promote cultural heritage through their photography, with appreciation for their contributions being a significant reward.

6. During the fund period, did your efforts do any of the following? (required):

For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).

  • 6.1 Bring in participants from the following groups: indigenous groups , underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
  • 6.2 Develop content about the following underrepresented topics or groups of people: indigenous groups, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
  • 6.3 Support the retention of: Organizers, Partnerships

7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)

From previous survey we learned that people would appreciate having the information available in their own language. For this, we have started creating our information on Commons as translatable pages (however we did not yet have time to hire paid translators to support the work).

8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):

Volunteers from our communities, Partners proactive interest

Part 2: Metrics

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9. Wikimedia Metrics: Participants, editors, organizers.
Metrics name Target Result Comments and tools used
Number of all participants N/A
Number of all editors N/A
Number of new editors N/A
Number of retained editors N/A
Number of all organizers N/A
Number of new organizers N/A
10. Wikimedia Metrics: Contributions to Wikimedia Projects
Wikimedia project Target - Number of created pages Target - Number of improved pages Result - Number of created pages Result - Number of improved pages
Wikipedia
Wikimedia Commons
Wikidata
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions or Abstract Wikipedia

11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): Yes

11.1. Other Metrics.

In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.

Other Metrics name Metrics Description Target Result Tools and comments
Net promoter score satisfaction from organizers and participants: Net Promoter Score is one of the metrics that we use to calculate satisfaction rate. According to the 2019’s organizers’ survey (https://upload.wikimedia.org/wikipedia/commons/8/82/Wiki_Loves_Monuments_2019_Organizer_Survey_Report.pdf, page 29), the net promoter score for support received from the international team is -7 (the score is calculated as [promoter% - detractor%] * 100). Generally a score of 50 or above is considered good. For this iteration, our target would be to shift from a negative score to a positive score around 20-25. 20 80 survey
Number of countries participating Number of countries participating in total. 40 56 WLM index page https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments#Statistics
Returning countries after a pause Number of countries that did not participate in the last three years. 5 3 WLM index page https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments#Statistics
Participants in our evaluation surveys: Percentage of participants that participate in our evaluation surveys. 40 30

Part 3: Skill Development / Capacity Building

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12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)

For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):

  • Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
  • Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
  • Describe any training or skill development (as outlined in the question above) (3.1).
  • Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).

WLM 2023 and WLM 2024 were the second and third editions where we received professional support for mainly our project management and administration. Onboarding a new person to a project like WLM has always been a bit of a challenge. The initiative has historically always been volunteer-led, and has a history of organic growth and coordination. While not wanting to overstep, the professional is at the same time expected to meet internal and external expectations for reporting and progress. At the same time the small team would not have been able to do the things we would have done without this support, and we value the time and personal investment in our project. 

How the professional support can be used in the most effective way, will also be a topic for the teams’ in-person meeting in Q2 2025.

13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)

We have requested and received grant money in 2025-2027 for more paid technical and tooling development. We will be discussing a preliminary plan with our developers in Q1 2025. Also, we requested and received funds for professional communications support, to develop a sustainable communications plan.

14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.

For affiliates, also use this section (Question 14.) to address Affiliate Health Criteria 2.3 (Good governance & communication) and 3.3 (Universal Code of Conduct compliance).

  • Describe and link to any public-facing information on affiliate leadership, membership, elections, and/or decision-making processes (2.3).
  • Describe any activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).


Part 4: Financial reporting

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For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).

Budget overview
Description Planned / received budget for this category (EUR) Amount spent (EUR)
Personnel costs 35045
Operational costs 4870
Programmatic costs 16129
Total General Support Fund 76254 56045.75
Other revenue
Remaining funds from General Support Fund 20208

15. Please state the total amount spent from this fund in your local currency. (required)

56045.75 EUR

16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency.  (required)

  • Operational costs: 4870 EUR
  • Programmatic costs: 35045 EUR
  • Staff and contractor costs: 16129 EUR

17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No

  • 17.1. Provide the total amount received from other revenue sources in your local currency. (required): EUR
  • 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): EUR

18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)

  • Upload Documents, Templates, and Files.
  • Report funds received and spent, if template not used.

18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)

N/A

19. Do you have any unspent funds from this funding?: Yes

19.1. Please list the amount of unspent funds in your local currency. (required)
20208
19.2.  Explain why you did not use the amount. (required)
The underspending is mainly caused by the fact that paid translators have not been hired yet, and that not the full budget for communications as well as the amount reserved as a contingency have been used.
19.3. What are you planning to do with the underspent funds?
C. I am planning to send them back to the WMF
19.4. Please provide details of hope to spend these funds.
N/A

20. Final confirmations (required)

  • 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
Yes
  • 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
  • 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes

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