Grants:Programs/Wikimedia Community Fund/General Support Fund/WikiJournal 2024 (round 1)
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Applicant information
edit- Organization name or Wikimedia Username for individuals. (required)
- WikiJournal
- Do you have any approved General Support Fund requests? (required)
- Yes, I have already applied and received a General Support Fund
- You are applying as a(n). (required)
- Wikimedia Affiliate (chapter, thematic org., or user group)
- Are your group or organization legally registered in your country? (required)
- Yes
- Do you have a fiscal sponsor?
- No
- Fiscal organization name.
- N/A
Main proposal
edit- 1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required)
- WikiJournal 2024 (round 1)
- 2. Do you want to apply for the multi-year funding or renewal process? (required)
- No but we would like to apply for multi-year funding next time
- 2.1. For how many years of multi-year funding are you applying? (required)
- N/A
- 2.2. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)
N/A
- 3. Proposed start date. (required)
- 2024-01-01
- 4. Proposed end date. (required)
- 2024-12-31
- 5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required)
- Yes
- https://meta.wikimedia.org/wiki/Grants:Simple/Applications/WikiJournal_User_Group/2024/annual_plan
- 6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)
- Yes
- https://en.wikiversity.org/wiki/WikiJournal_User_Group/3-year_plan_(2021-2024)
- 7. Where will this proposal be implemented? (required)
- International (more than one country across continents or regions)
- Our Team is geographically diverse. Our founder is Swedish born currently living in the USA. Our Executive Director is currently based in Australia. The administrative assistant is based in the UK. Our technical editors are from Africa, Europe, Australia, and North America. Our Board Members span 5 continents. Additionally, our editors are from locations including: Sweden, Ireland, USA, Australia, Belgium, India, UK, Egypt, Australia, Brazil, USA, Germany, South Africa, Canada, Italy, France, Switzerland, and Korea. The authors that have continued are from a variety of countries including: Finland, Canada, UK, India, Nigeria, Australia, Belgium, Ireland, Sweden, USA, Saudi Arabia, South Africa, Germany, Singapore, Israel, Czechia, Nepal, Netherlands, Russia, and China.
- 8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)
The main program of the user group is the publication of a set of open-access, peer-reviewed academic journals with no publishing costs to authors. This approach supports the main objectives of the user group in bridging the Wikimedia-academia divide, and in providing a fully fee-free non-paywalled way to share quality assured knowledge (including original research).
The strategies involve several threads. Firstly, continued outreach to new subject matter experts, as the model involves non-wikimedian authors and peer reviewers who often only contribute for a very short period to a single article, but that contribution is a large size and uniquely high quality – and consequently what in other projects would be considered high turnover in this cohort is incorporated into the strategy. Supporting this is the ongoing development and improvement of the platform, technologies, processes, and norms for how to run academic journals on-wiki.
A key challenge is the constant, highly tailored outreach is needed to potential contributors. Those in an author role need the value proposition of contributing articulated in the context of their particular field of expertise. Those in the peer reviewer role need to be extremely closely matched . Thee strategy builds on the user group’s experience in managing these 1:1 tailored contact activities and broader outreach. In particular, it looks to continue reaching new communities of subject matter experts as potential authors, identifying and attracting the most relevant specific peer reviewers for submitted articles, and improving the experience of these cohorts once engaged (e.g. by improving our handling of the time-critical administrative steps inherent to academic publishing).
- 9. What categories are your main programs and related activities under? Please select all that apply. (required)
| Category | Yes/No |
|---|---|
| Education | Yes |
| Culture, heritage or GLAM | No |
| Gender and diversity | No |
| Community support and engagement | No |
| Participation in campaigns and contests | No |
| Public policy advocacy | No |
| Other | No |
Education
- 9.1.1. Select all your programs and activities for Education. (required)
- Editing Wikipedia Training, Research, Wikimedia Commons programs, Other activities
- Other programs and activities if any: WikiJournals Provides a medium for academic publishing.
- 9.1.2. Select all relevant audience groups for Education. (required)
- Vocational, tertiary, or higher education, Teachers or professors, Other groups
- Other groups if any: All people interested in peer reviewed and original research
- 10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)
- Link Uploaded
- 11. Describe your team. (required)
The staff roles that involve pay are described at https://meta.wikimedia.org/wiki/Grants:Programs/Wikimedia_Community_Fund/WikiJournal_2023/staffing_plan
These positions are not employees, but rather contractors since all are part time, casual, or as a small stipend. The positions are currently filled by:
Executive Director = Thomas Shafee Administrative Assistant = Ellen Sussman Project Coordinators = Andrew Leung & Roger Watson (third potential position currently vacant) Technical Editors = Peter Nkashi Agan, Crystal Au, Natalie Charamut, Emma Chiu, Michelle Fong, Jenna Harmon, Cody Naccarato, Logan Smith, Stephnie Watson, Andrew Neil & Katrina Alcorn The main members of the team are the joint editorial boards and ‘associate editors’ of the journals. They are listed and described at https://en.wikiversity.org/wiki/WikiJournal_User_Group/Editors.
These are the on-going members engaged in the role of coordinating the activities of the usergroup, in particular the liaison with non-wikimedian contributors (potential and current authors, potential and current peer reviewers.
- 12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)
We will be working more closely with WikiEdu and several thematic affiliates (especially Wiki Project Med, Wikipedia & Education User Group and Wikimedians in Residence Exchange Network User Group) as well as geographical user groups and chapters (initially English-speaking countries) as outreach avenues to reach additional potential academic contributors. We will also be working with Wiki Project Med on exploring the potential for hosting outside of wikiversity whilst the proposal for a sister project platform continues to be processed by the wmf and board of trustees.
Significant external partners include the publishing group PLOS, who we have assisted in migrating their content from a custom wiki over to the same space that our user group uses within wikiversity, which benefits both parties for. In addition to that back-catalogue, they are interested in exploring potential future publication formats (specifically ‘living review articles’) that take advantage of features of on-wiki publishing.
- 13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required)
- Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Coordinate Across Stakeholders, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt
Metrics
editWikimedia Metrics
edit- 14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)
- 14.1. Number of participants, editors, and organizers.
All metrics provided are optional, please fill them out if they are aligned with your programs and activities.
| Metrics name | Target | Description |
|---|---|---|
| Number of all participants | 150 | We have more than 150 participants . Our main participants are authors and reviewers, however, we have a large (not documented) number of individuals that are participating via outreach and training as potential authors and peer reviewers. |
| Number of all editors | N/A | N/A |
| Number of new editors | N/A | |
| Number of retained editors | N/A | |
| Number of all organizers | 90 | Our organisers include all WikiJournal Boards (majority of organisers), executive director (1), project coordinators (3), administrative assistant (1), and the technical editors (11). |
| Number of new organizers | N/A |
- 14.2. Number of new content contributions to Wikimedia projects. (recommended)
| Wikimedia project | Created | Edited or improved |
|---|---|---|
| Wikipedia | ||
| Wikimedia Commons | ||
| Wikidata | ||
| Wiktionary | ||
| Wikisource | ||
| Wikimedia Incubator | ||
| Translatewiki | ||
| MediaWiki | ||
| Wikiquote | ||
| Wikivoyage | ||
| Wikibooks | ||
| Wikiversity | ||
| Wikinews | ||
| Wikispecies | ||
| Wikifunctions / Abstract Wikipedia |
- Description for Wikimedia projects contributions metrics. (optional)
Other Metrics
edit- 15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required)
- No
| Other Metrics | Description | Target |
|---|---|---|
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
Budget
edit- 16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required)
- No
- 16.1. List other revenue sources. (required)
N/A
- 16.2. Approximately how much revenue will you have from other sources in your local currency? (required)
- N/A
- 17. Your local currency. (required)
- USD
- 18. What is the total requested amount in your local currency? (required)
- 219920 USD
| Year | Amount (local currency) |
|---|---|
| Year 1 | N/A USD |
| Year 2 | N/A USD |
| Year 3 | N/A USD |
- 19. Does this proposal include compensation for staff or contractors? (required)
- Yes
- 19.1. How many paid staff members do you plan to have? (required)
Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.
- The General Support fund will be used to pay our contractors. Currently all individuals that work with WikiJournals are independent contractors. The Executive Director and Administrative assistant are independent contractors but work consistently 4 hours per week. We also have 11 Technical editors that have variable hours depending on the demand of the journal. We also have 3 Project coordinators.
- 19.2. How many FTEs (full-time equivalents) in total? (required)
Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.
- The General Support Fund will cover 1.35 (or 2.35) FTEs
CEO = 0.1 FTE Administrative Assistant = 0.1 FTE Project Coordinators = .15 FTE (distributed amongst 3) Technical Editors = 1(or 2) FTE (distributed amongst 11 - depending on demand)
- 19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees)
- N/A
- 20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).
| Budget category | Amount in local currency |
|---|---|
| Staff and contractor costs | 117005 USD |
| Operational costs | 61919 USD |
| Programmatic costs | 40996 USD |
- 21. Please upload your budget for this proposal or indicate the link to it. (required)
Additional information
edit- 22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)
WikiJournals is still in the process of becoming of Sister Project. We understand that this is outside the scope of the grant committee but it may help to understand the future of WikiJournals emphasising the continual pursuit of growth and forward development. https://en.wikiversity.org/wiki/WikiJournal_User_Group/Applications/WMF_Sister_Project
By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.
We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
- Yes
Feedback
edit- Please add any feedback to the grant discussion page only. Any feedback added here will be removed.