Grants:Programs/Wikimedia Community Fund/General Support Fund/PhilWiki Community Annual Plan 2024

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Applicant information

Organization name or Wikimedia Username for individuals. (required): Philippine Wikimedia Community Inc.

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required): Yes

Do you have a fiscal sponsor?: Yes

Fiscal organization name.: Kiwix

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): PhilWiki Community Annual Plan 2024

2. Do you want to apply for the multi-year funding or renewal process? (required): No but we would like to apply for renewal next time

2.1. For how many years of multi-year funding are you applying? (required): N/A

2.2. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2024-07-01

4. Proposed end date. (required): 2025-06-30

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://meta.wikimedia.org/wiki/PhilWiki_Community/Annual_Plan_2024-2025

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://meta.wikimedia.org/wiki/PhilWiki_Community/Annual_Plan_2024-2025

7. Where will this proposal be implemented? (required): Philippines

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Since last year, our Annual Plan is consistent with the strategic direction of Movement Strategy, centering on the goals of knowledge equity and knowledge as a service. Our strategy is simplified into 5Ps or Promotion - Participation - Partnership - Pursuit of Purpose.

Our Community's goals for 2024-2025 are:

Promotion - by raising the awareness of Wikimedia projects in the country as a platform that serves open knowledge, we will be able to promote Wikimedia projects and encourage different stakeholders to be part of the movement. Under the Advocacy Program, and Wiki Education Philippines program, the User Group has initiated sustainable, creative, and innovative projects which enabled us to spur the interest and promote the Wikimedia projects both online and offline, among academics and non-academics. On 13 December 2023, we relaunched our education program encompassing the different initiatives of the User Group under Wiki Education Philippines. Currently, we are supporting 4 Wiki Clubs namely: CBSUA Wiki Society, CBSUA Wiki Club, CNHS Wiki Club, and Wiki Club Minalabac.

The Wiki Education Philippines program deals with the promotion of open educational resources within and thru academic institutions. It promotes the utilization of Wikimedia in lessons thru trainings and WikiTutorial to engage both teachers and students as participants in utilizing the contents on Wikimedia and in participating in Wiki-related activities. The organization also conducts advocacy activities in collaboration with civic organizations and academic institutions to promote Wikimedia projects and encourage its constituents to be part of the movement. The Advocacy Committee creates and supports activities related to the promotion of building a free knowledge on the local heritage, culture and the arts.

Participation - by increasing the engagement of participants from all sectors of the society, we will be able to foster diverse participation to address the gender and knowledge gaps. Under our Diversity, and Outreach programs, the User Group has maintained a gender diverse community, engaged a diverse participation in its activities. Since 2019, the community has organized the WikiGap Campaign in the Philippines to close the gender gap and other diversity gaps on Wikipedia which led to the formation of Wiki Women Filipinas community. Last year, we organized a forum on Preservation of old publications through Bikol Wikisource, and a 3-day national conference with the theme Preserving Our Heritage: Safeguarding Digital Assets Through Wikimedia. This conference brought together participants from different Wiki Loves photography contests from various parts of the country, photography enthusiasts and heritage advocates with the aim to strengthen collaboration.

We also conduct activities to reach more people both online and offline thru collaboration with groups, organizations and institutions. The "Wiki Loves" photography contests have proven to have a considerable impact on our Wikimedia activities. Offline activities such as photography walks have engaged new contributors and volunteers. Aside from Wiknics and several photo walks, edit-a-thons have been organized to engage more participants and utilize the images gathered in Wiki Loves photography contests.

Partnership - by creating opportunities through collaborations with public and private organizations, we will be able to benefit from resource sharing as well as have sustainable programs. PH-WC launched the GLAM Philippines program in September 2023. The organization also aims to engage with libraries, museums, among others as GLAM institutions provide the foundation for our verifiable information such as original books and manuscripts. Recently, it held its activities at the National Museum of Anthropology, National Museum of Natural History, National Museum of Fine Arts, Museo ni Jesse M. Robredo, Universidad de Santa Isabel Museum, Museo del Seminario Conciliar de Nueva Caceres (Holy Rosary Minor Seminary Museum) and the University of Nueva Caceres Museum.

Also through the Outreach program, various activities are being conducted to reach more people both online and offline which can be done through collaboration with groups, organizations and institutions. In the past, the User Group has collaborated with Kintab Artist Group, Nueva Caceres Heritage Movement and Sumaro Bikolnon cultural organizations in the promotion of local heritage and the arts. Partnership with these organization means more collaborations toward the promotion of accessible information. The Outreach Committee is also responsible in creating projects and programs to engage new contributors in online and offline activities.

Pursuit of Purpose - thru practice and demonstration of our values and by pursuing our mission for the humanity, we will be able to develop and strengthen the members' skills and abilities, and our organization's processes and resources that it needs to sustain, adapt, and grow. The community has initiated projects thru self-funding and volunteerism as it envisions itself to be a free, open and vibrant organization. It aims to achieve its goals thru sustainable, creative and innovative projects and partnerships. To date, PhilWiki Community has eighty-three (83) volunteers.

In August 2023 at the Bikol WikiConference, all (5) officers and a number of members participated as part of the organizing team and as presenters. Two current board members and two past officers represented PhilWiki Community at Wikimania 2023 and Wikimedia ESEAP Strategy Summit 2023 held in Singapore. One of the highlights of its participation in the ESEAP Affiliates meeting with Maki Katsuno-Hayashikawa, the director and representative of UNESCO Multisectoral Regional Office in Jakarta to Brunei Darussalam, Indonesia, Malaysia, the Philippines and Timor Leste. In October 2023, PH-WC president Maffeth Opiana attended the WikiWomenCamp 2023 in New Delhi, India. The conference with the theme "Map Up, Rise Up" brought together individuals who identify themselves as women from different countries of the Wikimedia movement. Maffeth served as part of the communications team composed of Wikimedians of different backgrounds. In December 2023, the User Group in collaboration with Commons Photographer User Group organized the 3-day WikiCommons PH Conference 2023, a national conference of contributors on Wikimedia Commons, held at Avenue Plaza Hotel, Magsaysay Avenue in Naga City, Bicol. Recently, PhilWiki Community signed a memorandum of understanding with the Bikol Wikipedia Community and the Nueva Caceres Heritage Movement for its upcoming collaboration on GLAM and Bikol Wikisource projects for 2024.

Over-all, our challenge is maintaining an organization that fosters camaraderie, loyalty, integrity, and mutual respect, as well as keeping the high spirit of volunteering and collaboration. We dream that our community be more productive and effective in its strategies to achieve its targets.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	Yes
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required): Wiki Club, Wiki Camp, Editing Wikipedia Training, Translation, Wikimedia Commons programs, Other Wikimedia project programs; Other programs and activities if any: N/A
9.1.2. Select all relevant audience groups for Education. (required): Primary school students, Secondary school students, Vocational, tertiary, or higher education, Teachers or professors, Other groups; Other groups if any: youth, seniors, differently-abled individuals

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required): Documenting or incubating languages on Wikimedia projects, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues; Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities, Building organizer skills in women and diversity groups, Fomenting female leadership within the movement (either staff, members or boards), Sensitize and educate for gender perspective among Wikimedia projects stewards and editors; Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering microgrants and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.); Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required): Feminism and Folklore, Wikipedia Asian Month, Wiki Loves Earth, Wiki Loves Folklore, Wiki Loves Monuments, Wiki Loves Women, WikiGap, Wikipedia Pages Wanting Photos, Wikipedia Birthday or Anniversary; Other programs and activities if any: N/A

Public policy advocacy

9.6.1. What specific laws, or legislative topics, are you targeting with your advocacy plans? Please be as specific as possible. (required)

Multilingual Policy in Education

9.6.2. What are the main methods and tactics via which you plan to advocate for this public policy change? Please be as specific as possible. (required)

Advocacy and Campaigns

9.6.3. Approximately, how much of the requested budget will you dedicate to public policy advocacy (local currency)?: 100000
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required): https://docs.google.com/spreadsheets/d/19xIz8EGn7iKYP5vKk3EUkw_zVcI_CcG9/edit?usp=sharing&ouid=113361893773271037389&rtpof=true&sd=true

11. Describe your team. (required)

Lead: Maffeth Opiana-Sto. Tomas (User:Maffeth.opiana) She is an incorporator and the current board president of the user group. She has been the project lead of Wiki Loves Earth Philippines since 2018. She is also among the members who lead the Wiki Gap Campaign Philippines, Wiki Loves Folklore Philippines, and Wiki Loves Fashion Philippines. She is the first Filipino woman to complete the 100 Wiki Days Challenge. As a volunteer since 2014, she has been a contributor, facilitator, participant, and organizer in different campaigns and outreach activities.

Co-lead: Marife Altabano (User:Marife.altabano) She is the current board treasurer of the user group. She also serves as the chair of education committee which runs the Wiki Education Philippines program. A senior high school teacher, she volunteers in organizing activities that involves teachers and students. Recently, she spearheaded a seminar-workshop attended by around 30 students which led to the formation of CNHS Wiki Club, an extra-curricular organization. She has been part of the movement as a volunteer since 2020.

Team members:

Ian Kenneth L. Orasa - He is the board chair of the user group and also the chair of advocacy committee. He previously served as public information officer from 2021-2022. He supports in networking with cultural organizations and academic institutions fostering collaborations. In 2018, he spearheaded a partnership with an organization of architecture students for the photography walk held during the Wiki Loves Monuments Philippines.
User:Daragang Nagueña - She is the current board secretary of the user group and is also the chair of diversity committee. Her first participation in the Wikimedia movement was in 2020 during the WikiGap Campaign. Since then, she has actively participated and organized various activities that foster inclusiveness. Recently, she organized the WikiWomen Filipinas, a network of women formed during the culmination of WikiWomen Meet-up event which she organized in December 2023 in support of Wikimedia movement’s advocacy to promote inclusivity and improve the representation of women across Wikimedia projects. The group includes youth and women sectoral leaders, teachers, young professionals, and mothers including grandmothers.
User:ShiminUfesoj - He is the current auditor of the user group. He is an active contributor on Bikol Wikipedia and is the youngest admin on the project. A prolific contributor since 2018, he was a beneficiary of a laptop from the Hardware Donation Program.
User:Kabu Sawsaw - He is a board member of the user group and is the current chair of GLAM committee which runs the GLAM Philippines program. Ever since he participated in Wiki Gap Campaign in 2020, he has been involved in community outreach activities. A senior high school teacher, he has organized a Wiki Loves Art mural painting activity in his school, distributed over 200 localized Reading Wikipedia in the Classroom booklets, and participated in photography walks. He support the activities of the user group as a facilitator and as a resource speaker.
User:LeahLhey - She is a former board secretary of the user group and a former chair of education committee. A university instructor at Central Bicol State University of Agriculture, she was a participant at the WikiTutorial conducted in 2018-2019. Ever since, she has been involved in community outreach activities including the Wiki Loves Art mural painting activity, WPWP, meet-ups and editing activities. She is among the first female board members of the User Group.
User:Ranieljosecastaneda - He has been an active contributor on Wikimedia Commons since 2018. An award-winning photographer both in the national and international level, he won the Wiki Loves Fashion Philippines in 2021 and 2022, and Wiki Loves Earth Philippines in 2021. He recently joined the user group and participated at the WikiCommons PH Conference 2023 wherein he gave a presentation on bird photography. He supports the activities of the user group as a resource speaker and part of the documentation committee.
User:Alvin Casitas - He is an award-winning photographer and a newbie contributor on Wikimedia Commons. He won the Wiki Loves Monuments Philippines in 2022. He recently joined user group and participated at WikiCommons PH Conference 2023. He supports the activities of the user group as a facilitator and part of the documentation committee.
User:Jessartcam is an award-winning photographer and a newbie contributor on Wikimedia Commons. He won the Wiki Loves Food Philippines 2022. He recently joined the user group and participated at the WikiCommons PH Conference 2023 wherein he gave a presentation on landscape photography. He supports the activities of the user group as a resource speaker and part of the documentation committee.

Staff:

Judith Arendaing serves as the Program Manager (contractor) who supports the project leads to successfully deliver projects on time and within budget. She supports in planning, arranging schedule, facilitating, and in mobilizing resources and volunteers.
Jessa Arca serves as the Office Admin (contractor) who supports the operations of the organization by maintaining office systems and supervising staff and volunteers. She also supports in facilitating the activities as part of the secretariat and documentation committee.

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

The user group has signed a memorandum of understanding with the City of Naga, the Bikol Wikipedia Community, and the Nueva Caceres Heritage Movement formalizing its partnership in conducting activities promoting the creation and utilization of free resources, as well as in organizing the activities on GLAM and Bikol Wikisource projects for 2024. The main office of the user group is situated at the Raul S. Roco Library, a city public library which served as venue of several activities including the Bikol WikiConference 2023 in which the user group is one of the organizers. The Bikol Wikipedia Community and PhilWiki Community recognized Nueva Caceres Heritage Movement as one of its partner institutions during the culminating activity of the 15th Bikol Wikipedia anniversary celebration. Our partnerships with these organizations have been vital in the promotion of local knowledge, cultural heritage and history thru Wikimedia platforms.

PhilWiki Community has also signed an activity agreement with the Central Bicol State University of Agriculture-Calabanga in support of their activities towards the establishment of the university's CBSUA Wiki Education program. The roots of the partnership can be traced back to 2012, with conferences and training sessions involving CBSUA faculty and students beginning in 2017. CBSUA Wiki Education, a joint program of the International Relations Office of CBSUA-Calabanga and the PhilWiki Community and Bikol Wikipedia Community, marks a significant milestone as the first university-based Wiki community in the Philippines.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Provide for Safety and Inclusion, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	300	attendees, volunteers and participants
Number of all editors	150	registered editors involved in activities
Number of new editors	100
Number of retained editors	50
Number of all organizers	30	project leads, team members, and volunteers
Number of new organizers	15	project leads, team members, and volunteers

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	500	1000
Wikimedia Commons	1500	50
Wikidata
Wiktionary	50	50
Wikisource	200	100
Wikimedia Incubator	200	100
Translatewiki
MediaWiki
Wikiquote	50	50
Wikivoyage
Wikibooks	20	20
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): Yes


Other Metrics	Description	Target
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	partner academic and GLAM institutions, private and non-government organizations, government agencies	10
Number of members to attend in national and international conferences	delegates representing the organization in national, regional, thematic and international Wikimedia conferences	5
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): Yes

16.1. List other revenue sources. (required)

Membership fees Annual dues Membership contributions

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): 12000

17. Your local currency. (required): PHP

18. What is the total requested amount in your local currency? (required): 3109200 PHP

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A PHP
Year 2	N/A PHP
Year 3	N/A PHP

Requested amount in USD: 57053.82 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

1 Programs Manager (6-month contract; renewable)

1 Office Administrator (6-month contract; renewable) 1 Liaison Officer (6-month contract; renewable)

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

none

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): On our current grant, we have an Office Administrator and Project Officer. In this new proposal, we would like to have :

1 Programs Manager (6-month contract; renewable)
1 Office Administrator (6-month contract; renewable)
1 Liaison Officer (6-month contract; renewable)

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contractor costs	420000 PHP
Operational costs	396000 PHP
Programmatic costs	2293200 PHP

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/19YguVNfakoDo8KO4XgnSSrvwv0z74sM8/edit?usp=sharing&ouid=113361893773271037389&rtpof=true&sd=true

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]