Grants:Programs/Wikimedia Community Fund/Empowering Italian GLAMs/Final Report

Report Status: Draft

Due date: 01 March 2024

Funding program: Wikimedia Community Fund

Report type: Final

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General information

This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results. See the midpoint report if you want to review the midpoint results.

Name of Organization: Wikimedia Italia
Title of Proposal: Empowering Italian GLAMs
Objectives of Proposal: The project is structured into three workpackages, designed to implement the strategy with a series of activities: Workpackage 1 - Reaching 3000 museums; Workpackage 2 - Triggering 500 museums; Workpackage 3 - Focusing on 5 museums. Among the main activities implemented by the project there are improving Wikidata, producing a survey and form, producing an awareness campaign designed to reach 3000 institutions, engaging 500 institutions, focusing on 5 case studies, uploading and monitoring content, documenting and evaluating the activities and disseminating the results.

(Please refer to the attachment "Activities" for a detailed presentation of the activities, their link to the strategy and their expected outcome; the table is also available on https://meta.wikimedia.org/wiki/Empowering_Italian_GLAMs. Please refer to the budget for the detailed list of activities and who will implement them and with how many working days).

Part 1 Understanding your work

1. Briefly describe how your proposed activities and strategies were implemented. Were there changes made to your proposed activities that are important to highlight?

2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these.

3. Would you say that your project had any innovations - things that you did very differently? If so, please describe them.

4. Please describe how different communities participated and were informed about your work. Provide any useful links that illustrate community engagement.

5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.

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6. To what extent do you agree with the following statements about your efforts? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups
B. Create a more inclusive and connected culture in our community
C. Develop content about underrepresented topics/groups
D. Develop content from underrepresented perspectives
E. Encourage the retention of editors
F. Encourage the retention of organizers
G. Increased participants' feelings of belonging and connection to the movement.

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups? What did you find were effective strategies for doing so? What were some of your main challenges?

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Part 2: Your main learning

8. In your application, you outlined your learning priorities for this fund. What are you learning about these areas during this period?

9. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative (challenging/difficult) situations. What did you learn from those experiences?

10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

11. If you were sitting with a friend to tell them one fascinating thing about your work during this fund, what would it be (think of inspiring moments, tough challenges, interesting anecdotes, or anything that feels important to you)?

12. Please share resources that would be useful to share with other Wikimedian organisations so that they can learn from your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others.

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Part 3: Metrics

13a. In your application, you outlined some core metrics and targets that you would like to measure and the targets for each metric. In the following table please highlight the metrics that you measured and describe the qualitative or quantitative results. You can also provide any comments or analysis regarding these results, such as a more detailed description of qualitative results, or explanations if certain metrics or targets were not met or had to be changed. Please also mention what tools and methodologies were used to measure each metric. If relevant you can link to the results of measurements using tools such as dashboards, as well as tools that you have designed such as surveys, interviews, focus groups, case studies, etc.

Core Metrics Summary
Core metrics	Description	Target
Number of participants	Number of people involved indirectly in the Wikimedia projects, by producing content with open licenses and tools. We measure their involvement through our form and survey	600
Number of editors	Please note that the project triggers indirect contribution to the Wikimedia projects (see above). We envision the participation of 15 volunteers.	15
Number of organizers	Please refer to the project team. We also plan to involve other 15 volunteers (not counted in this target).	11

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target	Results	Comments	Methodology
Wikidata	Curated item on Wikidata for all Italian museums and heritage institution with upload of statistical and research data related to the collections, the propriety, the digitalisation process, open access policy... We can monitor the list of curated item with a code but Wikidata doesn't allows us to report details on changes (this is real obstacle for producing relevant metrics)	3000	N/A	N/A	N/A
Wikimedia Commons	Images provided by the institutions involved and uploaded on Wikimedia Commons	12000	N/A	N/A	N/A
Wikipedia	We expect articles on Wikipedia in Italian to be improved with data, content and images produced by the projects. We monitor this data. We expect that 20% of the articles related to institutions involved in the project will be improved.	100	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A
N/A	N/A	N/A	N/A	N/A	N/A

13b. In your application, you outlined some core metrics and targets that you would like to measure and the targets for each metric. In the following table please highlight the metrics that you measured and describe the qualitative or quantitative results. You can also provide any comments or analysis regarding these results, such as a more detailed description of qualitative results, or explanations if certain metrics or targets were not met or had to be changed. Please also mention what tools and methodologies were used to measure each metric. If relevant you can link to the results of measurements using tools such as dashboards, as well as tools that you have designed such as surveys, interviews, focus groups, case studies, etc.

Additional Metrics
Additional Metrics	Description	Target	Results	Comments	Methodology
Number of editors that continue to participate/retained after activities	N/A	N/A	N/A	N/A	N/A
Number of organizers that continue to participate/retained after activities	Number of institutions that publish an open license on their website or an open access policy	100	N/A	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	N/A	N/A	N/A	N/A	N/A
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A	N/A	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A	N/A	N/A	N/A
Number of people reached through social media publications	N/A	N/A	N/A	N/A	N/A
Number of activities developed	N/A	N/A	N/A	N/A	N/A
Number of volunteer hours	Volunteer work of the project coordinator (lead) for 328 hours and 15 volunteers for an estimate of 5 days each for a total of 600 hours	900	N/A	N/A	N/A
N/A	Number of institutions monitored on Wikidata and contacted to involve them in a Wikipedia communication campaign to collect open content for Wikipedia and the Wikimedia projects	3000	N/A	N/A	N/A
N/A	Number of institutions which reply to us with a positive or negative answer. We collect also attitudes, motivations and needs	900	N/A	N/A	N/A
N/A	Number of institutions which provides us with content	500	N/A	N/A	N/A
N/A	Number of people contacted working with institutions	1000	N/A	N/A	N/A
N/A	Number of people involved indirectly in the Wikimedia projects, by producing content with open licenses and tools	600	N/A	N/A	N/A

14. Were there any metrics in your proposal that you could not collect or that you had to change?

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14a. State what difficulties you had or why you felt it was best to change them.

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15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations of how to address them in the future.

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16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).

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N/A

Part 4: Organizational capacities & partnerships

17. For the following aspects of organizational capacity, in which aspects have you grown over the fund period? For which aspects do you require support?

Organizational capacity dimension
A. Financial capacity and management
B. Conflict management or transformation
C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values)
D. Partnership building
E. Strategic planning
F. Program design, implementation, and management
G. Scoping and testing new approaches, innovation
H. Recruiting new contributors (volunteer)
I. Support and growth path for different types of contributors (volunteers)
J. Governance
K. Communications, marketing, and social media
L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability
M. On-wiki technical skills
N. Accessing and using data
O. Evaluating and learning from our work
P. Communicating and sharing what we learn with our peers and other stakeholders
N/A
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17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.

17b Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.

18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support? Were there any training/tools/capacity-building resources that were important to help you grow?

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19. We are interested in learning more about your partnerships with other institutions. To what extent do you agree with the following statements? These can relate to new partnerships that resulted from this fund period or the further development of existing partnerships.

Over the fund period...
A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame)
B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups
C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups

19a. Which of the following factors most helped you to build partnerships?

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19b. Which of the following factors hindered your ability to build partnerships?

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20. Is there anything else you would like to share about your efforts to build partnerships with other institutions and groups?

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Part 5: Sense of belonging and collaboration

21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement? Feel free to include an example if desired.

22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?

23. If you would like to, please share why it has changed in this way.

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24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?

25. If you would like to, please share why it has changed in this way.

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26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.

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Supporting Peer Learning and Collaboration

We are interested in better supporting peer learning and collaboration in the movement.

27. Have you shared these results with Wikimedia affiliates or community members? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.

27a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.

28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?

29. How does your organization currently share mutual learning with other grantees? How did these relationships form and why? (e.g., whether there were common interests)?

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Part 6: Financial reporting and compliance

30. Please state the total amount spent in your local currency.

31. Local currency type

32. Please report the funds received and spending in the currency of your fund.

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Report funds received and spent, if template not used.

33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

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34. Do you have any unspent funds from the Fund?

34a. Please list the amount and currency you did not use and explain why.

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34b. What are you planning to do with the underspent funds?

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34c. Please provide details of hope to spend these funds.

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35. Are you in compliance with the terms outlined in the fund agreement?

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.