Grants:Programs/Wikimedia Community Fund/AvoinGLAM 2023/Final Report
Report Status: Accepted
Due date: 2024-01-31T00:00:00Z
Funding program: Wikimedia Community Fund
Report type: Final
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General information edit
This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.
- Name of Organization: AvoinGLAM
- Title of Proposal: AvoinGLAM 2023
- Amount awarded: 52957 USD, 50000 EUR
- Amount spent: 49732.2 EUR
Part 1 Understanding your work edit
1. Briefly describe how your proposed activities and strategies were implemented.
AvoinGLAM started off in 2023 in a challenging situation. The resolution of the funding committee designated the funding only to Wiki Loves Living Heritage, although we do not think such a restriction should be possible for community funds. As there was no program officer for Northern Europe for the first months of 2023, we had no way of processing this contradictory situation.
We presented revised plans and budget to the interim program officer. We are reporting activities that are a combination of the revised plan and the grant committee’s resolution. We allocated funding also to the Wikidocumentaries project but we needed to reduce the community activities that we had planned.
The program in AvoinGLAM was built around these main components. Wiki Loves Living Heritage & related dissemination Wikidocumentaries & Google Summer of Code mentorship Community participation in the GLAM Wiki 2023 Conference Governance overhaul and the practices of working with Open Knowledge Finland
We sought additional funding to run Wiki Loves Living Heritage in collaboration with the European Network of UNESCO Focal Points for ICH. The project was funded additionally by a number of UNESCO Intangible Cultural Heritage focal points from around the world and the European Heritage Days Network with a total sum of 27 000 euros, part of which was paid directly to the team members. This allowed us to work full-time on Wiki Loves Living Heritage and conduct some activities from our original proposal.
2. Were there any strategies or approaches that you felt were effective in achieving your goals?
Empowering local partnerships
The international, multilateral work has been a very rewarding experience. The Wiki Loves Living Heritage project set out to introduce Wikimedia affiliates to the respective UNESCO ICH focal points in the countries. This allowed them to create or strengthen local partnerships that they can build upon in the coming years.
Stretching Meta
Strengthening the use of Meta as a publication and a shared resource has been one of the goals of the project, and we continue to advocate for that in our activities. Meta is a multilingual platform, equipped with the latest Mediawiki updates. All affiliates are by default present there. Content on Meta can connect to all Wikimedia projects and act as a gateway to contributions across the whole wikiverse.
Mediawiki technology is created with single language wikis in mind, and we have identified a plethora of shortcomings for a multilingual wiki that serves dynamic content from Wikidata. These observations were presented in Stretching Meta at the GLAM Wiki 2023 Conference. https://docs.google.com/presentation/d/1XjXOJYZ2xoE2nV36NJ4Knghu2b6n-wQbpN-WDd4e4uE/edit#slide=id.g1eb5c597bfc_0_0
3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?
The use of all available technologies to bring dynamic content from Wikidata were explored in creating the Wiki Loves Living Heritage pages.
Data-driven pages of living heritage inventories and their elements in the user’s language that link to the original database entry, Wikidata item, Wikipedia article in the user’s language, Wikimedia Commons category, descriptive image, search for images on Wikimedia Commons, and a button to make image contributions about the topic on Wikimedia Commons. Example: https://meta.wikimedia.org/wiki/Wiki_Loves_Living_Heritage/List_of_Intangible_Cultural_Heritage_of_Armenia
Heritage element pages, a multilingual resource and sandbox page for individual heritage elements, gathering resources from all projects. Example: https://meta.wikimedia.org/wiki/Wiki_Loves_Living_Heritage/Day_of_the_Dead
Data pipeline to add more inventories, elements, events and articles to Wikidata. It uses Cradle forms to create data entries, Listeria lists to display, filter and sort them, preload templates to create pages from the data and page translations to display the pages in the user’s language
The metrics page can display a lot of dynamically collected data because the activities are recorded in Wikidata.
We also explored how to manage consent in Wikimedia Commons uploads, and include information from Wikidata about the heritage elements with the uploaded image.
Content is translated in several ways. Templates and modules display information from Wikidata in the user’s language and translation subpages are needed to translate page content.
For Wikidocumentaries, we mentored a Google Summer of Code intern, Zexi Gong, to create a pipeline for uploading images from Wikidocumentaries. Wikidocumentaries fetches images from third party open repositories and displays them in the context of each Wikidata topic. In the project, users can log into Wikimedia Commons and upload an image, and add structured data statements to it.
4. Please describe how different communities participated and/or were informed about your work.
In wiki Loves Living Heritage, we set out to match the UNESCO ICH focal points with Wikimedia affiliates in the ICH Convention member states. For this, we created a contacts page, and made group emails matching the people locally in Europe. However, this method proved especially hazardous, as we were not able to anticipate any possible local dynamics.
Subsequently, the ENFP was in contact with their network while AvoinGLAM was in contact with the Wikimedia networks. In Europe, we additionally invited the European Heritage Days Network to a joint Bazaar to think about ways to work together.
On other continents, our capacity was much lower. We were able to mobilize activities through individual active focal points or Wikimedia affiliates. Wikimedia Culture & Heritage initiated the successful Singapore photo contest.
We would have liked to work in closer collaboration with the organizers of current photo contests such as Wiki Loves Folklore or Wiki Loves Africa, or any related local activity. Wiki Loves Living Heritage was not designed to be a photo contest, but creating photo contests or photo walks was a choice the local organizers could make. They were free to choose their practices and schedules independent of the international contests. We advocate for more collaboration when overlaps happen to make the most impact together. This will require facilitating multilateral coordination better.
The partnering organizers were very active. They organized the European contest specifically targeted for their member organizations. When the partners are actively participating, it can potentially cause confusion in the planned activities of the affiliates. The partner organizations may fail to follow some of the familiar practices in the Wikimedia movement in arranging a contest or writing to Wikipedia. The affiliates were very tolerant and accommodating in these situations and helped the partners out of the trouble they might have got into in the projects.
5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.
- Upload Documents and Files
- Here is an additional field to type in URLs.
- Wiki Loves Living Heritage
======== edit
Wiki Loves Living Heritage site https://meta.wikimedia.org/wiki/Wiki_Loves_Living_Heritage Metrics https://meta.wikimedia.org/wiki/Wiki_Loves_Living_Heritage/Metrics Contacts https://meta.wikimedia.org/wiki/Wiki_Loves_Living_Heritage/Contacts Learning materials https://meta.wikimedia.org/wiki/Wiki_Loves_Living_Heritage/Get_inspired Events and blog posts on the main page https://meta.wikimedia.org/wiki/Wiki_Loves_Living_Heritage Wikiproject Local Contexts https://meta.wikimedia.org/wiki/Wikiproject_Local_Contexts
Media This Month in GLAM had a monthly section https://outreach.wikimedia.org/wiki/Category:This_Month_in_GLAM_Wiki_Loves_Living_Heritage_reports Diff posts https://diff.wikimedia.org/?s=wiki+loves+living+heritage WikiAfrica Hour #29: Wiki work on the heritage space https://www.wikiinafrica.org/videos/wikiafrica-hour-29-wiki-work-on-the-heritage-space/
Wikimania Presentation and activities https://meta.wikimedia.org/wiki/Wiki_Loves_Living_Heritage/Wiki_Loves_Living_Heritage_Bazaar_at_Wikimania Keynote by Dr. Kirk Siang Yeo https://wikimania.wikimedia.org/wiki/File:Wikimania_2023_-_Plenary_-_17_August_-_Safeguarding_the_Intangible_Cultural_Heritage_of_Singapore_(Inspirational_lecture_from_Dr._Kirk_Siang_Yeo,_National_Heritage_Board_(NHB)_of_Singapore).webm Presentation on the main stage after Kirk Siang Yeo https://www.youtube.com/watch?v=vzU77fI5_1g Wiki Loves Living Heritage in Singapore photo contest https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Living_Heritage_in_Singapore
Wikidocumentaries
== edit
Wikidocumentaries blogpost https://outreach.wikimedia.org/wiki/GLAM/Newsletter/August_2023/Contents/AvoinGLAM_report Wikidocumentaries site https://wikidocumentaries-demo.wmcloud.org/
AvoinGLAM at GLAMWiki 2023
============ edit
https://outreach.wikimedia.org/wiki/GLAM/Newsletter/November_2023/Contents/AvoinGLAM_report
6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Neither agree nor disagree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Neither agree nor disagree |
| F. Encourage the retention of organizers | Agree |
| G. Increased participants' feelings of belonging and connection to the movement. | Strongly agree |
7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
Facilitating the inclusion of underrepresented knowledge in the open ecosystem is our key mission. We advocate for structures, practices and technologies that allow that and work less directly with content communities. It partly relates to the division of labour between AvoinGLAM and WMFI. Also, building trust with underrepresented communities requires stability, a factor we have lacked.
Wiki Loves Living Heritage expanded the scope of topics to record on Wikimedia projects to living heritage, which can be neglected. The official nature of the inventories made this work unproblematic.
We explored expressing consent and referencing existing expressions of consent in the image uploads of images of living people and community-owned heritage. Not all images were uploaded through our campaign, so this topic needs to be picked up more broadly. We also explored using Local Contexts labels on Wikimedia projects in a hackathon project in GLAMhack 2023 in Geneva with Local Contexts.
Wikimedia projects serve underrepresented communities poorly. Underrepresented knowledge needs protection (of personal data, sensitive or community-owned heritage) alongside sharing. The platforms do not take these nuances into account and either shut the materials out or expose them to exploitation.
We wish to continue seeking support for federated community Wikibases that allow sharing to the open ecosystem using the same tools, but with an opportunity to protect some of the information.
Part 2: Your main learning edit
8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
We had to cut community activities in 2023 due to funding constraints, but we were nevertheless able to make progress.
Has interaction between participants changed as the outcome of our activities? What new perspectives and skills have the participants learned and how will they benefit them?
In several countries, ICH officials are proactively approaching Wikimedia affiliates as a result of our activities in Wiki Loves Living Heritage. We can coordinate collecting insights in the upcoming retrospectives to gain solid evidence that we can refer to.
The Google Summer of Code internship provided an opportunity for more shared work in our community and allowed us to interface with the Wikimedia technical staff and community a bit more.
Has our own community grown and what skills or perspectives have been brought to it? Do we identify our broader goals differently from when we started this round? What are our broader goals now? Have we made progress toward our broader goals?
We have revised our governance practices to include an elected steering committee under our fiscal sponsorship with OKFI and clear channels for participation. This way we can better welcome new members. Over time, we can formulate these exercises as strategy documents.
Trove Ørsted states: “Attending GLAM Wiki in Montevideo was a big step in feeling being part of the global Open Culture community. I feel we can now work more efficiently on our Theory of Change.”
9. Did anything unexpected or surprising happen when implementing your activities?
One partner withdrew from the project due to the issue that data was displayed differently from how it was displayed in their database.
The display of heritage elements in Wiki Loves Living Heritage is based on the combined result of the data recorded, how it is modelled, and the filtering and sorting of the query results.
When items are added to Wikidata from the inventories, they are matched with existing data on Wikidata. The person who matches the elements makes an interpretation based on their knowledge and understanding of the topics. There is a certain amount of uncertainty to how successful this is, and what is the quality of the existing data.
10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
We started the production of the project late, after the funding application round for affiliates and groups had already ended in 2022. It led to a situation where the affiliates were not prepared for the project in their annual plans.
We would have appreciated more support in crafting the international strategic partnerships from the Wikimedia Foundation. Timely support would also have helped in bringing the project in the attention of the affiliates soon enough for planning for next year.
We wish the Wikimedia Foundation or a mutually agreed central support structure for GLAM partnerships could facilitate multilateral collaborations in the Wikimedia movement. Partners would appreciate a legal body that can represent the Wikimedia movement when creating global projects. It is important that the global GLAM community can better participate in discussing the structures and resources that it needs to run the partnerships it is equipped to work with.
We also need shared advocacy materials to better explain to the partners about how the open projects work, how collaborative decision-making affects the content of articles or the data modelling of Wikidata items, for example.
11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?
This project has been important in addressing the critical issues we wish to work with.
It promotes international collaboration. It empowers local communities to work with the materials that are important to them. It focuses on underrepresented knowledge: Living heritage as an underrated form of heritage, heritage of underrepresented communities, linguistic diversity... It allows us to focus on the ethical concerns in sharing through practice.
When we share data about living heritage, we plant seeds of information online to spark the accumulation of knowledge that can be on the brink of extinction, and thus pave the way for revitalizing that.
Living heritage is also political, part of personal and cultural identity. It crosses borders, traverses and transforms over time and space.
12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- Get inspired – learning materials of Wiki Loves Living Heritage https://meta.wikimedia.org/wiki/Wiki_Loves_Living_Heritage/Get_inspired
Presentations Bring your data to Wiki Loves Living Heritage at WikidataCon https://www.youtube.com/watch?v=fAQqKPc9Lm8&list=PLduaHBu%203ejPB3E7aMGVY43bEX71CivKX Stretching Meta https://docs.google.com/presentation/d/1XjXOJYZ2xoE2nV36NJ4Knghu2b6n-wQbpN-WDd4e4uE/edit#slide=id.g1eb5c597bfc_0_0 Modelling Living Heritage https://commons.wikimedia.org/wiki/File:Wiki_Loves_Living_Heritage_at_DMD2023.pdf
Wikiproject Intangible Cultural Heritage https://www.wikidata.org/wiki/Wikidata:WikiProject_Intangible_Cultural_Heritage
Part 3: Metrics edit
13a. Open and additional metrics data
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Growth of the skills of the participants and interaction between them | The participants of our projects learn different things from each other and from the activities. What are the learning outcomes, how well can the participants apply them in their work, and what new connections have been made. We will ask participants to identify the areas in which their understanding has increased and areas in which they recognize challenges. We pay special attention to the contacts they have made and the collaborations they have initiated. The insight is based on retrospective/focus group discussions. | 1 | 1 | The first Wiki Loves Living Heritage retrospective is taking place on February 15 with the European Network of Focal Points. Based on that session, a further retrospective will be arranged later including Wikimedia representatives. | Padlet responses in the retrospective session will be linked to the Metrics page. |
| The development of our goals and our community | We wish to gradually grow our Finnish network to include changemakers from different areas of the society to work together on the issues of open access to cultural heritage. We will identify and discuss our key goals at the beginning of the year and revisit the questions with a focus group at the end of the year. We expect our memberbase to grow by 5–15 people. We will quantify progress with the present key goals and the new perspectives identified. | 1 | 1 | We were not able to focus on community development as outlined in the original application. Our member base did not grow during 2023, but we have now set up structures that allow people to join our activities locally and globally. This corresponds to the reduced resources for community development. | We are starting with the annual focus group discussions this year. |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | N/A | N/A | N/A | N/A | N/A |
| Number of organizers that continue to participate/retained after activities | N/A | N/A | N/A | N/A | N/A |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | We engage in several different partnerships where we work with different time scales and configurations. | 40 | 81 | See https://meta.wikimedia.org/wiki/AvoinGLAM_2023/Metrics#Partners | manual counting |
| Feedback from participants on effective strategies for attracting and retaining contributors | N/A | N/A | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | N/A | N/A | N/A | N/A | N/A |
| Number of people reached through social media publications | Our Facebook and Twitter accounts for AvoinGLAM, Hack4OpenGLAM and Wikidocumentaries plus our newsletter add up to approximately 2000 followers. Depending if Hack4OpenGLAM happens, we can expect to have a higher number. | 2500 | 4164 | New projects gain good coverage quickly. The channels of old projects are dormant. The change in the appreciation of social media may require us to change the prioritized channels for our core activities. Currently Facebook is used for Finnish and X for international messages. They have both been less used during last year. | The total includes the followers of all our channels. We have not done any deduplication. See the metrics page https://meta.wikimedia.org/wiki/AvoinGLAM_2023/Metrics#Social_Media |
| Number of activities developed | This is our own tracking metric to see what amount of events we organize, including core meetings, meetups, workshops and webinars. | 29 | 95 | See https://meta.wikimedia.org/wiki/AvoinGLAM_2023/Metrics#Activities | Combination of manual counting and SPARQL queries |
| Number of volunteer hours | N/A | N/A | N/A | N/A | N/A |
13b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | This includes the events mentioned as "events organized" and additionally a small number for the participation in the intangible heritage project. It will likely have many more participants when successful. | 427 | 6000 | This is a rough estimate as we do not have access to the participant data of events organized by others. See https://meta.wikimedia.org/wiki/AvoinGLAM_2023/Metrics#Activities | |
| Number of editors | We have editors only in our collaboration projects, and the number of edits/editors is estimated to be low. The impact is more in the introduction and adoption of Wikimedia projects. The number includes translators of the pages we publish. | 140 | I do not know how to define the editors in Wiki Loves Living Heritage or calculate the number of editors and translators in the project pages or the local projects. I estimate that about 30 people have edited or translated the project pages and 300 people have edited the related Wikipedia articles. 15 people have added data and 200 people have uploaded images. | ||
| Number of organizers | This is an estimate of the number or organizers at events that we organize, not the ones we participate in. For intangible heritage, it is hard to evaluate. | 80 | 81 | The number does not take local organizers into account. | Manual counting, see https://meta.wikimedia.org/wiki/AvoinGLAM_2023/Metrics#Activities |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | There will only be Wikipedia contributions from the collaboration projects, which are defined later closer to the events. Intangible heritage project may produce much more edits. | 130 | 24047 | Articles: 24047 (31 Dec 2023) | We can only identify the number of Wikipedia articles linked to living heritage elements. They have for the most part been identified rather than created. See https://meta.wikimedia.org/wiki/Wiki_Loves_Living_Heritage/Metrics#The_development_of_intangible_heritage_elements_on_Wikimedia_projects |
| Wikidata | There will be Wikidata edits from the working group collaboration as bibliographies and glossaries are added to Wikidata. Included are additions of ICH items and some data from the case studies, which may produce much more edits. | 1100 | 5685 | Inventories: 110
Heritage elements: 5532 Activities: 30 Articles: 13 |
SPARQL queries, see https://meta.wikimedia.org/wiki/Wiki_Loves_Living_Heritage/Metrics#The_development_of_intangible_heritage_elements_on_Wikimedia_projects |
| Wikimedia Commons | The ICH project will produce many uploads, and at this stage it is not possible to commit to any numbers. Other activities will produce documentation materials. | 609 | 3224 | Files in the category Wiki Loves Living Heritage by country | Petscan |
| N/A | Meta: The documentation of all projects, and the production of shared GLAM resources. Meta is not selectable! | 39 | 906 | 827 pages
79 templates |
Petscan |
| N/A | N/A | N/A | N/A | N/A | N/A |
14. Were there any metrics in your proposal that you could not collect or that you had to change?
Yes
15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.
Wiki Loves Living Heritage has been distributed by nature and we do not have the means to collect data about contributions across the affiliates / projects. We would benefit from data-driven approaches, extending the current queries to Wikipedia databases. However, we do not have the skills for that ourselves.
16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).
- Upload Documents and Files
- Here is an additional field to type in URLs.
Part 4: Organizational capacities & partnerships edit
17. Organizational Capacity
| A. Financial capacity and management | This has grown over the last year, the capacity is high |
| B. Conflict management or transformation | This has grown over the last year, the capacity is high |
| C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values) | This capacity has grown but it should be further developed |
| D. Partnership building | This has grown over the last year, the capacity is high |
| E. Strategic planning | This capacity has grown but it should be further developed |
| F. Program design, implementation, and management | This has grown over the last year, the capacity is high |
| G. Scoping and testing new approaches, innovation | This has grown over the last year, the capacity is high |
| H. Recruiting new contributors (volunteer) | This capacity has grown but it should be further developed |
| I. Support and growth path for different types of contributors (volunteers) | This capacity is low, and we should prioritise developing it |
| J. Governance | This has grown over the last year, the capacity is high |
| K. Communications, marketing, and social media | This capacity is low, and we should prioritise developing it |
| L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability | This capacity has grown but it should be further developed |
| M. On-wiki technical skills | This capacity has grown but it should be further developed |
| N. Accessing and using data | This capacity has grown but it should be further developed |
| O. Evaluating and learning from our work | This capacity has grown but it should be further developed |
| P. Communicating and sharing what we learn with our peers and other stakeholders | This has grown over the last year, the capacity is high |
| N/A | |
| N/A |
17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Peer to peer learning with other community members in conferences/events, Peer to peer learning with other community members (but that is not continuous or structured)
17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Lack of volunteer time to participate in capacity building/training, Lack of a need or interest in building these capacities
18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?
We have worked on our governance practices taking into account that we are not a movement affiliate, and we are not a legal body.
We have fine tuned our relation with our fiscal sponsor Open Knowledge Finland, our membership and decision-making practices. We are working on strategic planning by using Theory of Change as the model.
We plan to do joint advocacy with OKFI, Creative Commons, WMFI as well as educational or GLAM partners. The capacity of the volunteer members limits how many different programs they can engage with. There are varying levels, needs and questions across these groups, and we should learn more of their perspectives to better increase the capacity across the open ecosystem.
19. Partnerships over the funding period.
| A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame) | Strongly agree |
| B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups | Agree |
| C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups | Strongly agree |
19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Permanent staff outreach, Institutional support from the Wikimedia Foundation, Partners proactive interest
19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Lack of institutional support from the Wikimedia Foundation, Other
20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?
Partners might think quite differently from Wikimedians. They can be interested in tangible outcomes, publicity, engaging participation and big headlines. Wikimedians are often accustomed to working steadily and silently. However, the GLAM partners especially share the same ideals of safeguarding cultural heritage and it pays off to find that common ground.
One can walk in their shoes and try to see the task from their perspective. Find out how the open ecosystem benefits them, and how this relationship with them can become reciprocal, both gaining from it.
Also, I would like us to be sensitive to discrepancies and arguments about when open does not make sense, or other considerations that need to be taken into account. I hope the Wikimedia projects can evolve in order to stay relevant.
Part 5: Sense of belonging and collaboration edit
21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?
In our discussions, we have concluded that our sense of belonging stems from understanding the alignment of our mission with the mission of the different global contexts we work in. Furthermore, there are different personal and organizational missions that overlap and form a shared common ground that we are collectively willing to strengthen.
22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?
Increased significantly
23. If you would like to, please share why it has changed in this way.
The GLAM Wiki 2023 Conference allowed us to participate in a global gathering as a community. It changed the perception of us in the minds of the global community and allowed some of our community members to experience being part of the global community much better than before.
24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?
Increased significantly
25. If you would like to, please share why it has changed in this way.
Community members have been able to identify areas where they can make use of their strengths in our activities. It comes from understanding better our part in the global context.
Clarifying our status within Open Knowledge Finland and in relation to our international networks have provided us with the necessary stability to focus on increasing our impact.
26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.
We identify as members of the global Open Culture movement, of which Wikimedia GLAM-Wiki is part of.
Supporting Peer Learning and Collaboration edit
We are interested in better supporting peer learning and collaboration in the movement.
27. Have you shared these results with Wikimedia affiliates or community members?
Yes
27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?
In Wiki Loves Living Heritage we had a monthly section in This Month in GLAM. There was also a monthly newsletter, but it proved to be too laboursome to produce in addition to TMIG.
Wiki Loves Living Heritage published 3 articles in Diff. There were three Bazaar events to share learnings, and two Let’s Connect Learning Clinics.
The Wikiproject on Intangible Cultural Heritage on Wikidata and the article “How to import an inventory” are maintained to share the best practices. There are further learning materials in the Get inspired section of the project pages.
Three different presentations around the knowledge production issues were given. One of the (Stretching Meta) also advocates strongly the idea of using Meta and data entries for recording and sharing activities. Crossovers have been discussed with the WMSE project Metabase.
The project hosted a weekly open online session.
AvoinGLAM publishes in This Month in GLAM, but the frequency varies based on activities.
28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?
We do this regularly (at least once a month)
29. How does your organization currently share mutual learning with other grantees?
This Month in GLAM, blog posts, presentations at events, community gatherings such as the European GLAM Coordinators meeting, documentation on Meta.
Sharing mechanisms using data entries on Wikidata or a Wikibase instance, and displaying the information Meta should get attention. Making Meta a more attractive site for the community to contribute to and communicate through, and the stakeholders to follow.
Part 6: Financial reporting and compliance edit
30. Please state the total amount spent in your local currency.
49732.2
31. Local currency type
EUR
32. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
In the report
34. Do you have any unspent funds from the Fund?
34a. Please list the amount and currency you did not use and explain why.
267.80 € was the underspend. The sum is close to the budget. There are differences in the categories that are explained in the report.
34b. What are you planning to do with the underspent funds?
A. Propose to use the underspent funds within this Fund period with PO approval
34c. Please provide details of hope to spend these funds.
Our funds for the community have been cut to meet the funding decision. We would like to use this for travel costs or community event catering. For travel, this is a small sum, but it is very useful for catering as an option.
35. Are you in compliance with the terms outlined in the fund agreement?
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.
I wish to continue my comment on 19b
It is unclear how international partnerships are or should be handled in the Wikimedia community. It is especially important for the partners to engage with an institutional partner that has the mandate to represent the movement. This is possibly under debate, but it would be important for the GLAM-Wiki community to participate in these discussions. As AvoinGLAM is not a movement affiliate, we understand that we are not necessarily supposed to be part of those discussions. However, we should consider becoming an affiliate, if it would clarify the situation for our part, and we would be able to engage actively in these discussions.