Grants:Programs/Wikimedia Community Fund/AvoinGLAM 2022

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Applicant details edit

Wikimedia username(s):

User:Susannaanas, Susanna Ånäs

User:Tarmo, Tarmo Toikkanen User:Jtuom, Jouni Tuomisto User:Tove Ørsted, Tove Ørsted

Organization:

AvoinGLAM

G. Have you received grants from the Wikimedia Foundation before?

Did not apply previously

H. Have you received grants from any non-wiki organization before?

Yes

H.1 Which organization(s) did you receive grants from?

AvoinGLAM is not a legal entity, and the recipient of the grants has been Open Knowledge Finland. Grants from last 5 years:

Open Roots, Ministry of Culture and Education, 48 000 €, 2017 Wikidocumentaries, Kone Foundation, 36 000 €, 2018 Wikidocumentaries Europe for Culture, National Heritage Agency, 17 000 €, 2018 Hack4FI 2020, City of Helsinki, 3 000 €, 2020 Hack4OpenGLAM 2021, Wikimedia Foundation, 30 000 €, 2021 (via Creative Commons Finland, project coordinated by AvoinGLAM)

M. Do you have a fiscal sponsor?

Yes

M1. Fiscal organization name.

Open Knowledge Finland ry

Additional information edit

R. Where will this proposal be implemented?

Finland

S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:

International

S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

https://www.avoinglam.fi/

https://meta.wikimedia.org/wiki/AvoinGLAM https://twitter.com/avoinGLAM https://www.facebook.com/AvoinGLAM https://www.facebook.com/groups/avoinGLAM https://twitter.com/hack4openglam https://www.facebook.com/hack4openglam https://hack4openglam.okf.fi/ https://www.okf.fi/

M. Do you have a fiscal sponsor?

Yes

M1. Fiscal organization name.

Open Knowledge Finland ry

Proposal edit

1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?

Promote and facilitate Open Access to cultural heritage and manage GLAM projects in collaboration with likeminded organizations and individuals in Finland and globally.

2. What is the change that you are trying to bring about and why is this important?

GLAM should not be seen only as work with memory institutions. Instead, the acronym should stand for GLobal Art & Memory. This is a reminder that small institutions, non-institutional or private collections in rich as well as in poor countries fall outside the established preservation practices. We emphasize cultural and linguistic diversity by focusing on efforts supporting different modalities, underresourced cultures and languages, local and intangible heritage, and initiatives regarding heritage at risk.

GLAM institutions are facing a challenge when the public’s access to collections becomes dependent on digital tools and environments, especially due to the pandemic. Wikimedia collaboration provides tools and models that can help them in their digital transformation. For taking advantage of them, the institutions need support, training and learning resources.

The global communities in Wikimedia and likeminded organizations have produced learning and advocacy materials for their needs in GLAM advocacy. The topics range from advocacy for an institution or a heritage project to go open, the practice of open licensing, to the use of Wikimedia projects and advanced ways of utilizing Wikimedia projects in the GLAM workflows, and beyond.

The goal of the GLAM School project is to make an overview of these resources and propose actions that would make them more accessible, for example translatable.

We will look for new forms for hybrid learning through collaborative and creative activities, such as hackathons. We will seek to produce the next Hack4OpenGLAM hackathon, and tie it more closely with the network of other GLAM co-creation events. We continue to foster the global network of GLAM advocates and practitioners that was created around Hack4OpenGLAM by arranging social events, and discussing the needs of the community to prepare for joint future activities.

In Finland, AvoinGLAM focuses on advocacy for Open Access to cultural heritage, supporting a community around it, supporting the use of Wikimedia platforms for cultural heritage and language revitalization, and creative collaborations with GLAMs and other cultural heritage actors. These areas of interest are similar for the global activity.

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

In Finland, we facilitate the workings of a community of practitioners in advancing Open Access to cultural heritage.

We will arrange a Public domain day webinar with Finna and produce a handout in 5 languages for the GLAMs to advocate the GLAM organizations about Public domain.
At least 2 additional webinars / podcasts are directed to the Finnish or the international communities on a case by case basis.
3–5 lightweight co-created GLAM community case studies. We may use webinars, podcasts, workshops, and other means to further elaborate them also globally. They will be documented onwiki and in our blog.
A f2f event in Inari focuses on Saami cultural heritage and Wikimedia projects.

The practical projects expose new partners to the open practices

Saami place names project will continue to work with the stakeholder group to further the import of geographic data and to design data models for places and place names in Wikidata as well as within the Finnish cultural heritage sector.
Collaboration with HELDIG/Helsinki Institute for Social Sciences and Humanities furthers the use of Wikidata for scholarly purposes.
Participation in the Saami support in YSO project by the Finnish National Library.

The international work aims to facilitate a stronger global community promoting Open Access to cultural heritage.

AvoinGLAM has organized Hack4OpenGLAM, a global online co-creation event twice, and we seek to organize it again in 2022 with separate funding. We hope to engage all its stakeholder groups in an initiative that ties these and other smaller community-building initiatives together.
The GLAM School will make an overview of currently available learning resources for opening up cultural heritage and using open platforms, and propose structures and activities that are translatable and usable in different contexts globally.
We will research the options for a stronger global GLAM community by interviewing stakeholders globally and produce a recommendation for the activities in 2023.
We liaise between GLAM hackathons to make more crossover connections for innovating with open cultural heritage.
Global Cine Club is an informal and playful activity that brings the community together, hosted by a different community monthly.
Representing OpenGLAM in committees and working groups is part of the work done at AvoinGLAM both locally and internationally. We will publish summaries in the AvoinGLAM blog and/or page in Meta.

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

AvoinGLAM contributes to fostering and facilitating a global Open GLAM and GLAM-Wiki community to promote Open Access to cultural heritage and acts locally to carry out these activities in Finland. Our goal is to make GLAM activities more inclusive, diverse, and equitable by expanding the scope of modalities, topics, and practitioners of cultural heritage, and addressing questions of ethical sharing. We promote creative collaborations and peer learning across the range of GLAM practitioners.

5. Do you want to apply for multi-year funding?

No

5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?

N/A

6. Please include a timeline (operational calendar) for your proposal.

7. Do you have the team that is needed to implement this proposal?

The project is designed to support a single person’s part-time work at this stage. Susanna Ånäs is hired to coordinate the activities.
Activities around languages will be managed by Kimberli Mäkäräinen User:Yupik.
Tove Ørsted User:Tove Ørsted and Tuomas Nolvi are long-time AvoinGLAM actives and part of the steering group of Hack4OpenGLAM.
For Hack4OpenGLAM we will seek additional funding, and the team will be hired at that stage.

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Content Gender gap, Geography, Language, Cultural background, ethnicity, religion, racial

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Culture, heritage or GLAM , Advocacy, Public Policy, Open Technology, Diversity

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language, Digital Access

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

For the GLAM School our plan is to connect with existing movement activities for learning and teaching GLAM-related skills. We will also address professional GLAM communities outside the movement (eg. Europeana, MCN, GLAM Labs), volunteer communities in sister organizations (Creative Commons, Mozilla etc.), scholarly communities (DARIAH etc.) and creator networks (Coding da Vinci etc). Our plan is to liaise between them all and make coordinated action in regard to learning materials.

An important focus of the work is supporting preservation of cultural heritage outside major institutions. We will work globally together with communities with successful approaches to GLAM activities in contexts where the idea of Open Access to cultural heritage is not yet established.

Our “flagship” activity, the Hack4OpenGLAM hackathon, is designed to bring these communities together in interactions characterized by experimentation and learning together. Part of the GLAM School idea is to look for new hybrid forms of participation and knowledge transfer through experimentation onsite and online.

By rooting the initiatives in the strengthened global GLAM community spanning organizations and communities, we wish to substantially increase the impact of Open GLAM and GLAM-wiki work globally.

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

Civility and mutual respect are fundamental to ensuring a supportive and safe environment without threat of prejudice and/or harassment in all our activities and the workplace. This is especially important as we work with underrepresented communities. We will

Make Universal Code of Conduct and the Friendly Space Policy known in all digital and physical spaces we use.
Train the community in identifying, addressing and mitigating the harms of harassment.
Encourage participants in our activities to call out violations and make available a reporting protocol.
Agree on enforcement policies for protecting the community and its members against harassment. A person continuing to violate the UCoC/FSP will be asked to leave, and permanently banned from participating after three such occasions.
Any organization we work with must adhere to UCoC/FSP, and events we present in must have a Code of Conduct in place.
Any incidents breaking the law will be reported to local law enforcement.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?

Yes

13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

We will engage in interactions with other Wikimedia affiliates in the region and internationally. We have ongoing and planned collaboration with Wikimedia Norge.

Village pumps in Wikipedias regionally, and on Wikimedia Commons and Wikidata, and on relevant thematic user groups.
We will inform the GLAM-Wiki and Open GLAM communities on social media (GLAM-Wiki Global FB & TG, Wikidata + GLAM FB, Creative Commons Open GLAM Twitter, Slack & mailing list.
To inform Wikimedians and others that have worked with us in Hack4OpenGLAM, we will use our project channels: AvoinGLAM Twitter & Facebook, Hack4OpenGLAM Twitter, Facebook and the Mattermost platform.
The plan will be outlined on AvoinGLAM page on Meta, that has existed since the beginning of 2021. This is where we also gather the documentation of our projects https://meta.wikimedia.org/wiki/AvoinGLAM.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?

Yes

14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

Creative Commons

We will be looking for financial support for the GLAM School project from Creative Commons OpenGLAM platform as well.
Our plan is to arrange Hack4OpenGLAM in 2022 for the third time in the context of the CC Global Summit, but we have not progressed to seeking funding yet. The support from Creative Commons includes being part of the communications for the Summit and sharing the event platform. Funding for the event will be sought in a separate event grant application.

Open Knowledge Finland – The fee for the fiscal sponsorship includes the use of the office space, accounting and HR services, the help of the communications manager and the use of shared IT services and IT manager’s work..

National Library of Finland – The National Library will commission work for the project Saami language in the Finnish Upper Ontology YSO if the joint funding application is successful.

15. How do you hope to sustain or expand the work carried out in this proposal after the grant?

As a result of the work done in this project, we plan to propose next steps for the global GLAM-Wiki and Open GLAM communities for scaling up their work together. We wish to build bridges with other cultural heritage actors and communities outside the familiar circles into education, human rights, environmental work, or volunteer communities working with cultural heritage, for example.

16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.

n/a

17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Coordinate Across Stakeholders, Identify Topics for Impact, Innovate in Free Knowledge

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.

Yes

Learning, Sharing, and Evaluation edit

19. What do you hope to learn from your work in this fund proposal?

We wish to uncover a holistic picture of how Wikimedia volunteers can contribute to the preservation and sharing of the world’s cultural heritage from a diverse, equitable, and inclusive point of view. We wish to learn about solutions and initiatives created by the local GLAM communities to function in the local contexts.

We are especially tuned into learning how we need to address the current structures of sharing to allow more ethically sound ways of sharing cultural heritage online.

As a result of this work, we will propose ways of sharing and amplifying best practices in the GLAM community extending beyond the GLAM-Wiki community.

In our local role in Finland, we wish to learn how we can meet the needs of GLAMs in tackling the digital transformation by working with them on case studies and lightweight co-creation projects. We wish to learn the ways in which we can help them understand the benefits of the Wikimedia environments for them, how we can lower the barriers for them to make the first step in editing any of the projects, and how to guide them on the ladder of increasing interactions with the ecosystem.

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.


Main Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.


Additional Metrics	Description	Target
Number of editors that continue to participate/retained after activities	N/A	N/A
Number of organizers that continue to participate/retained after activities	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	We wish to actively engage the communities and practitioners from diverse backgrounds that we interview, in the broader joint Open GLAM / GLAM-Wiki work, if they are not part of it already.	30
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A
Number of people reached through social media publications	N/A	N/A
Number of activities developed	N/A	N/A
Number of volunteer hours	N/A	N/A

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics	Description	Target
Number of participants	* webinars or podcasts // We aim for 30 live participants in each webinar, of which 10 are new and 20 are returning. When the webinar is in Finnish, the participants will be from the Finnish GLAM community. When it is international, they are from the broader Open GLAM community, including the GLAM-Wiki community. AvoinGLAM online meetups in Finland // AvoinGLAM local online meetups are arranged weekly. They do not generally have a thematic focus. We expect around 7 people at a time, with most of them being returning participants. We try to minimize effort for this activity, since there is not much turnout in the meetings. AvoinGLAM community case studies // 3–9 GLAMs, 10 participants in each. The topics are easily of interest to several GLAMs. We encourage crossovers but try to keep the projects agile enough Public domain awareness webinar // The webinar will have 50 participants Public domain handout // The handout will be delivered to 1000 people (not included in the total) Data imports // The Saami place names has a working group of 17 people and 10 organizations. There are around 5 people in the HELDIG / SKS collaboration GLAM School // We will make structured interviews with around 15 GLAM practitioners in the Wikimedia movement and beyond. We expect to have 2 interviewees per organization on average. Global Cine Club can have around 350 participants Hack4OpenGLAM (not included in this application or the total) had 180 participants in 2021.	555
Number of editors	* AvoinGLAM community case studies // All 30 participants will produce edits. Public domain handout // The handout will be produced in a translatable format and saved in Wikimedia Commons. There will be 30 translators to the handout Data imports // An estimate of 5 of the participants will themselves do uploads to Wikidata. Import of GLAM data to Wikidata // We aim to educate all GLAMs in creating a user account and maintaining their information in Wikidata. There are 328 Museokortti museums in Finland. GLAM School // Participants are not expected to produce edits to Wikimedia projects at this stage. Global Cine Club // The events can be coupled with global or local campaigns or editathons. This way the campaigns will gain global exposure, and there will be editors globally to the local topics. An estimate of 30 editors, as we do not yet have any experience of the success.	295
Number of organizers	* Webinars or podcasts // We will arrange 2–4 webinars or podcasts around GLAM issues. Each webinar will have 3–5 panelists, and a podcast generally has one interviewee. The events are organized typically by one person. AvoinGLAM online meetups in Finland // Program coordinator + 2 AvoinGLAM community case studies // Coordinator with organizer representatives. Occasionally volunteer members. Public domain awareness webinar // The seminar will be arranged in collaboration with Finna and possibly other parties. Expected to coordinate between 3–5 organizers. Public domain handout // The program coordinator will write the text, and the layout will be done by a designer. The text can be produced in collaboration with 1–3 volunteer experts. Data imports // Of all the participants around 6 can be considered organizers. GLAM School // This is a collaborative effort where many of the interviewees become collaborators in the project. We expect half of the interviewees to see them this way and participate in the preparation of the work. Global Cine Club // The goal is to arrange screenings monthly in different parts of the world. Each event is organized by 1–3 organizers.	40

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target
Wikipedia	* Wikipedia 40 articles created/improved --- AvoinGLAM community case studies // The case studies will aim to educate GLAM professionals in taking advantage of the Wikimedia platforms for their purposes. Each project produces a varying amount of edits: 20 articles edited, 1000 Wikidata items added or enhanced. 1 article in This Month in GLAM Global Cine Club // Approximately 20 articles will be edited in the context of the event. The results will be reported in This Month in GLAM.	40
Wikidata	* Wikidata 101 328 items created/improved --- AvoinGLAM community case studies // The case studies will aim to educate GLAM professionals in taking advantage of the Wikimedia platforms for their purposes. Each project produces a varying amount of edits: 20 articles edited, 1000 Wikidata items added or enhanced. 1 article in This Month in GLAM Data imports // The Saami place names project produces items for 80 000 places, and the BiographySampo project produces/enhances items for around 6000 historical figures, their professions, organizations they are involved with etc. We are assisting the uploader in the process, and the result depends on their activity. Import of GLAM data to Wikidata // The items of all Finnish GLAMs will be created and/or enhanced	101328
Wikimedia Commons	* Commons 201 media files uploaded & This Month in GLAM 8 events reported --- AvoinGLAM community case studies // The case studies will aim to educate GLAM professionals in taking advantage of the Wikimedia platforms for their purposes. Each project produces a varying amount of edits: 20 articles edited, 1000 Wikidata items added or enhanced, 200 media files uploaded. 1 article in This Month in GLAM Public domain awareness webinar // A feature in This Month in GLAM Public domain handout // 1 file uploaded to Wikimedia Commons. 20 translations by Wikimedia volunteers not directly participating in the project. GLAM School // The results will be reported in This Month in GLAM Global Cine Club // Approximately 20 articles will be edited in the context of the event. The results will be reported in This Month in GLAM.	200
N/A	N/A	N/A
N/A	N/A	N/A

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.

N/A

22. What tools would you use to measure each metric selected?

self-reporting
hashtags
forms for entering GLAM data (unsure if they exist, work, collect data, or should be developed by ourselves)
EditGroups for Wikidata

Financial Proposal edit

23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

54573.17 EUR

23.2 What is this amount in US Currency (to the best of your knowledge)?

62048.06 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

The budget is uploaded as a Google Sheets document. The upload did not work either way: as Google sheets or excel upload. I would be happy to provide the files by email.

AvoinGLAM budget draft for Wikimedia Funds.xlsx

23.4 Please include any additional observations or comments you would like to include about your budget.

N/A

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Final Message edit

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback edit

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