Grants:PEG/Wikimedia Slovakia/Start-up/Report/Wiki Loves Monuments

Interim report accepted
This interim report for a Project and Event Grant has been reviewed and accepted by the Wikimedia Foundation.

Grants:Index/Reporting requirements and Grants:Wikimedia Slovakia/Start-up/Report/Past expenses
up to 31 December 2013

Compliance and completion edit

Are you complying with the requirements specified by WMF in the grant agreement?
Answer YES or NO.
Do you expect this project to be completed by the date specified in the approved grant submission?
Answer YES or NO.
Did you use any of the grant funds?
Answer YES or NO.
Was this interim report requested by WMF?
Answer YES or NO.

Activities and lessons learned edit

This section describes what the grantee did, and what the grantee learned from implementing the project. This section should be useful to others implementing similar projects and is an opportunity for the grantee to reflect on the project's performance.

Activities edit

Provide a detailed list of activities performed to complete this project, descriptions of these activities, and the amount of time spent on each activity. This section should also include a list of participants, or a link to pictures, blog posts, or videos from the project or event.
Wiki Loves Monuments 2013 in Slovakia brought 2 729 pictures to Commons (358% increase from 2012). They were taken by 76 photographers (262% increase from 2012). A big part of the project was the award ceremony. It took place on 25 January 2014 at Progressbar. Six of the ten winners and their family members and friends attended, 19 people in total. We presented Wiki Loves Monuments, Wikimedia SK and Wikimania. Pictures from the event be seen in this Commons Category. A blog post (in Slovak) can be read here.

Lessons learned edit

What lessons were learned that may help others succeed in similar projects, or that may change the way you are doing this project?
What went well, or is going well?
Six winners attending was a good number. We answered a considerable number of questions about Wikimedia SK and its activities and received ideas in return.
What did not go well, or is not going well?
Communication with the state monument authority could be better. It had seemed possible to use their space for the ceremony, but it was not possible later. Unfortunatelly, none of the jury members could be present.
From your answers above, do you plan to change anything you are doing as your project continues?
For the following year, we should communicate better with the press to make sure the message is spread further. We need to ensure the attandance of jury members at the event by booking the time earlier. Having a bigger team would make things easier and more efficient. We have not been able to establish contact with four of the winners.

Project goal and measures of success edit

This section should reference the project goals and measures of success described in the approved grant submission. See Grants:PEG/Wikimedia Slovakia/Start-up/Report to review the goals and metrics listed in the approved submission.

Project goal edit

Provide the project goal here.
  • amount of photographers participated and photos uploaded
  • media coverage
Do you expect to reach your project's goal? Why or why not?

Measures of success edit

List the measures of success exactly as provided in the approved grant submission, and evaluate your project according to each measure listed there. Answer only for measures on which you are currently able to report since your project has not been completed.
  • amount of photographers participated and photos uploaded
76 photographers participated this year, which is an increase of 262% since 2012. They uploaded 2 729 pictures to Commons, a 358% increase from 2012.
  • media coverage
In addition to our website, we were able to work with a Slovak website Pamiatky na Slovensku (Monuments of Slovakia), they promoted our contest. Other media have picked up the story including the state press agency, TASR. A summary of media coverage can be found here.
Provide an overall assessment of how your project is going according to these measures.
The project goals were fulfilled, but more press coverage would be welcomed.
While doing this project, have you decided to track any other measures of success not listed in your grant submission? If so, please list them here.

Impact edit

Remember that you will need to report on your project's impact on WMF's mission and strategic goals in your final report. increasing reach: More photos were uploaded, the project keeps Wikimedia SK visible in the eye of the public. Other websites have shown our winning photos. participation: 262% more photographers contributed their photos to Commons, six came to the ceremony, were interested in Wikimedia SK and its projects (especially the up-coming project for reimbursement of travel costs for Commons photographers) quality: More monuments and their pictures were added. credibility: Wikimedia SK proved to be able to organize a second round of WLM.

Reporting and documentation of expenditures edit

This section describes the grant's use of funds

Documentation edit

Remember that you will need to send receipts or documentation of all project expenses to WMF at the time your final report is submitted.

Expenses edit

Please list all project expenses in a table here, with descriptions and dates. Review the instructions here here.
These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.
Note that variances in the project budget over 10% per expense category must be approved in advance by WMF Grants Program staff. For all other variances, please provide an explanation in the table below.
Number Category Item description Unit Number of units Actual cost per unit Actual total Budgeted total Currency Notes
1 Promotion T-shirts 1 T-shirt 5 (female), 15 (male) 6 € (female)
7.40 € (male)
141 135 EUR finally we have found cheaper T-shirts
2 Promotion Flyers 1 flyer - - 0 20 EUR Fliers were not used due to small team.
3 Awards Certificates 1 certificate 6 (temporarily) 0.75 € 4.50 € 8 EUR Not all winners are known by name yet.
4 Travel Travel costs travel of 1 person 4 (now) various (originally esimated to 25 €) 64.54 € 300 EUR Some winners chose not to claim travel costs.
5 Ceremony Ceremony 1 ceremony 1 110 110 150 EUR Refreshments and use of space.
6 Administrative Other - - - 0 15 EUR not needed
7 Reserve - - - - 0 100 EUR not needed
total 320,04 728 EUR
Total amount budgeted (with currency)
728 EUR
Total amount spent (with currency)
Based on your spending, will you need to request any changes to your budget? If you do, please see the guidelines for requesting changes to your budget.
Answer YES or NO.