Grants:PEG/WM ZA/joburgpedia-2014

Funded

This submission to the Project and Event Grants Program was funded in the fiscal year 2013-14. This is a grant to an organization.

IMPORTANT: Please do not make changes to this page without the explicit approval of Project and Event Grants Program staff. They will be reverted.

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Report: Please visit Grants:PEG/WM ZA/joburgpedia-2014/Report to read this report, comment on this report, or review its status.

Legal name of organization or individual requesting this grant: Wikimedia ZA; For organizations: Are you a for-profit entity? No; For organizations: If non-profit (US) or equivalent (outside the US) status is available in your country, do you have or are you pursuing such status (please be specific): Yes
Grant contact name: Dumisani Ndubane
Grant contact username or email: Thuvack and thuvackgmail.com
Grant contact title (position): Project lead
Project lead name: Dumisani Ndubane (User:Thuvack), Douglas Scott (User:Discott), Theresa Hume (User:Humetheresa)
Project lead username or email: thuvackgmail.com, douglas.i.scottgmail.com, humetheresagmail.com
Full project name: Joburgpedia - 2014 (OUTREACH)
Amount requested in USD or local currency (USD will be assumed if no other currency is specified): ZAR 125 742.00 or $11 379.37 rounded total as calculated to be R11.05/1USD on 14/04/2014 using latest exchange rates.
Provisional target start date: ~~1 March 2014~~ 1 May 2014
Provisional completion date: ~~30 July 2014~~ 30 September 2014

Goals and measures of success

Project goal

The aim of this project is to increase Wikipedia coverage of iconic buildings around Johannesburg with historic and heritage importance. Building on successes of Joburgpedia Pilot. This grant application is to cover outreach activities around the second phase of Joburgpedia. We want to encourage citizens of this Metropolis to contribute content about the selected heritage sites in Wikipedia project of their choice. We want to build on ties made and process the donation of archives onto Wikipedia and Commons in an organized manner.

Measures of success

We will consider this project a success if we can:

Increase the number of quality articles about heritage sites in and around Johannesburg on English Wikipedia by at least 20 new quality articles related to identified sites.
Create new quality articles about heritage sites in and around Johannesburg on small South African language Wikipedias.
Encourage additional local Wikimedians to join the Wikimedia ZA chapter and get involved in this outreach project. At least have 5 menbers who join.
Activate City of Johannesburg and The Johannesburg Heritage Foundation to donate low resolution media files on selected heritage site onto Commons under free license.
Digitization of Historical archives to illustrate Wikipedia articles. At least 250 historial photos and documents.
Activate Johannesburg heritage enthusiasts to contribute onto Wikipedia projects, especially small languages Wikipedias.
1000 Articles (New articles and translated combined across language projects)
20 Active users combined across small local language wikis. ie four on each.

Project scope and activities

This pilot project encompasses the following selected and endorsed sites that have received QR coded plaques :

Satyagraha House (Gandi House), Orchards
Rahima Moosa House, New Clare
The Greek Orthodox Cathedral, Joubert Park
Friedenskirche German Lutheran Church, Hillbrow
Fordsburg Square ( 1922 Rand Revolt Battle Site )
David Webster House, Troyville
The Desmond Tutu House, Orlando West, Soweto
Orlando Stadium, Orlando East, Soweto
Orlando East public Library, Soweto
James Mpanza House, Orlando East, Soweto
Meadowlands High School (June 16 Site), Soweto

This project will be implemented between March and July 2014 and will consist of five Edit-A-Thons arranged once a month in and around Johannesburg. The outreach events will be as follows:

Event No. 1: Edit-A-Thon and Kick Off Meeting (Mar-2014)

The launch of this second phase will be held in Johannesburg (Negotiating for CoJ's Civic Centre) during the last week of March. This event will be used as a launch and kick-off meeting for all stake holders. An Edit-A-Thon session will be held.

Event No. 2: Edit-A-Thon ( Apr-2014)

This Edit-a-Thon will be organised at David Webster House in Johannesburg. This event will attempt to focus youth participation in creating quality Wikipedia articles in native languages.

Event No. 3: Edit-A-Thon (May-2014)

This Edit-a-Thon will be organised at the Greek Orthodox Cathedral in the Johannesburg CBD. This event will focus on heritage enthusiasts and how they can assist Wikipedia by contributing specials knowledge and research.

Event No. 4: Edit-A-Thon (Jun-2014)

This event will bring Joburgpedia back to Soweto at Desmond Tutu House. This event will be be used to hopefully launch a Soweto Wikipedia Club.

Event No. 5: Edit-A-Thon (Jul-2014)

This Edit-a-Thon will be organised at Rahima Moosa House. This event will focus on getting women involved in editing and using Wikipedia.

Writing Contest

The idea of a writing contest is to get the public involved in writing and translation efforts. The contest is planned as follows:

Duration of writing contest will be 2 months between May and June 2014.
Scope of writing will be JHB heritage article in English or Local languages. As well as Translation rally in local languages.
There will be 4 judges (CoJ, JHF, HP and Heritage Expert) who will judge submitted articles/translations for quality and completeness.
Competition will be open to the public residing in Gauteng, including schools entering as teams.

Wikipedian in Residence

One of the outcomes from Joburgpedia-Pilot project was a number of institutions willing to donate historical photographs of Johanesburg. We were not able to pursue this or build better relationships with any of the concerned institutions due to lack of manpower. We have included two items for this phase II:

Wikipedian in Residence
Digitization allowance

The wikipedian in residence will work with the following institutions who have expressed interest in donating media to Joburgpedia;

Museum Africa in conjunction with University of Witwatersrand
The Johannesburg Heritage foundation in conjunction with The Heritage portal

We are also in talks with the National Archives to establish links and gain access to Johannesburg archives repositories.

Budget breakdown

Description		Requested Funds (ZAR)			Requested Funds (USD)
		Qty	Rate	Total (ZAR)	Rate	Total (USD)	Notes
	Bill No. 1 - Preliminaries and General
1.1	Telkom Costs	1	1	1 000.00	90.50	90.50
1.2	Printed project T-shirts and other printed matter	50	100	5 000.00	9.05	452.49
1.3	Press Kits	10	500.00	5 000.00	45.25	452.49	^[1]
1.4	Laptops to be used as demonstration stations	2	6 500.00	13 000.00	588.24	1 176.47	^[2]
1.4	Digitization	1	5 000.00	5 000.00	452.49	452.49	^[3]
1.5	Incidental costs & contingencies	1	10 000.00	10 000.00	904.98	904.98
1.6	Project Management	1	11 800.00	11 800.00	1 067.87	1 067.87	^[4]
1.7	Wikipedian in Residence	5	5 000.00	25 000.00	452.49	2 262.45
	TOTAL BILL Number 1			75 800.00		6 859.73
		Qty	Rate	Total (ZAR)	Rate	Total (USD)	Notes
	Bill No. 2 - Editathon (Event 1)
2.1	Project pamphlets	50	20.00	1 000.00	1.81	90.50
2.2	Catering	1	1 500.00	1 500.00	135.75	135.75
	TOTAL BILL Number 2			2 500.00		226.24
		Qty	Rate	Total (ZAR)	Rate	Total (USD)	Notes
	Bill No. 3 - Editathon (Event 2)
3.1	Project pamphlets	50	20.00	1 000.00	1.81	90.50
3.2	Catering	1	1 500.00	1 500.00	135.75	135.75
	TOTAL BILL Number 3			2 500.00		226.24
		Qty	Rate	Total (ZAR)	Rate	Total (USD)	Notes
	Bill No. 4 - Editathon (Event 3)
4.1	Project pamphlets	50	20.00	1 000.00	1.81	90.50
4.2	Catering	1	1 500.00	1 500.00	135.75	135.75
	TOTAL BILL Number 4			2 500.00		226.24
		Qty	Rate	Total (ZAR)	Rate	Total (USD)	Notes
	Bill No. 5 - Editathon (Event 4)
5.1	Project pamphlets	50	20.00	1 000.00	1.81	90.50
5.2	Catering	1	1 500.00	1 500.00	135.75	135.75
	TOTAL BILL Number 5			2 500.00		226.24
		Qty	Rate	Total (ZAR)	Rate	Total (USD)	Notes
	Bill No. 6 - Editathon (Event 5)
6.1	Project pamphlets	50	20.00	1 000.00	1.81	90.50
6.2	Catering	1	1 500.00	1 500.00	135.75	135.75
	TOTAL BILL Number 6			2 500.00		226.24
		Qty	Rate	Total (ZAR)	Rate	Total (USD)	Notes
	Bill No. 7 - Writing Contest
7.1	Advertising - Before and after event	1	5 000.00	5 000.00	452.50	452.50
7.2	Trophies and Memorabilia	1	3 500.00	3 500.00	316.74	316.74
7.3	Winning Prize	1	5 000.00	5 000.00	452.50	452.50
7.4	Catering	1	3 500.00	3 500.00	316.74	316.74
7.5	Judging Process	4	1 250.00	5 000.00	113.12	452.50
	TOTAL BILL Number 7			22 000.00		1 990.95

↑ Actual information kits for press attending the event.
↑ These laptops shall belong to Wikimedia ZA.
↑ Digitization of historic pictures.
↑ Compensation to project coordinators and Support team for time required during working hours.

Bills Subtotals

Description		Requested Funds (ZAR)		Requested Funds (USD)
	PROJECT BOQ PRICE SUMMARY PAGE		Total in Rands (ZAR)		Total in Dollars (USD)
1	Bill No. 1: PRELIMINARY & GENERAL	R	75 800.00	$	6 859.73
2	Bill No. 2 - Editathon (Event 1)	R	2 500.00	$	226.24
3	Bill No. 3 - Editathon (Event 2)	R	2 500.00	$	226.24
4	Bill No. 4 - Editathon (Event 3)	R	2 500.00	$	226.24
5	Bill No. 5 - Editathon (Event 4)	R	2 500.00	$	226.24
6	Bill No. 6 - Editathon (Event 5)	R	2 500.00	$	226.24
7	Bill No. 7 - Writing Contest	R	22 000.00	$	1 990.95
8	SUBTOTAL	R	110 300.00	$	9 981.90
9	VAT (14%)	R	15 442.00	$	1 397.47
10	TOTAL BUDGET PRICE	R	125 742.00	$	11 379.37

Budget Summaries

Total project budget: ZAR 125 742.00 or $11 379.37 rounded total as calculated to be R11.05/1USD on 14/01/2014 using latest exchange rates.

Total amount requested: ZAR 125 742.00 or $11 379.37 rounded total as calculated to be R11.05/1USD on 14/01/2014 using latest exchange rates.

Are there additional sources of revenue that will fund any part of this project? List them here.: NO

Non-financial requirements

None

Resources

For more information on project team members and the local organizing committee, visit our Team page.

Partners

The following Organizations have expressed interest in assisting us undertake this project:

City of Johannesburg. See letter of endorsement

Johannesburg Heritage Foundation. See letter of endorsement

Impact

This project meets a number of mission targets for Wikimedia strategic plan (through 2015). They are outlined below:

Increasing reach

Increasing Wikimedia's reach in the Global South is one of the salient points of Vision 2015. South Africa is crucial to this objective, as a key African hub. This project is highly anticipated and has already received a fair amount of attention in Johannesburg.

Participation

The potential of this project to increase participation is daunting. Extensive focus will be put into creating lasting contacts with this who attend our Edit-A-Thon days.

Quality

Wikimedia Commons still has a very poor representation of Johannesburg heritage sites. The available images are of moderate to acceptable quality. This project aims to improve the coverage of the Johannesburg heritage sites on commons and Wikipedia projects especially small languages.

Credibility

The involvement of local authoritities, heritage societies as partners we will be able to improve our credibility as a chapter and movement in handling such important issues as heritage and historical sites documentation.

Benefits

This project will benefit the following online communities: English Wikipedia; Afrikaans Wikipedia; Zulu Wikipedia; Xhosa Wikipedia; Sotho Wikipedia; Xitsonga Wikipedia; Setswana Wikipedia

We expect to reach editotors especially in small language wikis through planned edit-a-thon events.

Provide a brief statement (about 1 paragraph) about how your project is related to other work in the Wikimedia movement.

This project is part of the International QRpedia movement which seeks to use QR tiles as gate way into Wikipedia.

If successful, does your project have the potential to be replicated successfully by other individuals, groups, or organizations?

This project is being replicated around the world as part of QRpedia and other similar technologies.

Please list any other benefits that this project will produce.

For us as a small chapter, this project is crucial to sustaining our presence and relevance in the heritage sector as we seek to establish lasting ties with natural stake holders in this area.

For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:

Create a request for an extension of the approved project completion date.
Create a request for changes to the approved project budget.

[ph1-1] Actual information kits for press attending the event.

[ph2-2] These laptops shall belong to Wikimedia ZA.

[ph3-3] Digitization of historic pictures.

[ph4-4] Compensation to project coordinators and Support team for time required during working hours.

[1]

[2]

[3]

[4]