Grants:PEG/WM ZA/WLM-ZA-2013

Funded

This submission to the Project and Event Grants Program was funded in the fiscal year 2013-14. This is a grant to an organization.

IMPORTANT: Please do not make changes to this page without the explicit approval of Project and Event Grants Program staff. They will be reverted.

This project has already been funded, but you may still add or review comments on the discussion page.
To review a list of other funded submissions, please visit the Requests subpage.
Report: Please visit Grants:PEG/WM ZA/WLM-ZA-2013/Report to read this report, comment on this report, or review its status.

Legal name of organization or individual requesting this grant: Wikimedia ZA; For organizations: Are you a for-profit entity? No; For organizations: If non-profit (US) or equivalent (outside the US) status is available in your country, do you have or are you pursuing such status (please be specific): Yes
Grant contact name: Dumisani Ndubane
Grant contact username or email: Thuvack and thuvackgmail.com
Grant contact title (position): Project lead
Project lead name: Dumisani Ndubane (User:Thuvack), Maarten(User:MADe), Douglas Scott (User:Discott)
Project lead username or email: thuvackgmail.com, maartendeneckeregmail.com, douglas.i.scottgmail.com
Full project name: Wiki Loves Monuments South Africa - 2013
Amount requested in USD or local currency (USD will be assumed if no other currency is specified): $ 16,990 rounded total. 237,997.80 ZAR
Provisional target start date: 1 September 2013
Provisional completion date: 30 November 2013

Goals and measures of success

Project goal

The aim of this project is to encourage and facilitate the capturing and upload of photographs of South African heritage sites or monuments under free licensing during the heritage month. We also want to encourage those who upload to write something about their monument of choice in Wikipedia of their local language choice. Reaching out to the majority of South Africans during this competition will not only raise awareness among minority language speakers, but also motivate them to contribute to the Wikimedia projects.

Measures of success

We will consider this project a success if we can:

Encourage additional (atleast 3 per ZA small language wikipedia) local Wikimedians join the Wikimedia ZA chapter and get involved in projects, especially for minor local Wikipedia projects.
Achieve 5 000 uploaded photographs of South African heritage sites during the month of Sepetember 2013.
Achieve at least 50 new articles in active ZA small language Wikipedias about South African heritage sites during the provincial upload and edit-a-Thons including use of uploaded photographs in Commons.
Obtain early commitment from partners (corporate and government) for Wiki Loves Monuments 2014 after the prize-giving event.

Project scope and activities

The Second Instalment of this photo contest in South Africa will run throughout September 2013. During this time, participants will upload and categorise photographs of South African heritage sites. This participation will build up to upload marathons on heritage day. This will be a national project to be held and executed in six of the Nine South African provinces. The event highlights are described in more detail below.

Launch event

The launch of this year's Photo contest will be held in Johannesburg. We expect a respectable contingent of local government officials (especially from The City of Johannesburg's Immovable Heritage Department) and therefore good press coverage. We are buildings health relationship with The Johannesburg Heritage Foundation and thus expect a sizeable contingent from them as well. During this event, we will kick off the competition with demonstration stations that highlight African language Wikipedias (live) and hands-on demonstrations of uploading media files onto Commons.

Provincial upload marathons and edit-a-thons

These events are planned for six of the nine provinces, to be held simultaneously on Heritage Day (24 September 2013). We are in discussions with provincial heritage authorities to use their venues. The day will be preceded by a robust advertising and awareness campaign building up to the day. We will have upload stations and editing stations for members of the public who want to upload their pictures on the day. Wikimedia ZA is planning to draw from a pool of experienced volunteer South African Wikimedians (at most 2 per venue) to be deployed around the country.

Prize-giving event

This event is a curtain closer for the competition and will be held in Cape Town ("the Mother City") on the 30th November 2013. We will use this opportunity to award the best provincial pictures and the national winners. We will also use the event to thank our jury, and our government and corporate partners and sponsors. We will then take stock of what the competition has achieved and plan for next year. We also hope to cement government and corporate partnerships with Wikimedia ZA.

Budget breakdown

		Qty	Rate	Total (Rand)	Total (US Dollars)	Notes
	Bill No. 1 - Preliminaries and General
1.1	Postage	1	500.00	500.00	61.00
1.2	Telcom costs	1	3,000.00	3,000.00	732.00	^[1]
1.3	Printed T-shirts, for the competition	150	100.00	15,000.00	1,833.97
1.4	Incidental costs & contingencies	1	2,500.00	2,500.00	305.66
1.5	Project Management	3	5,000.00	15,000.00	1,833.97	^[2]
	TOTAL BILL Number 1			36,000.00	4,401.52
		Qty	Rate	Total (Rand)	Total (US Dollars)	Notes
	Bill No. 2 - Event Launch (Target: 100 People)
2.1	Competition pamphlets	1,000	0.97	970.00	118.60
2.2	Event badges	5	100.00	500.00	61.00	^[3]
2.3	Finger snacks	10	500.00	5,000.00	610.00
2.4	Press Kits	10	200.00	2,000.00	244.00	^[4]
2.5	Demonstration stations	2	1,000.00	2,000.00	244.53	^[5]
2.6	Transport (Incl flights + Car rental)					^[6]
2.6.1	Flights	5	2500.00	12,500.00	1,524.95	^[7]
2.6.2	Car rentals	2	1,000.00	2,000.00	244.00	^[8]
2.7	Accommodation (Duplexes and single rooms)					^[6]
2.7.1	Single rooms	1	1,300.00	1,300.00	158.60	^[9]
2.7.2	Duplex rooms	4	750.00	3,000.00	365.99	^[10]
	TOTAL BILL Number 2			29,270.00	3,578.68
		Qty	Rate	Total (Rand)	Total (US Dollars)	Notes
	Bill No. 3 - Provincial Upload marathon
3.1	Competition pamphlets	45	20.00	900.00	109.80
3.2	Upload Stations	2	1,000.00	2,000.00	244.00
3.3	Transport (Incl flights + Car rental)					^[11]
3.3.1	Flights	1	2,000.00	2,000.00	244.00
3.3.3	Car rentals	1	1,000.00	1,000.00	122.00
3.4	Accommodation (Single room per province)	1	1,300.00	1,300.00	158.60	^[11]
3.5	Meals	1	300.00	300.00	36.60	^[11]
	TOTAL BILL Number 3			7,500.00	916.98
		Qty	Rate	Total (Rand)	Total (US Dollars)	Notes
	Bill No. 4 - Prize giving event (Target: 100 People)
4.1	Event catering	100	200.00	20,000.00	2,445.29
4.2	Themed decoration	1	4,000.00	4,000.00	488.00
4.5	National Prize	1	20,000.00	20,000.00	2,445.29
4.6	Transport (Incl flights + Car rental)
4.6.1	Flights	15	2500.00	37,500.00	4,584.91	^[7]
4.6.2	Car rentals	3	1,000.00	3,000.00	365.99	^[12]
4.7	Accommodation (1 night)
4.7.1	Single rooms	5	1,300.00	6,500.00	794.72	^[13]
4.7.2	Duplex rooms	10	750.00	7,500.00	916.98	^[14]
	TOTAL BILL Number 4			98,500	12,043.04

↑ From previous experience, organising some events, especially Launch and Price giving Event included some considerable phone calls, some of which were absorbed by Organizers
↑ Project management costs for project leads. From past experience project leads will be required to solicit sponsorship of venues and other negotiations that must occur during their normal working hours. We estimate atleast 5 days per project lead of time taken off. Rate based on average PM daily rate of R1,000.00 per day
↑ Similar to the badges used at conferences (only intended for the organizers).
↑ Actual information kits for press attending the event.
↑ Stations used to demonstrate the competition and Wikimedia projects in general.
↑ ^a ^b Chapter directors and organizing committee (calculated according to the WMF travel policy).
↑ ^a ^b Average cost for economy tickets between Johannesburg and Cape Town.
↑ Over weekend standard car hire. Two cars for CT organizers and board members
↑ For female organizer.
↑ Male organizers can share two duplexes
↑ ^a ^b ^c Wikimedian heading PUM operation (calculated according to the WMF travel policy).
↑ Over weekend standard car hire. Two cars for JHB organizers and board members
↑ For female organizer/Guest.
↑ Male organizers/Guests can share five duplexes

Summary

	PROJECT BILL OF QUANTITIES PRICE SUMMARY PAGE
1	BILL NO. 1 : PRELIMINARY & GENERAL	R	36,000.00	$	4,401.52
2	BILL NO. 2 : EVENT LAUNCH	R	29,270.00	$	'3,578.68
3	BILL NO. 3 : PROVINCIAL UPLOAD MARATHONS (6 Provinces)	R	45,000.00	$	5,501.90
5	BILL NO. 4: PRIZE GIVING EVENT	R	98,500.00	$	12,043.04
6	SUBTOTAL	R	208,770.00	$	25,525.13
7	VAT (14%)	R	29,227.80	$	3,573.52
8	TOTAL BUDGET PRICE	R	237,997.80	$	29,098.64

Above dollar totals were calculated at an exchange rate of R8.197. Recent exchange rate to be applied on total value in Rands of this budget.

Total project budget: $ 29,098.64

Total amount requested: $ 16,987.14

Are there additional sources of revenue that will fund any part of this project? List them here.: $ 12,111.5 - Total funds that were unused from WLM-ZA-2012

Non-financial requirements

None

Resources

For more information on project team members and the local organizing committee, visit our external page.

Partners

The following Organizations have expressed interest in assisting us undertake this project:

Premier Hotel.

Heritage Western Cape.

Johannesburg Heritage Foundation. (To be Confirmed)

Africa Centre.

CC-SA.

Department of Arts and Culture. (To be Confirmed)

Impact

This project meets a number of mission targets for Wikimedia strategic plan (through 2015). They are outlined below:

Increasing reach

Increasing Wikimedia's reach in the Global South is one of the salient points of Vision 2015. South Africa is crucial to this objective, as a key African hub. This competition received a fair amount of attention in Capetown, Johannesburg, Durban and Kimberly. There are a number of heritage enthusiasts looking forward to it. This year we intend to harness social networks for membership drives and thus increasing our reach in South Agrica as a chapter.

Participation

The potential of this project to increase participation is huge. This year we are aiming at about 1000 new users who will participate and upload. This in itself will be a great increase in the South African editor pool. Extensive focus will be put into creating lasting contacts with this who attend our upload marathon days.

Quality

Wikimedia Commons still has a very poor representation of South African heritage sites and monuments. The available images are of moderate to acceptable quality. This project aims to improve the coverage of the South African monuments by encouraging people (including professional photographers) to take and donate quality images under free licenses to the Wikimedia Commons database. Increased coverage outside main stream cities of Capetown and Johannesburg will be targeted.

Credibility

By roping in local authoritities, heritage societies and educational institutions as partners we will be able (to a great extent) to improve our credibility as a chapter and movement in handling such important issues as national heritage, and in running large scale public events in the country.

Benefits

This project will benefit the following online communities: English Wikipedia; Afrikaans Wikipedia; Zulu Wikipedia; Xhosa Wikipedia; Sotho Wikipedia; Xitsonga Wikipedia; Setswana Wikipedia

We expect to reach editotors especially in small language wikis through planned Provincial Upload Marathons.

Provide a brief statement (about 1 paragraph) about how your project is related to other work in the Wikimedia movement.

This project is part of the International Wiki Loves Monuments photo contest and can also be classsified under GLAM program area since it is targeting people interested in heritage monuments.

If successful, does your project have the potential to be replicated successfully by other individuals, groups, or organizations?

This project is being replicated around the world as part of the bigger wiki loves monuments photo contest.

Please list any other benefits that this project will produce.

For us as a small chapter this project is crucial to sustaining our presence and relevance in the heritage sector as we seek to establish lasting ties with natural stake holders in this area.

For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:

Create a request for an extension of the approved project completion date.
Create a request for changes to the approved project budget.

Category:Wikimedia South Africa

[nt1-1] From previous experience, organising some events, especially Launch and Price giving Event included some considerable phone calls, some of which were absorbed by Organizers

[ph12-2] Project management costs for project leads. From past experience project leads will be required to solicit sponsorship of venues and other negotiations that must occur during their normal working hours. We estimate atleast 5 days per project lead of time taken off. Rate based on average PM daily rate of R1,000.00 per day

[ph2-3] Similar to the badges used at conferences (only intended for the organizers).

[ph3-4] Actual information kits for press attending the event.

[ph4-5] Stations used to demonstrate the competition and Wikimedia projects in general.

[ph5-6] Chapter directors and organizing committee (calculated according to the WMF travel policy).

[ph8-7] Average cost for economy tickets between Johannesburg and Cape Town.

[8] Over weekend standard car hire. Two cars for CT organizers and board members

[ph10-9] For female organizer.

[ph9-10] Male organizers can share two duplexes

[ph6-11] Wikimedian heading PUM operation (calculated according to the WMF travel policy).

[12] Over weekend standard car hire. Two cars for JHB organizers and board members

[ph11-13] For female organizer/Guest.

[14] Male organizers/Guests can share five duplexes

[1]

[2]

[3]

[4]

[5]

[6]

[7]

[8]

[9]

[10]

[11]

[12]

[13]

[14]