Grants:PEG/WM ZA/Administrator bridging funding/Admin Duties 2014

This page lists most of the activities that Theresa, the Wikimedia ZA administrator, has completed between her hiring in December 2013 and October 2014 when this list was compiled. It was compiled as part of the WM ZA Administrator bridging funding application.

Wikimania

• Speakers
• Quotations for transport
• Accommodation options
• Potential Sponsors
• Media contact list

Finances

• Appointment of Auditors
• VAT, NPO and PAYE registration
• Update of Directors details (past and present)
• Annual returns for WMZA
• Bridging Finance Recon
• OSF finance recon
• Investigate international payment options
• Second bank account
• New banking details to Foundation
• EMP payments to SARS
• FDC Application
• Internet Banking and Business Banking
• Monthly SARS payments
• Request for extension OSF grant
• Audit queries
• Income and expenditure statements with auditors
• Expense Claims
• Petty cash
• Record of financial obligations
• Confirm income into account
• 1 page blurb to potential funders
• OSF Financial Statements
• Follow up on payments due to WMZA
• Distell funding application
• Joburgpedia shortfall
• Grant Applications
• List of financial obligations
• OSF interim reports
• OSF funding application for 2015
• OSF site visit

Administration

• Website and Social Media Administration
• Business cards
• Reports
• Director’s Agreements and update of company registration documents
• Mailing list administration
• Newsletters
• Rental agreement for office
• PAYE registration
• Board Resolutions
• Dropbox Management
• Internship Applications
• Follow up on payments
• Forms to Auditors
• Reimbursements to Directors
• Contact with Library Association
• General correspondence
• Investigate possible funding sources
• Letter of Intent to OSF for 2015 cycle
• Coffee cards for Wiki Meetups
• Banners
• Revise filing hierarchy
• AGM notice
• Afrikaans article contributions
• Update media contacts
• Support for Missing Documentation
• Disciplinary Code for Directors
• Policies
• MOU with WCH
• Possible GLAM partnerships

WikiIndaba

• Budget
• Proposed programme
• Scholarships applications and reviews
• Logistics in terms of travel and visa requirements
• Scholarship enquiries
• Venue search
• Liaise with travel agent
• Activity monitor of each applicant
• Promotional Gifts
• SLA with travel agent
• Social events
• Recon of expenditure
• Progress Report to Directors
• Transport requirements
• Nametags
• Conference Guide
• Media liaison
• Final recon of expenditure
• Banners
• Confirmation of UK support
• Certificate of participation
• Final report and submission of invoices to Foundation
• Vetting report

Joburgpedia

• Confirmed installation of plaques
• Alternative supplier of plaques in SA
• Advertisement prepared for Wikipedian in Residence
• Judges for Writing competition
• Arrange edit-a-thon venues
• T-Shirts
• Pamphlet
• Joburgpedia 2013 shortfall
• Purchase scanner / printer
• Lanyards from Wikimedia CH
• Applications for WIR
• Catering for edit-a-tons
• Appointment letter to WIR
• Recon of finances
• Website and Social Media
• Advertise writing competition to schools across Gauteng
• Monthly invoicing and reports from WIR
• Press Releases
• Arrange CBS Filming with sites
• Confirm 2013 report closed
• Entries into writing competition
• Report
• Termination letter WIR

Wiki Loves Monuments

• Quotations venue hire
• Contact with camera and photographic clubs
• Press Releases
• Contract to WMF
• Confirmed receipt of funds
• Social Media
• Mailshots
• Website updates
• MOU – WCH
• Handled media Queries
• Scavenger hunts
• Copies of press appearances
• Handle upload queries
• Hugh Bland – Kwazulu Natal
• Contact with radio stations
• Photographs received from various people
• Mail to Instagram groups – Durban, Joburg and Cape Town
• Accommodation
• Travel arrangements

Wikizero

• Scheduled meetings with Sinenjongo High

Wiki Loves Wildlife

• Assisted with Grant proposal

GLAM

• Schedule meetings with Library Association and other stakeholders

Chapters Conference

• Attended: Germany – 10 to 14 April 2014

Open Book Festival

• Advertise
• Edit-A-thon
• Afrikaans Wikipedia Articles
• Social media
• Editors added to mailing list

AGM

• Annual Report Draft
• Quotations for audio, visual, lighting
• Update talk pages with new info

Nelson Mandela Funeral

• Covered event
• Report
• Submission of Expenses
• Sign and return grant agreement

Additional

Theresa's ability to speak Afrikaans fluently has also allowed Wikimedia ZA to reach out and connect with the Afrikaans Wikipedia community. One of the most active and vibrant of the African language communities on Wikipedia. Prior to her arrival we had only very limited communication with the Afrikaans community due to a lack of adequate Afrikaans language speakers amongst the Wikimedia ZA board. This as since been rectified some what and we have now elected a member of the Afrikaans Wikipedia community to our board. Without Theresa's assistance this would not have been possible.