Grants:PEG/WM ZA/Administrator bridging funding/Admin Duties 2014

This page lists most of the activities that Theresa, the Wikimedia ZA administrator, has completed between her hiring in December 2013 and October 2014 when this list was compiled. It was compiled as part of the WM ZA Administrator bridging funding application.

Wikimania

Speakers
Quotations for transport
Accommodation options
Potential Sponsors
Media contact list

Finances

Appointment of Auditors
VAT, NPO and PAYE registration
Update of Directors details (past and present)
Annual returns for WMZA
Bridging Finance Recon
OSF finance recon
Investigate international payment options
Second bank account
New banking details to Foundation
EMP payments to SARS
FDC Application
Internet Banking and Business Banking
Monthly SARS payments
Request for extension OSF grant
Audit queries
Income and expenditure statements with auditors
Expense Claims
Petty cash
Record of financial obligations
Confirm income into account
1 page blurb to potential funders
OSF Financial Statements
Follow up on payments due to WMZA
Distell funding application
Joburgpedia shortfall
Grant Applications
List of financial obligations
OSF interim reports
OSF funding application for 2015
OSF site visit

Administration

Website and Social Media Administration
Business cards
Reports
Director’s Agreements and update of company registration documents
Mailing list administration
Newsletters
Rental agreement for office
PAYE registration
Board Resolutions
Dropbox Management
Internship Applications
Follow up on payments
Forms to Auditors
Reimbursements to Directors
Contact with Library Association
General correspondence
Investigate possible funding sources
Letter of Intent to OSF for 2015 cycle
Coffee cards for Wiki Meetups
Banners
Revise filing hierarchy
AGM notice
Afrikaans article contributions
Update media contacts
Support for Missing Documentation
Disciplinary Code for Directors
Policies
MOU with WCH
Possible GLAM partnerships

WikiIndaba

Budget
Proposed programme
Scholarships applications and reviews
Logistics in terms of travel and visa requirements
Scholarship enquiries
Venue search
Liaise with travel agent
Activity monitor of each applicant
Promotional Gifts
SLA with travel agent
Social events
Recon of expenditure
Progress Report to Directors
Transport requirements
Nametags
Conference Guide
Media liaison
Final recon of expenditure
Banners
Confirmation of UK support
Certificate of participation
Final report and submission of invoices to Foundation
Vetting report

Joburgpedia

Confirmed installation of plaques
Alternative supplier of plaques in SA
Advertisement prepared for Wikipedian in Residence
Judges for Writing competition
Arrange edit-a-thon venues
T-Shirts
Pamphlet
Joburgpedia 2013 shortfall
Purchase scanner / printer
Lanyards from Wikimedia CH
Applications for WIR
Catering for edit-a-tons
Appointment letter to WIR
Recon of finances
Website and Social Media
Advertise writing competition to schools across Gauteng
Monthly invoicing and reports from WIR
Press Releases
Arrange CBS Filming with sites
Confirm 2013 report closed
Entries into writing competition
Report
Termination letter WIR

Wiki Loves Monuments

Quotations venue hire
Contact with camera and photographic clubs
Press Releases
Contract to WMF
Confirmed receipt of funds
Social Media
Mailshots
Website updates
MOU – WCH
Handled media Queries
Scavenger hunts
Copies of press appearances
Handle upload queries
Hugh Bland – Kwazulu Natal
Contact with radio stations
Photographs received from various people
Mail to Instagram groups – Durban, Joburg and Cape Town
Accommodation
Travel arrangements

Wikizero

Scheduled meetings with Sinenjongo High

Wiki Loves Wildlife

Assisted with Grant proposal

GLAM

Schedule meetings with Library Association and other stakeholders

Chapters Conference

Attended: Germany – 10 to 14 April 2014

Open Book Festival

Advertise
Edit-A-thon
Afrikaans Wikipedia Articles
Social media
Editors added to mailing list

AGM

Annual Report Draft
Quotations for audio, visual, lighting
Update talk pages with new info

Nelson Mandela Funeral

Covered event
Report
Submission of Expenses
Sign and return grant agreement

Additional

Theresa's ability to speak Afrikaans fluently has also allowed Wikimedia ZA to reach out and connect with the Afrikaans Wikipedia community. One of the most active and vibrant of the African language communities on Wikipedia. Prior to her arrival we had only very limited communication with the Afrikaans community due to a lack of adequate Afrikaans language speakers amongst the Wikimedia ZA board. This as since been rectified some what and we have now elected a member of the Afrikaans Wikipedia community to our board. Without Theresa's assistance this would not have been possible.