Budget overview
edit
Assumed Exchange Rate for conversion of any sums provided by WMF: 1 US$ = 62 INR (As on 12/10/2014)
Assumed 500 perticipants ( will give scholership to 45 wikimdian from Indic language community and 5 from Bangladesh)
| Code
|
No.
|
Item
|
|
INR
|
US$
|
%age
|
Notes
|
| WMF |
1 |
WMF |
|
300,000.00 |
4838.71 |
25.49% |
|
| CIS |
2 |
CIS - A2K Program |
|
382,100.00 |
6162.90 |
32.46% |
|
| WMIN |
3 |
Wikimedia India |
|
300,000.00 |
4838.71 |
25.49% |
|
| LS |
4 |
Local Sponsors |
|
|
|
|
|
| REG |
5 |
Registration |
350 |
175,000.00 |
2822.58 |
14.87% |
350prsn @ Rs 500
|
| REG |
6 |
Student Registration |
100 |
20,000.00 |
322.58 |
1.70% |
100prsn @ Rs 200
|
| Total |
|
|
|
1,177,100.00 |
18,985.48 |
100 % |
|
|
|
Summery of Expences
edit
| Code
|
No.
|
Item
|
Nos
|
INR
|
US$
|
%age
|
Notes
|
| PCE |
1 |
Pre-Conference expenses |
|
17,000.00 |
274.19 |
1.44% |
|
| EFM |
2 |
Conference infrastructure |
|
125,250.00 |
2020.16 |
10.64% |
|
| SPI |
3 |
SWAG, publicity material & information dispesral |
|
358,850.00 |
5787.90 |
30.49% |
|
| PRZ |
5 |
Bangla Wikipedia Photography Contest |
|
58,000.00 |
935.48 |
4.93% |
|
| FAT |
6 |
Food, Accommodation & conveyance |
|
618,000.00 |
9967.74 |
52.50% |
|
| Total |
|
|
|
1,177,100.00 |
18,985.48 |
|
|
|
|
Estimated expenses
edit
Food, Accommodation and Local Transport
edit
| Code
|
No.
|
Item
|
Quantity
|
INR
|
US$
|
Rate
|
Notes
|
| FAT |
2 |
Local transport |
10 |
10,000.00 |
161.29 |
1000 |
|
| FAT |
1 |
Morning Tea |
1000 |
10,000.00 |
161.29 |
10 |
( 2 days,500person@ Rs 10)
|
| FAT |
3 |
Forenoon refreshments with snaks |
1000 |
30,000.00 |
483.87 |
30 |
( 2days,500person@ Rs30)
|
| FAT |
4 |
Lunch |
1000 |
150,000.00 |
2419.35 |
150 |
( 2days,500person@ Rs 150)
|
| FAT |
5 |
Afternoon High Tea |
1000 |
30,000.00 |
483.87 |
50 |
( 2days,500person@ Rs 50)
|
| FAT |
6 |
Evening Refreshments |
1000 |
40,000.00 |
645.16 |
40 |
( 2days,500person@ Rs 40)
|
| FAT |
8 |
Accommodation |
140 |
168,000.00 |
2709.68 |
1200 |
( 2days,70person@ Rs 1200 twin share)
|
| FAT |
9 |
Transport for Scholarship grantee |
50 |
100,000.00 |
1612.90 |
2000 |
From each language commonunity we will invite 5 each Scholarship to other Indic language community members for economy 3rd AC train ticket.
|
| FAT |
10 |
Transport Scholarship grantee |
5 |
60,000.00 |
967.74 |
12000 |
Invite 5 flexible most active user/admin contibutor by flight from Bangladesh
|
| FAT |
11 |
Local Transport & TA for guests |
10 |
20,000.00 |
322.58 |
2000 |
|
| Total |
|
|
|
618,000.00 |
9,967.74 |
|
|
|
|
SWAGs, Publicity and Information Dispersal
edit
| Code
|
No.
|
Item
|
Quantity
|
INR
|
US$
|
Rate
|
Notes
|
| SPI |
1 |
WikiHandbook |
1000 |
60,000.00 |
967.74 |
60 |
|
| SPI |
3 |
Wiki T-Shirts |
500 |
150,000.00 |
2419.35 |
300 |
|
| SPI |
4 |
WikiPen |
1000 |
10,000.00 |
161.29 |
10 |
|
| SPI |
5 |
Wiki keychains |
250 |
7,500.00 |
120.97 |
30 |
|
| SPI |
6 |
Wiki School Bags |
100 |
30,000.00 |
483.87 |
300 |
|
| SPI |
7 |
Wiki Stickers |
1000 |
2,000.00 |
32.26 |
2 |
|
| SPI |
8 |
Brochures |
500 |
2,500.00 |
40.32 |
5 |
|
| SPI |
9 |
Notice |
1000 |
10,000.00 |
161.29 |
10 |
|
| SPI |
10 |
Poster |
1000 |
60,000.00 |
967.74 |
60 |
|
| SPI |
11 |
Print-outs & Photocopies |
1000 |
4,000.00 |
64.52 |
4 |
|
| SPI |
12 |
Badges Type 1 (Committee) |
25 |
750.00 |
12.10 |
30 |
|
| SPI |
13 |
Badges Type 2 (Guest) |
25 |
750.00 |
12.10 |
30 |
|
| SPI |
14 |
Badges Type 3 (Volunteer) |
35 |
1,050.00 |
16.94 |
30 |
|
| SPI |
15 |
Badges Type 4 (Participant) |
420 |
8,400.00 |
135.48 |
20 |
|
| SPI |
16 |
Registration Desk printing |
500 |
2,000.00 |
32.26 |
4 |
|
| SPI |
18 |
General Mementos |
30 |
3,000.00 |
48.39 |
100 |
|
| SPI |
19 |
Certificates |
150 |
1,500.00 |
24.19 |
10 |
|
| SPI |
20 |
Arch |
2 |
400.00 |
6.45 |
200 |
|
| SPI |
21 |
Boards |
5 |
5,000.00 |
80.65 |
200 |
|
| Total |
|
|
|
358,850.00 |
5,787.90 |
|
|
|
|
Bangla Wikipedia Photography Contest
edit
| Code
|
No.
|
Item
|
Quantity
|
INR
|
US$
|
Rate
|
Notes
|
| PRZ |
1 |
Award for best three photographs |
3 |
3,000.00 |
48.39 |
1,000.00 |
|
| PRZ |
2 |
Prize-money (1st) |
1 |
20,000.00 |
322.58 |
20,000.00 |
|
| PRZ |
3 |
Prize-money (2nd) |
1 |
15,000.00 |
241.94 |
15,000.00 |
|
| PRZ |
4 |
Prize-money (3rd) |
1 |
10,000.00 |
161.29 |
10,000.00 |
|
| PRZ |
5 |
Highly Commendable Awards |
10 |
5,000.00 |
80.65 |
500.00 |
|
| PRZ |
6 |
Award for the judges |
5 |
5,000.00 |
80.65 |
1,000.00 |
|
| Total |
|
|
|
58,000.00 |
935.483871 |
|
|
|
|
Conference infrastructure Event facilities and management
edit
| Code
|
No.
|
Item
|
Quantity
|
INR
|
US$
|
Rate
|
Notes
|
| EFM |
1 |
Auditorium |
2 |
20,000.00 |
322.58 |
|
|
| EFM |
2 |
Hall |
2 |
8,000.00 |
129.03 |
|
|
| EFM |
3 |
PA system |
3 |
24,000.00 |
387.10 |
|
|
| EFM |
4 |
Internet |
2 |
10,000.00 |
161.29 |
|
|
| EFM |
5 |
Video streaming |
2 |
4,000.00 |
64.52 |
|
|
| EFM |
6 |
Media Interface |
2 |
5,000.00 |
80.65 |
|
|
| EFM |
7 |
Fire & safety |
1 |
2,000.00 |
32.26 |
|
|
| EFM |
8 |
First Aid |
1 |
2,000.00 |
32.26 |
|
|
| EFM |
9 |
Projector |
3 |
4,500.00 |
72.58 |
|
|
| EFM |
10 |
Stationary |
1 |
1,000.00 |
16.13 |
|
|
| EFM |
11 |
Labour |
6 |
3,000.00 |
48.39 |
|
|
| EFM |
12 |
Decorations |
1 |
5,000.00 |
80.65 |
|
|
| EFM |
13 |
Recording & Documentation |
1 |
25,000.00 |
403.23 |
|
|
| EFM |
14 |
Police permissions & Security |
1 |
4,000.00 |
64.52 |
|
|
| EFM |
15 |
Standby Generator |
2 |
4,000.00 |
64.52 |
|
|
| EFM |
16 |
Phone charges |
5 |
750.00 |
12.10 |
|
|
| EFM |
17 |
Postal |
100 |
3,000.00 |
48.39 |
|
|
| Total |
|
|
|
125,250.00 |
1617 |
|
|
|
|
Pre-conference expenses
edit
| Code
|
No.
|
Item
|
Quantity
|
INR
|
US$
|
Rate
|
Notes
|
| PCE |
1 |
Committee meetings |
4 |
5,000.00 |
80.65 |
19.77 |
|
| PCE |
2 |
Pre-conference outreach workshops |
4 |
12,000.00 |
193.55 |
47.44 |
|
| Total |
|
|
|
17,000.00 |
274.1935484 |
|
|
|
|
