Grants:PEG/WM IN/Bengali Wikipedia 10th anniversary/Budget

Budget overviewEdit

Assumed Exchange Rate for conversion of any sums provided by WMF: 1 US$ = 62 INR (As on 12/10/2014)

Assumed 500 perticipants ( will give scholership to 45 wikimdian from Indic language community and 5 from Bangladesh)

Code No. Item ' INR US$ %age Notes
WMF 1 WMF 300,000.00 4838.71 25.49%
CIS 2 CIS - A2K Program 382,100.00 6162.90 32.46%
WMIN 3 Wikimedia India 300,000.00 4838.71 25.49%
LS 4 Local Sponsors
REG 5 Registration 350 175,000.00 2822.58 14.87% 350prsn @ Rs 500
REG 6 Student Registration 100 20,000.00 322.58 1.70% 100prsn @ Rs 200
Total 1,177,100.00 18,985.48 100 %


Summery of ExpencesEdit

Code No. Item Nos INR US$ %age Notes
PCE 1 Pre-Conference expenses 17,000.00 274.19 1.44%
EFM 2 Conference infrastructure 125,250.00 2020.16 10.64%
SPI 3 SWAG, publicity material & information dispesral 358,850.00 5787.90 30.49%
PRZ 5 Bangla Wikipedia Photography Contest 58,000.00 935.48 4.93%
FAT 6 Food, Accommodation & conveyance 618,000.00 9967.74 52.50%
Total 1,177,100.00 18,985.48

Estimated expensesEdit

Food, Accommodation and Local TransportEdit

Code No. Item Quantity INR US$ Rate Notes
FAT 2 Local transport 10 10,000.00 161.29 1000
FAT 1 Morning Tea 1000 10,000.00 161.29 10 ( 2 days,500person@ Rs 10)
FAT 3 Forenoon refreshments with snaks 1000 30,000.00 483.87 30 ( 2days,500person@ Rs30)
FAT 4 Lunch 1000 150,000.00 2419.35 150 ( 2days,500person@ Rs 150)
FAT 5 Afternoon High Tea 1000 30,000.00 483.87 50 ( 2days,500person@ Rs 50)
FAT 6 Evening Refreshments 1000 40,000.00 645.16 40 ( 2days,500person@ Rs 40)
FAT 8 Accommodation 140 168,000.00 2709.68 1200 ( 2days,70person@ Rs 1200 twin share)
FAT 9 Transport for Scholarship grantee 50 100,000.00 1612.90 2000 From each language commonunity we will invite 5 each Scholarship to other Indic language community members for economy 3rd AC train ticket.
FAT 10 Transport Scholarship grantee 5 60,000.00 967.74 12000 Invite 5 flexible most active user/admin contibutor by flight from Bangladesh
FAT 11 Local Transport & TA for guests 10 20,000.00 322.58 2000
Total 618,000.00 9,967.74

SWAGs, Publicity and Information DispersalEdit

Code No. Item Quantity INR US$ Rate Notes
SPI 1 WikiHandbook 1000 60,000.00 967.74 60
SPI 3 Wiki T-Shirts 500 150,000.00 2419.35 300
SPI 4 WikiPen 1000 10,000.00 161.29 10
SPI 5 Wiki keychains 250 7,500.00 120.97 30
SPI 6 Wiki School Bags 100 30,000.00 483.87 300
SPI 7 Wiki Stickers 1000 2,000.00 32.26 2
SPI 8 Brochures 500 2,500.00 40.32 5
SPI 9 Notice 1000 10,000.00 161.29 10
SPI 10 Poster 1000 60,000.00 967.74 60
SPI 11 Print-outs & Photocopies 1000 4,000.00 64.52 4
SPI 12 Badges Type 1 (Committee) 25 750.00 12.10 30
SPI 13 Badges Type 2 (Guest) 25 750.00 12.10 30
SPI 14 Badges Type 3 (Volunteer) 35 1,050.00 16.94 30
SPI 15 Badges Type 4 (Participant) 420 8,400.00 135.48 20
SPI 16 Registration Desk printing 500 2,000.00 32.26 4
SPI 18 General Mementos 30 3,000.00 48.39 100
SPI 19 Certificates 150 1,500.00 24.19 10
SPI 20 Arch 2 400.00 6.45 200
SPI 21 Boards 5 5,000.00 80.65 200
Total 358,850.00 5,787.90
Bangla Wikipedia Photography ContestEdit
Code No. Item Quantity INR US$ Rate Notes
PRZ 1 Award for best three photographs 3 3,000.00 48.39 1,000.00
PRZ 2 Prize-money (1st) 1 20,000.00 322.58 20,000.00
PRZ 3 Prize-money (2nd) 1 15,000.00 241.94 15,000.00
PRZ 4 Prize-money (3rd) 1 10,000.00 161.29 10,000.00
PRZ 5 Highly Commendable Awards 10 5,000.00 80.65 500.00
PRZ 6 Award for the judges 5 5,000.00 80.65 1,000.00
Total 58,000.00 935.483871

Conference infrastructure Event facilities and managementEdit

Code No. Item Quantity INR US$ Rate Notes
EFM 1 Auditorium 2 20,000.00 322.58
EFM 2 Hall 2 8,000.00 129.03
EFM 3 PA system 3 24,000.00 387.10
EFM 4 Internet 2 10,000.00 161.29
EFM 5 Video streaming 2 4,000.00 64.52
EFM 6 Media Interface 2 5,000.00 80.65
EFM 7 Fire & safety 1 2,000.00 32.26
EFM 8 First Aid 1 2,000.00 32.26
EFM 9 Projector 3 4,500.00 72.58
EFM 10 Stationary 1 1,000.00 16.13
EFM 11 Labour 6 3,000.00 48.39
EFM 12 Decorations 1 5,000.00 80.65
EFM 13 Recording & Documentation 1 25,000.00 403.23
EFM 14 Police permissions & Security 1 4,000.00 64.52
EFM 15 Standby Generator 2 4,000.00 64.52
EFM 16 Phone charges 5 750.00 12.10
EFM 17 Postal 100 3,000.00 48.39
Total 125,250.00 1617

Pre-conference expensesEdit

Code No. Item Quantity INR US$ Rate Notes
PCE 1 Committee meetings 4 5,000.00 80.65 19.77
PCE 2 Pre-conference outreach workshops 4 12,000.00 193.55 47.44
Total 17,000.00 274.1935484