Grants:PEG/WM ES/CUSL8

Funded

This submission to the Project and Event Grants Program was funded in the fiscal year 2013-14. This is a grant to an organization.

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Project Information

Project

The official name of your project:

CUSL8

Please describe your project in 1-2 sentences.

Dissemination of Wikimedia Foundation projects in the Spanish National Free Software Universitary Contest Awards ceremony/Conference. The event will be a meeting point for wikipedian communities and university.

Requestor

This is the name of the group, organization, or individual requesting funding. For individuals, this may be a username.

WM-ES Spanish Chapter WM

Primary organization contact or project lead:

Legal name: Manuel Palomo-Duarte
Title or position within WMES: Wikimedia España board member

Secondary organization contact or project lead:

Legal name: Miguel García
Title or position within WMES: Treasurer

Amount requested

In currency requested:

~~EUR2170~~ EUR1750

In US dollars (this will be the same if the grant is requested in USD):

~~$2925,377~~ $2,410.10

Start and completion dates

The date this project will begin (include day, month, year):

~~May, 15th 2014~~ April 11, 2014

The date this project will complete (include day, month, year:

~~May, 16th 2014~~ June 6, 2014

Conflict of Interest statement

Are you aware of any conflict of interest (or what might be perceived as one) between the roles of any of the project leaders or board members? -- please answer NO or specify any (potential) conflict you are aware of.

Manuel Palomo-Duarte was member of the local organization committee of the Contest in previous years. Some students supervised by WM-ES members may take part in the project

IF there is any (potential) conflict, describe what steps you are taking to disclose and/or mitigate the conflict

Manuel is no long member of the organization committee of the Contest, being just a member of the award committee as an expert in FLOSS. Conflict of Interest rules in award committee do not allow an expert to evaluate a student he/she supervises

Goals, activities and measures of success

Project goals

The Concurso Universitario de Software Libre (Universitary Contest on Free Software) is a Spanish national contest to promote Free/Libre/OpenSource software (FLOSS), hardware and technical documentation in the scope of the Spanish Universities. This activity aims to fill the gap between university students and FLOSS to create longterm links that will provide benefits to both communities. This is the 8th edition of this activity, it has been celebrated yearly since the 2006/7 academic year.

More than 900 students have already participated in this contest, with more than 500 contributed projects since the beginning of this activity (some of them wiki-related, like AntiVandalBot -eventually winner in 2008 year or Clever Figures 4 MediaWiki software). The contest is promoted by FLOSS offices from the universities of Sevilla, Cádiz, Granada, La Laguna (Canary Islands), Zaragoza, Murcia and Castilla-La Mancha.

The Fase Final (Final phase Award Conference) includes a series of seminars where the selected students present their projects. There are also other talks and workshops conducted by industry practitioners and academics. This year, this event will take place in Sevilla, the capital of Andalusia by 15th May 2014. The Escuela Técnica Superior de Ingeniería Informática (Computer Sciences Faculty) will be the venue of the event, with SUGUS (University of Sevilla Linux User’s group, http://sugus.eii.us.es) and SOLFA (http://solfa.us.es) being the local committee.

We think the Final phase Award Conference is an interesting event to spread Wikimedia Foundation projects and to help to get students involved in this Open-Knowledge community. We estimate that there will be around 50 attendants to this event.

Project scope and list of activities

The main activities are the contest, the seminars and the award ceremony

The contest itself

In 2012/13, two members of the Wikimedia Spain board were part of the award committee. This committee is composed of up to 20 experts from FLOSS and Open Knowledge communities, comprising both academic and practitioners. Their main task consists of selecting the most relevant projects that have participated in the corresponding edition, but they also provide interesting feedback to all the participants, to help them improve theirs projects and share/spread knowledge.

Two representatives of WikiMedia Spain will be part again of the committee to provide feedback to students and chose the winner.

The seminars

The most relevant speakers that have participated in the event in previous years are:

Malcom Bain (ID lawpartners & Fellow of the Free Software Foundation Europe), lawyer specialized in FLOSS and OpenKnowledge.
Pascal Chevrel (Mozilla Foundation), he was the secretary of Mozilla Foundation in Europe at the time he participated as speaker.
Alberto Barrionuevo (Independent consultant, founder of Opentia), expert in public administration and FLOSS matters.
Alfonso de Cala (Junta de Andalucía), local Andalusian government FLOSS representative.
Alvaro Lopez Ortega (Cherokee project), main developer of the Cherokee webserver.
Paul Brown (Linux Magazine), Spanish editor of Linux Magazine.
Jonathan Chacón (ONCE foundation), blind software developer working for ONCE foundation that is expert in accessibility.

Among many many others.

This seminar includes talks by best students, that are invited to the Conference, being the main expense for funding in this project. Additionally, we want to make a little gift to the speakers and to the volunteers that will work in this event, and we think that the shirts with that slogan is a good one.

We plan to make a short seminar on wiki-related projects in previous years, and an “edithon” to increase the number/quality of Wikipedia articles related to open source technologies and communities, specially in Spanish Wikipedia.

This is the list of the speakers that have confirmed his attendance:

Jorge Sierra, president of Wikimedia España (or other board member representing the Chapter)

Award ceremony

Award ceremony to give prizes to winning students

Measures of success

There are some measures that we can study:

Number of attendees. If lower than 30, we will regard that as a failure.
Media stories. If more than 2 positive stories, we will regard that as a success.
Photos and videos. If we fail to cover these event with photos and videos and upload them under a free license, we regard that as a failure.
Number of Wikipedia pages that receive contributions during the edithon. More than 10 will be a success.
Number of new registered Wikipedian users. More than 5 will be a success. Note: if the majority of the attendants already have an account this measure will be discarded.

Tools and opportunities

This activity is publicized in main local specialized technical journals, web sites and magazines, such as Novatica, Muy Linux and Barrapunto, among many others. We think that some press, radio and even TV media, could be interested in this project, making more visibility of Wikipedia, Spanish Wikimedia Chapter and other projects from the Wikimedia Foundation.

The regional government has conducted a free-software adoption policy for a decade, with results specially visible at schools. We would like that the generation of university students who learn and studied using with free software get involve in open-knowledge projects

Making a wiki-event in Sevilla, the capital of Andalusia can help extent the Wikipedian community in the region.

The event can be a meeting point for wikipedian communities and university.

Strategic alignment

Strategy

Our proposal works on 3 priorities of the Feb 2011 Wikimedia Strategic Plan:

Increase participation: We want to get more students, academic staff and practitioners involved in Spanish Wikipedia and other wiki-projects, specially in computer science-related stuff.
Improve quality: We want students, academic staff an practitioners to contribute to Wikipedia during the "edithon".
Encourage Innovation: We want students who participants to develop Wikipedia related software tools and systems

Additionally, we want to increase visibility of the Spanish Wikimedia Chapter.

Program area

Education, MediaWiki free software development

Contribution to movement learning

Our results could help people do similar project within other IT contests or conferences, specially student-oriented ones.

Community discussion

Community endorsement (or at least evidence that there are no serious objections) may greatly improve your project's chances for success, and its chances for receiving funding from WMF. Does your project benefit a particular Wikimedia project and / or language community? If so, please tell us which community.

Spanish Wikipedia.

If you have discussed this grant proposal with a relevant community, please tell us about it, and provide links where possible.

WM Spanish chapter

Budget breakdown

Project budget table

Number	Category	Item description	Unit	Number of units	Cost per unit	Total cost	Currency	Notes
1	Travel and accommodation to Seville	For a student	1 flight and 2 nights in a hotel	2	300	600	EUR	We checked low-cost companies and shared hotel room. In case the travel is not long, other transport (bus or private car) will be checked
2	Travel and accommodation to Seville	For a invited speaker to talk about Free Knowledge or licensing	1 flight and 2 nights in a hotel	1	350	350	EUR	We checked low-cost companies and shared hotel room. In case the travel is not long, other transport (bus or private car) will be checked
3	Travel and accommodation to Seville	For a person representing WM-ES	1 flight and 2 nights in a hotel	1	350	350	EUR	We checked low-cost companies and shared hotel room. In case the travel is not long, other transport (bus or private car) will be checked
4	Food & Beverages	Lunch for Day 1	Per person	20 (organizers, selected students and speakers)	6	120	EUR	We will check food providers in University Campus
5	Event dissemination	Apparel	1 Shirt	20	7	140	EUR	T-shirts for publicize Wiki-projects and the Contest with slogan: "Do you wiki?" or similar in Spanish

Unforeseen and extraordinary expenses: EUR190

Total cost of project in your budget's currency and in US dollars

In your budget's currency:

EUR1750

In US dollars:

$2410,1

Total amount requested in your budget's currency and in US dollars

In your budget's currency:

EUR1750

In US dollars:

$2410,1

Other funding

No

Non-financial requirements

The venue for the ceremony is already arranged with the University of Seville for free. There will be a comfortable room for the seminars with wireless connection and all usual facilities in the Faculty. It is well connected by public transport.

We would like to request the use Wikipedia logos in the t-shirts.

Team members (optional)

Jorge Sierra, president of Wikimedia España
Manuel Palomo Duarte, member of Wikimedia España Board
Guillermo Rodríguez Cano, member of Wikimedia España
David Gómez, member of Wikimedia España

For grantees

If you are the grantee or representative that wrote this grant submission, you may request changes by using these links:

Create a request for an extension of the approved project completion date.
Create a request for changes to the approved project budget.