Grants:PEG/Ks aka 98 - GLAM activities in Japan/Japan GLAM Outreach

Funded

This submission to the Wikimedia Foundation Grants Program was funded in the fiscal year 2011-12. This is a grant to a group.

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This project has been funded, completed, and a project report has been reviewed and accepted by WMF Staff.
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This project was funded after the project completion date listed in the approved grant submission. The grantee was or is required to submit a complete report with documentation of expenses prior to any funds being released.

Legal name of chapter or nonchapter group
Grant contact name: Ks aka 98
Grant contact username or email: Ks aka 98
Full project name: Japan GLAM Outreach
Amount requested (in USD): 2,100 USD, equivalent of 161,530 JPY
Provisional target start date: November 11, 2011 (in Yokohama) and November 13, 2011 (in Kyoto)
Provisional completion date: Completed

Budget breakdown

Documentation of expenditures has been received by WMF.

Conference hall rental fee - 51,450 JPY
Equipment rental fee - 18,150 JPY
Travel expense of the lecturer - 25,950 JPY
Accommodation of the lecturer – 5,980 JPY
Interpretation fee – 60,000 JPY

We hosted the lectures focused on GLAM-Wiki collaboration which were held in Yokohama and Kyoto. The Yokohama lecture was mainly aimed at librarians attending the Librarian Fair on the same day. In order to attract more GLAM professionals, we rented a conference hall in the same facility where the Fair was held. For the Kyoto lecture, Hanazono University provided its hall free of charge.

Ks aka 98, the coordinator and the lecturer besides Liam Whyatt, the GLAM Fellow, made a trip to Kyoto from Tokyo for the Kyoto meet-up. I would like the expenses associated with this trip be reimbursed as his trip was essential for the success of this project.

We also hired a professional interpreter for the both lectures.

Project scope

We are submitting this grant request to cover part of the expenses for the GLAM outreaching lectures on November 11, 2011 and November 13, 2011 as featured in “outreach:GLAM/Newsletter/November 2011/Contents/East Asia report”

In contrast to the presence of highly sophisticated GLAM facilities in Japan, we have seen little collaboration between Wikimedia projects and GLAMs. One of the reasons is that outreaching efforts has not been done much, and the academic aspect of Wikimedia projects is undervalued among GLAM professionals. The main purpose of this project is to improve the awareness of GLAM projects among Japanese GLAM professionals and to attract interested volunteers by providing the information about the past GLAM-Wiki collaborations, hot topics, and etc.

We do not assume that such Japanese GLAM-Wiki collaborations will happen in a day; however, we do hope that this projects foster positive relationship between GLAMs and Japanese Wiki projects for the future.

Due to the illness of one of the event coordinators, the submission of this grant request followed after the project was completed. Ks aka 98 and other members have paid the expenses to avoid the cancellation of the lectures after WMF purchased a ticket for Lyam to give a lecture as described below. Detailed project report will be made available soon after this request is approved.

Project goal

The goal of this project is considered achieved if it improved the interest and knowledge about GLAM-Wiki collaboration of GLAM insiders and volunteers. GLAM outreaching effort is at early developmental stage in Japan, and its progress is hard to measure in the numbers. We would like to continue the outreaching efforts using the feedback and experience gained from this project.

Non-financial requirements

We invited Liam Whyatt, the GLAM Fellow as a lecturer. Thank you.

Other benefits

Summary of the lecture is already made available at ja:プロジェクト:アウトリーチ/GLAM/Wittylama. In the past, users had to go over the English documents to learn about the GLAM projects. This can be a basis of the future discussions.

Measures of success

interest by more GLAM facilities and professionals toward Wikimedia projects
interest by general public for the Wikimedia projects
improve the understanding of GLAM projects among Wikimedia volunteers

Team members (optional)

Ks aka 98
Tomo_suzuki (withdrawn, due to illness)