Grants:Conference/Wikimedia Community User Group Rwanda/WikiIndaba conference 2022/Report

Budget Breakdown

Item Expenses (In USD) Notes
Amount received From WMF
The total amount received from WMF 138,325$
PRE-CONFERENCE
LOC Project Management (Transport for meetings, food during meetings, etc.) 1,500
CONEFERE DAYS
Conference venue food 12,455
Dinner 5,375
Conference venue 2,400
Hotel venue (Accommodation) 33,800
Penalty fee for late payment of Hotel. 10,200 Initially the hotel gave us a discounted price. However, they revoke the discount and added a penalty fee of 10 200 USD for late payment. This amount is inclusive of accommodation, conference venue and catering.
Livestreaming & video recording 5,000
Awareness & SWAG merchandise
T shirts 2,200
Banners & Branding 1,000
SWAG 1,375
On Ground travels
Local scholarship (in form of transport) 2,100
Air travels
Airfare 46,075 There were number of people who's flights had to be rebooked, other's had to reschedule their flights because of the pilots strike action which coincided with the conference. Including 3% of the travel booking agent fee for every rebooking and rescheduling of flights.
Visa & Travel Insurance
Visa 470
Travel Insurance 2,100
COVID-19 protocols
Departure tests - PCR 1,040
Entertainment & Excursions
Traditional dance 1,000
Kigali tour 2,000
Food at Kigali tour 1,500
Event management company 6,000
Communication & Media Management 600
Social event Venue 200
Childcare 750
Bank charges 1,350 There was an increase in the total bank fees associated with paying fees to expedite the funds to reach Rwanda.
Genocide memorial donation 1,000
Car hire (Airport pick ups, delegate officials transportation) 500
Fiscal sponsorship 12,575
TOTAL 154, 565
Shortfall Balance 16,240


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Summary of funding

Total project budget (from your approved grant submission):138,325$

Total amount requested from WMF (from your approved grant submission):138,325$

'Total amount spent on this project (this total should be the total calculated from the table above): 154, 565 $

Total amount of WMF grant funds spent on this project:138,325$

Are there additional sources of revenue that funded any part of this project? List them here. Annual support Grant

Remaining funds

Are there any grant funds remaining?

NO.

There is no remaining amount but we have a Shortfall Balance of 16,240 $

Please list the total amount (specify currency) remaining here. (This is the amount you did not use, or the amount you still have after completing your grant.)