Grants:Conference/Wiki Education Brazil/2nd Brazilian Wikipedia Science Conference

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Conference & Event Grant

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targetplease add a target wiki

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amountplease add the amount you are requesting (USD)

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nonprofitNo

Friendly space expectations

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Goals and outcomes

Goals

Please list three to four priorities that the community has identified that they want to focus on at this conference. These should be specific and actionable.

Context

It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.

1. What inspired your community to begin planning this event?

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2. How does this event tie into other activities that your group has done?

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3. If your community has hosted a similar conference in the past, what outcomes and benefits have you seen from past conferences?

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4. Please list the focus priorities identified in the report from the last conference organized by this community. What progress have you made in those areas?

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5. If your community has hosted a similar conference in the past, what key lessons were learned, and what would you like to improve on?

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Measures of success

Please provide a list of both quantitative and qualitative criteria that will be used to determine how successful the project is. You are welcome to modify, delete or add to the metrics listed below so they reflect the goals of your event.

• Total # of participants (More participants does not equal better. More important are the experience level, level of engagement, and diversity of the participants)
• # of female participants
• % of participants who present at or moderate sessions
• % of respondents to the post-event survey and survey results
• # of new projects/partnerships initiated as a result of connections made, skills learned, or ideas shared at the conference (2 months, 6 months, and 1 year after the event)
• # of new tools or communication channels created to better coordinate work amongst participants and the greater community

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Plan

Venue and Logistics

Friendly space policy

• Please link to the friendly space policy that your community will be using for this event.
• Do you need or want guidance on how to implement a friendly space policy?

Event Program

Please give a brief outline of the conference schedule or program and any events or activities you are planning for participants. The timing, topics and format of each session should be finalized and published on Meta six weeks before the event.

Community Input

Grant reviewers will be interested to read how the planning discussion developed and who was engaged. Please link below to all of the places where discussion about this conference are happening, i.e. talk pages, Facebook groups, meetup pages, notes from meetings. The most central, up to date, and relevant page should be highlighted in BOLD letters.

Participation

It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.

1. Please describe the target audience for this conference or event.

Students, Teachers, Researchers, Academic wikimedians

2. If you are requesting funds for travel scholarships, what criteria will be used to select scholarship recipients?

Initially we are planning to provide resources for the invited keynotes, scientific committee members and key event contributors based on the level of participation.

3. If your conference has an outreach component, how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects?

All participants will be invited and engaged to join the movement and locally in our user group and education/research team and to contribute to our projects, generating impact and promoting wikimedia projects awareness inside many universities around the world.

4. Are you thinking about inviting WMF staff to attend or participate in the event? If yes, please list individuals or teams who you may want to invite, or describe how you would like WMF staff to be involved in the event.

We are planning to invite Dario Taraborelli from Wiki Research team, Dariusz Jemielniak(board of trustees), Daniel Kinzler(Wikimedia DE/Wikidata) for keynotes and workshops.

Follow-up

Please describe how you plan to follow up with event participants after the conference.

Resources and risks

Describe the resource potential for successfully executing this project and the key risks/threats.

Resources

Organizing team

Team	User Names
Conference Grant
Logistics
Conference Program
Scholarships
Communications
Volunteer Coordinators
Other team members

Risks

Examples of risks, along with how you would minimize or overcome them, are:

• Skill gaps in project leadership team (e.g. no financial management experience)
• Components of the measurement process that are hard to quantify

Examples of how to minimize these risks include:

• Recruiting volunteers with desired skills to project leadership team.
• Working with the WMF Learning & Evaluation Team to develop an appropriate measurement and evaluation plan.

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Budget

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Event budget table

Total cost of event

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Total amount requested from the Conference and Event Grants program

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Additional sources of revenue that may fund part of this event, and amounts funded

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Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.

Discussion

Endorsements

Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.