Grants:Conference/Suyash.dwivedi/Vishv Hindi Sammelan 2018

Please give a brief description of the event you are planning. What do you hope to accomplish during the event? Why is this event important for your community?

With a population of 310 million native speakers and an additional 258 million second language speakers in India alone, Hindi is the 4th most spoken language in the world, but the user base and quantity of content present in Hindi is extremely low when compared to other language projects. As compared to languages like French and German, the number of users and number of articles in Hindi is almost 10 times less, even though when the population of Hindi speakers around the world is almost double the population of French and German speakers combined. Hindi even has a lower user base and content than languages like Indonesian, Persian, Greek and Swedish, whose native population is just a fraction of Hindi speakers, despite the fact that the number of people accessing the internet in Hindi is comparable to English and is projected to overtake English by the year 2021 according to a report by Google-KPMG. Also, apart from this, although a majority of Hindi speakers are concentrated in North India, yet, a large chunk of Hindi speakers live in countries like Fiji, Mauritius, Suriname, South Africa, Guyana, Trinidad and Tobago, the Gulf countries like UAE, Qatar and Saudi Arabia and also in countries like USA, the UK and Canada, but we don't see any active users from these countries. The extreme lack of content is primarily due to the fact that the awareness about Wikipedia among Hindi speakers and among Indian Internet users at large is extremely low, as found out in a survey conducted last year. Also, primarily because there have been no language-specific efforts made to popularise Hindi Wikipedia in other Hindi speaking countries, hence we don't have a substantial user-base from these countries. These were some of the issues discussed in the Hindi Wikipedia Conference 2018.

The World Hindi Conference, is an international conference on Hindi language held every three years in countries having large Hindi speaking populations. It is the biggest event in the world focused on promoting Hindi language, in which several Hindi scholars, writers and organizations connected to Hindi participate from around the world, including multi-national corporations, educational institutions, Government agencies, NGOs and other culture and language-based institutions from India, the host country and all other partner countries, to contribute to the language. It gives a unique opertunity for all Hindi-based organizations and individuals to interact with each other. The next World Hindi Conference is scheduled to be held in Mauritius later this year(most probably in August or September).

We plan, to participate in this upcoming World Hindi Conference to represent Hindi Wikipedia, as It gives an important opertunity for us to promote Hindi Wikipedia among large numbers of individuals and groups with similar interests from India, Mauritius and around the world. It also gives us an opertunity to interact with them in prospects for possible co-operative agreements. Also, since this conference is about to be held in Mauritius, it also gives us a unique opertunity to popularise Hindi Wikipedia in Mauritius and search for possible cooperative agreements with organizations working for Hindi language, within Mauritius.

Important details

Please add key information to the table below. The dates, location and number of participants can be estimates and do not need to be finalized at this time.

Proposed date(s)	TBA
Proposed location	Mauritius
Number of participants	10
Event page	World Hindi Conference 2018
Primary contact person	Suyash.dwivedi

Background

Community input

Use the results from the community engagement survey to fill in the table below. Since you cannot cover all topics or meet all needs at one event, prioritisation is important. Please rank the priority of each topic, skill, project or problem as high, medium or low. Finally, please answer the questions below the table.

	Description	Priority
Strategic discussions: What are the top issues affecting your community that need to be discussed in person?
Capacity development: Are there important skills that many people in your community need to learn?
Working groups: Are there joint projects that need to be planned in person?
Community building: Are there other in-person activities are important for community building?

Survey analysis:

How many people did you send the survey to? How many people responded to the survey?

Ans - We put survey link at Hindi Wikipedia Village pump and 15 Users Participated, out of 15, 14 Voted for YES and 1 Vote as NEUTRAL.

Did you see consensus around shared goals that this community wants to focus on in the next 12 months? What were the top 2 goals?

Ans -

Based on survey responses, what are the most important things your community should do at the conference to achieve those goals?

Ans -

Context

It is helpful to get an understanding of why this event is important to your community, and what experiences you have had in the past. Please answer the applicable questions below.

1. What inspired your community to begin planning this event?

The extreme lack of content on Hindi Wikipedia is primarily due to the fact that the awareness about Wikipedia among Hindi speakers and among Indian Internet users at large is extremely low, as found out in a survey conducted last year. Also, primarily because there have been no language-specific efforts made to popularise Hindi Wikipedia in other Hindi speaking countries, hence we don't have a substantial user-base from these countries. These were some of the issues discussed in the Hindi Wikipedia Conference 2018. World Hindi Conference is the largest event in the world, which involves guests and organizations from all over the world, which are involved in promoting Hindi language, has events like panel discussions and provides a unique forum for all groups and individuals working for Hindi to come together and interact with each other. Hence it is the best platform to promote Hindi Wikipedia in front of those people who would be interested in joining or working with organizations like Wikipedia for their shared goals

2. How does this event relate to other activities that your community is working on?

3. Please list the priorities identified in the report from the last conference organized by this community. What progress have you made in those areas?

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4. If your community has hosted a similar conference in the past, what key lessons were learned, and what would you like to improve on?

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Plan

Venue and Logistics

1. If the venue is more than 1 hour away from a major airport or transportation hub, how will participants travel to the event venue?

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2. Is the event venue within walking distance from the hotel? If not, how will people travel between the two locations?

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3. Is the event venue and hotel accessible for people with physical disabilities?

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4. Do you anticipate any challenges with using the space for the event you are planning?

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Friendly space policy

Please link to the friendly space policy that your community will be using for this event.

Participation

It is crucial that most participants have a minimum level of Wikimedia experience so that they can engage actively in workshops and discussions. Please answer all applicable questions below.

1. Please describe the target audience for this conference or event.

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2. If your conference has an outreach component, how will you ensure engagement with these participants after the conference, and what impact do you see them having on the projects?

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3. Are you thinking about inviting WMF staff to attend or participate in the event? If yes, please list individuals or teams who you may want to invite, or describe how you would like WMF staff to be involved in the event.

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Scholarships

1. How many scholarships would you like to offer?

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2. What expenses will the scholarship cover?

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3. How will scholarship recipients be selected?

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Resources and risks

Describe the resource potential for successfully executing this project and the key risks/threats.

Resources

Organizing team

Team	User Names
WMF Liaison
Logistics
Conference Program
Scholarships
Communications
Volunteer Coordinators
Other team members

Risks

Examples of risks, along with how you would minimize or overcome them, are:

Skill gaps in project leadership team (e.g. no financial management experience)
Components of the measurement process that are hard to quantify

Examples of how to minimize these risks include:

Recruiting volunteers with desired skills to project leadership team.
Working with the WMF Learning & Evaluation Team to develop an appropriate measurement and evaluation plan.

Budget

Please provide a detailed breakdown of project expenses according to the instructions here. See Budget Guidelines.

Event budget table

Number	Category	Item description	Number of units	Cost per unit	Total cost in INR	Total cost in USD (approximate)	Notes
1	Advertising Materials	3 page brochure×10000+6 page booklet×5000		₹10×10,000 +₹60×5,000	₹4,00,000		Advertising Materials including 10,000 small brochures containing basic information about Hindi Wikipedia, 5,000 booklets containing details on how to read and edit Wikipedia and interact with the community
2	Venue	Includes cost of booking a space in the Conference venue and setting up a stall there			₹3,00,000		This is a rough estimate for the cost of booking a space and setting up a stall there, since the exact rates have not been announced yet, niether do we know the exact cost for logistics in Mauritius
3	International Travel	Two way travel from Delhi/Mumbai to Port Louis for 10 people	10	₹50,000	₹5,00,000		estimates based on rates obtained from the Internet, might vary slightly depending upon flight cost at the time of booking
4	Domestic Travel	Cost of travel from individual Cities to International Airport for 10 people.	10	₹7000	₹70,000		Cost of travel from individual Cities to International Airport for 10 people.
5	Accommodation	Double bed sharing rooms for seven nights	5	₹7,000/room ×5 rooms ×7 nights	₹2,45,000		Close estimate, based on rates obtained from the Internet
6	Communication and transportation costs				₹50,000		Includes Internet & telecommunication expenses and cost of transportation from hotel to conference venue and other transportation costs.
7	Administrative costs	Fiscal sponsor			₹85,080		Accounting, reporting, documentation etc by fiscal sponsor
		Total			₹16,50,080

Total cost of event: PLACEHOLDER TEXT

Total amount requested from the Conference and Event Grants program: PLACEHOLDER TEXT

Additional sources of revenue that may fund part of this event, and amounts funded: PLACEHOLDER TEXT

Please confirm that you are aware that changes to the approved budget beyond 10% in any category must be approved in advance.

Discussion

Endorsements

Do you think this project should be selected for a Conference Grant? Please add your name and rationale for endorsing this project in the list below. Other feedback, questions or concerns from community members are also highly valued, but please post them on the talk page of this proposal.

* Strong support- Good Proposal for Hindi Community Raju Jangid (talk) 15:22, 9 March 2018 (UTC)