Grants:APG/Proposals/2018-2019 round 1/Wikimedia Nederland/Proposal form

Overview

1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.

The WMNL strategy 2017-2020 defines our focus for the coming years. To implement our mission in the best possible way, Wikimedia Nederland wants to do equal justice to the interests of editors, partner institutes and readers:

• We want to position ourselves as an intermediary between Dutch institutions in possession of knowledge and collections, and knowledge users worldwide. Our priority will be to build capacity in the GLAM and education sectors to contribute to the Wikimedia projects. We will also work on giving as diverse a groups of individuals as possible the tools, opportunity and motivation to contribute in the Wikimedia movement.

• The primary focus is making knowledge held in the Netherlands, or knowledge relevant for the Netherlands, freely available.

The Wikimedia movement Strategic Direction 2030 reinforces our choice to focus on diversity within the movement, and on working to free content that is relevant for Wikimedians and readers of the Wikimedia projects worldwide, not just in the Netherlands.

We will also use the appeal of, and the general sympathy for, Wikipedia to make important stakeholders and the general public more aware of the importance of the wider topic of free knowledge.

The following programs and activities are comntinued and/or changed in 2019:

• We maintain the programs Community and Open Content.
• The programme Communication will be discontinued. Regular communications will be integrated into Operations.
• We will introduce a program Outreach, comprising all activities aimed at reaching out to groups not yet aware of or involved in the Wikimedia projects.

2. Name, fiscal year, and funding period.

• Legal name of organization: Vereniging Wikimedia Nederland
• Organization's fiscal year: 01/01-12/31
• 12-month funding period requested: 01/01/19 - 12/31/19
• Currency requested: Euro
• Name of primary contact: Sandra Rientjes

3. Amount requested.

Table 1

	Currency requested	US$
Total expenses for the upcoming year	444,275	501,990
APG funding requested for the upcoming year	340,000	384,169
Amount of funding received from WMF for the current year	340,000	384,169

4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?

• Wikimedia Nederland developed its plans in consultation with the community. We organised brainstorming meetings and on-wiki discussions for the annual plan 2018. We invited the community to participate in these discussions via announcements in the various village pumps and via the mailinglists.

• Throughout the year, we remain in contact with the community via irc, the WMNL-wiki and the newsletter. A staffmember and a board member are always present at the WikiSaturdays, when community members come to the WMNL office.

5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.

• Strategy 2017-2020 (In English)
• Annual plan 2018 (In Dutch)
• Annual plan 2019 (In Dutch)

Financials: current year

Table 2

Financials for the current funding period
Revenues or expenses	Planned (budgeted)		Actual, until one month before the proposal due date		Projected
	Currency requested	US dollars	Currency requested	US dollars	Currency requested	US dollars
Revenues (from all sources)	458,688	518,276	442,378	499,445	439,888	497,033
Expenses	458,688	518,276	316,938	357,823	443,000	500,550

Table 2 notes: In 2017, WMNL received a donation of €100,000 from a private grantmaker. This has been used to set up a designated reserve for the period 2017 - 2019.

Programs: upcoming year's annual plan

Table 3

Shared metrics

1. Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
2. Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
3. Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.

Grantee-defined metrics

1. other languages WP + WS: Number of items added or improved on other language versions (i.e. non-Dutch) of Wikipedia and Wikisource
2. Retention: Number of people who registered as editors during a WMNL-activity and are still active three months after the activity was completed

Program	Participants	Newly registered	Content pages	other languages WP + WS	Retention
Community	250	175	2000	500	20
Free Content	500	25	38000	3000	0
Outreach	1500	0	0	0	0
TOTAL FOR ALL PROGRAMS	2250	200	40000	3500	20

Table 3 notes:

• At least 15% of the results will be related to activities under Gendergap and Netherlands and the World.

• This table presents the results WMNL intends to achieve in 2019. However, these metrics are not the only measure by which WMNL determines whether activities or donations were successful and/or should be continued. For example, the difference between training a few editors who contribute high-quality content versus training a large group that contributes only once in a while is not expressed in any of these metrics. Other examples include the quality of added content and community diversity and health. Such non-metrics are not visible in the table below, but they are an integral part of the story that WMNL intends to tell in its annual report and its outreach efforts in general. These non-metrics are also fundamental for WMNL’s long-term strategy to be an active intermediary between Dutch GLAM institutions and Wikimedia-users.

Community

Continuing activities:

• Support for new editors: we will continue organising editor trainings, and update editor manuals and cheat sheets for new editors. We will also continue our train-trainers programme and provide new editors with opportunities to meet each other in safe online or offline environments .
• Community support will focus on providing assistance in improving working climate and capacity building for moderators and arbcom members. In addition we will maintain our scholarships and small grants programme.
• Gendergap: supporting the gender gap group and building on the work done in 2018 on women and tech.

Free content

Continuing activities:

• Netherlands and the world: focussing on content that is relevant worldwide, especially for emerging Wiki-communities. This programme also includes our work with immigrant communities, in particular from the Dutch Caribbean
• Capacity building in the GLAM-sector: initiating and supporting Wikipedian in Residence programmes, providing training on upload tools, editing Wikipedia, and Wikidata. We will also expand our range of online tools, checklists and ‘how to’ information, which help partners organise events and work with the Wikimedia community without support from WMNL

New or changed activities:

• We will strengthen our involvement in lobby and public affairs, increasing the Wikimedia Nederland and Wikipedia profile in public and political discussions about free knowledge, internet freedom and copyright. We will work with other parties, such as Kennisland, Creative Commons, Bits of Freedom to avoid duplication of effort.
• We hope to establish an externally funded longer running cooperation programme with libraries. In 2018, we are carrying out a an exploration of the library sector in the Netherlands (public, academic and specialised libraries) to assess whether such a longer running programme is feasible. This exploration is funded by the Stichting Pica (a grantmaker focussing on library innovation) who have indicated that they may be interested in funding the cooperation programme.

Outreach

We have clustered all our activities aimed at reaching new audiences in the new programme Outreach, and integrated routine communication activities under the operational programme.

Events and meetups: The annual conference and the Wiki-Saturdays are the backbone of our event programme. They originated at a time when Wikimedia Nederland was a purely volunteer organisation, with a small programme of activities, and fewer partnerships. We have revised these events to better meet today’s reality.

• Wiki-Saturdays will be held once a month instead of every two weeks. The Wiki-Saturdays used to be the main opportunity for community members to meet in real life. This is no longer the case: throughout the year volunteers see each other regularly at writing events, hackathons and seminars. Each Wiki-Saturday will have a theme, and we will invite external speakers or community members to share relevant expertise.
• The Wikimedia Conference Netherlands (WCN) will become the Wikicon Nederland; it will be a two day event. One day (Friday) will provide a programme that should interest GLAM and education professionals. The second day (Saturday) will be community focussed and provide an open platform for community members and other organisations working in the field of open knowledge to share knowledge and work together.

Staff and contractors: upcoming year's annual plan

1. Please describe your organization's staffing plan or strategy here, and provide a link to your organization's staffing plan or organogram if you have one.

2. List of staff by department or function.

You can use this table (or substitute your own list) to show us the number of FTEs (fulltime equivalents) for each department or function, where one person working at 100% time would be counted as 1.0. We need this information about the total number of staff (FTEs) you plan to have by the end of the current funding period, and staff you plan to have by the end of the upcoming funding period.

Table 4

FTEs
Department or function	End of current funding period	End of upcoming funding period	Explanation of changes
executive director	1	1	-
project coordinator	1.4	1.4	-
communications	0.5	0.5	-
eventorganising and community support	0.5	0.5	-
office management	0.5	0.5	-
Total (should equal the sum of the rows):	3.9	3.9	-

Table 4 notes or explanation of significant changes:

3. How much does your organization plan to spend on staff by the end of the current funding period, in currency requested and US dollars?

€ 240,000 (USD 271,178)

4. How much does your organization plan to spend on staff by the end of the upcoming funding period, in currency requested and US dollars?

€ 244,608 (USD 276,385)

Financials: upcoming year

Detailed budget: upcoming year

• Detailed budget 2019

Revenues: upcoming year

Table 5

Anticipated revenues for the upcoming funding period
Revenue source	Currency requested	US dollars	Status (e.g. guaranteed, application)
APG	340,000	384,169	requested
donations	30,000	33,897
membership fees	5,000	5,649	guaranteed, barring unexpected change in membership numbers
grants and sponsorships	39,275	44,377
withdrawal from designated reserve	30,000	33,897	In 2017, WMNL received a donation of €100,000 from a private grantmaker. This has been used to set up a designated reserve for the period 2017 - 2019.
Total revenues (should equal the sum of the rows):	444,275	501,990	-

Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.

Operating reserves: current and upcoming years

Please note that there is a policy that places restrictions on how much FDC funding your organization can use to build its operating reserves. If you would like to use FDC funding to for your organization's reserves, you must note that here. You will not be able to decide to allocate FDC funding from this grant to your reserves at a later date.

1. What is your plan for maintaining, building, or spending your reserves in the current year and the upcoming funding period? Please use the table below to show the amounts in your reserves at the beginning, year-to-date, and end of your current year, and the amount you plan to have in your reserves by the end of the upcoming funding period.

Table 6

Year	Year start	Year start (US)	Year-to-date	Year-to-date (US)	Year end	Year end (US)
Current year (e.g. 2017)	210,552	$237,713	-	-	180,000*	$203,220
Upcoming year (e.g. 2018)	-	-	-	-	150,000*	$169,486

• The total reserve contains a designated reserve of (currently) €79,282. This was part of a €100,000 donation received in 2017. It is earmarked for spending over three years. Hence the gradual reduction of the total reserve over 2018 and 2019.

2. How much FDC funding is your organization requesting to add to your reserves in the upcoming funding period? If you are not requesting any FDC funding to add to your reserves in the upcoming funding period, you can write zero.

Expenses: upcoming year's annual plan

1. Expenses by program (excludes staff and operations).

Table 7

Program	Currency requested	US dollars
Community	45,700	51,636
Free content	33,250	37,569
Outreach	27,200	30,733
Total program expenses (should equal the sum of the rows)	106,150	119,939

Table 7 notes: If your organization has significant funding designated for specific programs (e.g. a restricted grant), please make a note of that here.

• The previous programma Communication is now part of Operations.

2. Total expenses. Please use this table to summarize your organization's total expenses overall.

Table 8

Expense type	Currency requested	US dollars
Program expenses (total from Table 7, excludes staff)	113,650	128,414
Operations (excludes staff and programs)	93,517	105,665
Upcoming staff total expenses (from Table 4)	244,608	276,385
Total expenses (should equal the sum of the rows)	444,275	501,990

Table 8 notes:

Breakdown of staff costs per programme

Programme community	€ 31,231
Programme free content	€ 69,591
Programme Outreach	€ 28,223
Governance	€ 49,018
Operations	€ 66,546
Total	€244,608

Verification and signature

Please enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.

I verify that no funds from the Wikimedia Foundation will be used for political or legislative activities except as permitted by a grant agreement

Yes

Please sign below to complete this proposal form.

IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.

Please sign here once this proposal form is complete, using four tildes.

Sandra Rientjes - Wikimedia Nederland (talk) 08:55, 22 November 2018 (UTC)