Grants:APG/Proposals/2018-2019 round 1/Wikimedia Czech Republic/Proposal form


1. In order to support community review, please provide a brief description of your organization's work in the upcoming funding period.

The Activity Development Plan for 2019 is based on the Action Plan 2018 approved by the General Assembly and the experience we have gained so far. We will continue to develop three current programsː

Within the EDUcation program we will focus on local development and sustainability. At present, we have reached the limits of our volunteer lecturers, so we plan to create a lecture team that can meet public demand in the future on topics related to Wikimedia contribution. Within the EDUcation Program, we will keep the main target groups. In the framework of the activity for seniors, we want to focus on more targeted and long-term support for libraries across the country, so the libraries can form local courses for seniors - and share this know-how.

When working with students, we are struggling with the need for long-term support for teachers whose students are working on Wikipedia themes. We want to create a group of ambassador students who can support the development of a student program directly at the university.

In working with teachers who teach (with) Wiki, we want to support the preparation of manuals for individual lessons and their sharing amongst the teachers - by creating a methodical basis and a platform for their sharing.

The Multimedia Program focuses on the development of community activities - whether content creation or community-generated activities. This year, we mainly focused on creating and stabilizing the program. The transformation from voluntary to strategic leadership brought a number of challenges. For the next year, however, we would like to stepback and focus more on the community itself and create conditions for voluntary and joyful community engagement - in particular through Individual Community Projects. We will continue to develop cooperation with institutions, but now rely more heavily on our experiences.. Last but not least, we would like to attract new members to the active community, especially by making the rules more readable and sharing knowledge from experienced members.

Wikidata & TECH program depends on the activities of a small group of active volunteers. The plan is to maintain and develop their existing cooperation with the rest of the Czech community, notably through the education and sharing of their outputs, and last but not least, the acquisition of content, especially for the Wikidata project.

We want to focus primarily on sharing and communication as part of our organization's development. This year was marked by the stabilization of internal processes, strategy, and team. Now we have to focus more on working with active members of the community and promoting their activity and enthusiasm for creating a collaborative environment. We will create community advisory groups for each of the programs that will help us in this connection.

The stabilization of management, including personnel, also enables the stable development of a team of employees, external collaborators and, in particular, volunteers, to allow for long-term development of the organization's activities.

The challenge is to anchor the position of the organization in the Czech environment. We have great know-how, but we cannot use that knowledge to support processes leading to the realization of Wikimedia projects principles - such as the dissemination of free license principles.

In the following year, our chapter is going to host Wikimedia Hackathon, and we hope to assist the development of our Data/TECH community and gain an international experience on this field.

2. Name, fiscal year, and funding period.
  • Legal name of organization: Wikimedia Czech Republic
  • Organization's fiscal year: 01/01-12/31
  • 12-month funding period requested: 01/01/19 - 12/31/19
  • Currency requested: CZK
  • Name of primary contact: Klára Joklová

3. Amount requested.

Table 1

Currency requested US$
Total expenses for the upcoming year 4,555,530 200,571.24
APG funding requested for the upcoming year 2,788,330 122,770.17
Amount of funding received from WMF for the current year 2,697,025 122,769

We are hosting Wikimedia Hackathon 2019 - the budget is included in our total expences for upcoming year - this will be around 57,239̪̊USD.

4. How does your organization know what community members and contributors to online projects need or want? Does your organization conduct needs assessments or consult the contributors and volunteers most involved with its work?
  • Online discussions: We ask for opinions on specific issues online on our members wiki and mailing list. However, our experience shows that this usually creates less feedback than in-person discussions. Furthermore, we monitor talk pages and discussions on Wikimedia projects which are related to our chapter's activities. We invited the community to participate in these discussions via announcements in the various village pumps and via the mailinglists.
  • Community advisory groupsː This summer we have created a community advisory group for each program/activity. The group should became a bridge between community and target groups. We asked experienced community members as well as our colaborative partners out of community. Project managers communicate activity development plans with them and discuss a specific topics during the year.
  • Throughout the year, we remain in contact with the community via WMCZ-wiki and the newsletter. A staffmember and a board member are regularly present at the Wikimeetings, monthly meetings of a community, where we can discuss topics face-to-face
  • Online discussions: We ask for opinions on specific issues online on our members wiki and mailing list. However, our experience shows that this usually creates less feedback than in-person discussions. Furthermore, we monitor talk pages and discussions on Wikimedia projects which are related to our chapter's activities. We invited the community to participate in these discussions via announcements in the various village pumps..
  • Survey: we are creating forms for specific topics and ask community to give us their feedback during the year about a specific topic/changes that could influence the community

5. Please provide a link to your organization's strategic plan, and a link to your separate annual plans for the current and upcoming funding periods if you have them.

Annual plan summary


A. EDUcation Program

Seniors Write Wikipedia, new logo

EDUcation Program is a part of the association's activities to expand awareness of Wikimedia projects and also the active Czech community. The main target groups are youth, students, and seniors. In addition to organizing courses, we also provide support for creation of target groups for shared or supported editing - such as themed editing or wikiclubs.

  1. Seniors write Wikipedia (SePW)
  2. Students write Wikipedia (SPW)
  3. Teach (with)  Wiki
  4. Other EDU topics

1. Seniors Write Wikipedia


SWW’s activities are aimed at addressing a target group of seniors who, with their knowledge and experience, can become Wikipedia editors.

Seniors are addressed at our regular courses directly and indirectly through local libraries, where they can attend courses led by librarians. Because of this, we also try to educate librarians in editing and conducting courses.

SWW has great PR potential, because it enables us to promote the activities of WMCR and thereby further promote the meaning of Wikimedia projects.

Target groupː

1) Seniors

2) Librarians interested in organizing local senior courses

Goal of the activityː

  • More seniors involved in activity
  • More libraries which run the courses for seniors locally

Intended outcomeː

1) Promotion of WMCZ activities

2) Increase the diversity (more woman and seniors) among editors and gaining/nurturing of the new editors

Medium term goalː

Involve more librarians so that the program can be more widely disseminated.

Activity Development Planː

a) Focus more on the development of library courses.

There is a separate system of education for librarians:

i) Basics editing course - the broadest target group

ii) Editing workshop - a follow-up course for deepening

knowledge from the basics of editing

iii) How to teach seniors to edit Wikipedia - a specific course for

the librarians, who would like to organize local senior courses

b) Follow up activities for librarians

c) The formation of a lecturer's team - team of external collaborators who are able to teach about Wikimedia projects - paid external staff who are flexible with time and location of workshops

d) Accreditation for existing trainings

Student Write Wikipedia, new logo

2. Students Write Wikipedia


Students - especially universities - are a good target group for generating quality content for Wikimedia projects as part of a range of topics in the classroom.

Addressing students is traditionally done through university educators who choose editing Wikipedia as one of the forms of examination in their course.

The involvement of teachers is ideally assisted by a close wikipedist. The wikipedists are students who become Wikipedia ambassadors who can assist professors at the university.

Target groupː

University (high school) teachers

Goal of the activityː

  • Creating high-quality content
  • Increase community Diversity

Medium term goalː

1) Increase the amount of content

2) Increasing the number of teachers involved

Activity Development Planː

a) Promotion among teachers

b) Teaching tools for teachers

c) Creating Wikipedia ambassador concepts: - Wikipedists who can support university staff in implementing wikipedia concepts and activities in the university.

  • Activities: Addressing future teachers, librarians, IT´s (students), long-term collaboration
  • Teacher support - help with using tools - Dashboard, editing - Creating of the environment and conditions that will support them

3. Teach (with) Wiki


Many active members of the community became wikipedists in their adolescence, so we try to reach out to this target group at a time when they are forming their sense of self and choosing their free time activities.

At the same time, we are raising a generation that will be able to use information from wikimedia projects in the education process and understand the concept of their free use.

With this idea, we appeal to secondary and elementary school teachers - the goal is that teachers will create and share these tools themselves for how they creatively teach (with) wiki.

Target groupː

Teachers of technical and civic education at high and primary schools

Goal of the activityː

  • Expand the use of Wikipedia in schools
  • Teach teachers how to teach (with) Wiki

Medium term goalː

Simplify the process of teaching (with) Wiki for teachers

Activity Development Planː

a) Create a  clean landing page for Wiki Learn - a know-how area and methodological guides which teachers can use - crowdsourcing activity collection - a tool for creating materials by teachers themselves

b) Create a Methodological Guide for Teachers -How to teach (with) Wiki? - a base created by WMCZ tutors

c) Well-arranged offer of activities for schools and teachers

d) Accreditation for courses

e) PR activities

4. The other EDU activities

  1. Develop a process of collaboration with lecturers - gradual emerging of a lecturer team
  2. Wikiclubs - a regular editing meetups of wikipedians - keeping and trying to develop them
  3. Development of cooperation with experts - methodology, graphics, etc.
  4. Basic courses How to edit Wikipedia for the public - Activities: targeted thematic editathons
  5. Wider connection with GLAM activities
  6. KISK (Division of Information and Library Studies) - cooperation within  social innovations in libraries
  7. Czech Wikiconference - as the biggest annual activity for Czech community

B. Multimedia Program

We photograph Czechia, new Mediagrant theme

The Multimedia Program supports creation of open source, free license content in general as well as other related community activities.

In addition, the program promotes the proliferation of free license content, most often in collaboration with institutions such as galleries, libraries, archives and museums (GLAM) that collect multimedia content - especially photos, works of art, videos and other works..

It also informs and promotes the use of free licenses when making information and media accessible on the Internet.

1. Mediagrant activity

2. GLAM activity

3. Advocacy

1. Mediagrant activity


Mediagrant's activity supports community driven free license content creation and acquisition. Mediagrant supports local  projects held by the members of Czech community that support free content creation.

Target groupː

1) Community members - support of their activities

2) Community members (especially photographers) who have not yet collaborated with the WMCZ

3) Photographers who have not yet taken pictures for Wikimedia Commons

Goal of the activityː

  • Gaining content for Wikimedia Commons
  • Collaboration with photographers - establishing and maintaining relationships

Medium term goalː

1) Piloting and tuning the activity: “We photograph Czechia” so that the whole process of taking pictures for Wikimedia Commons/ Wikidata is simple and clear.

2) Creating a collaborative group of volunteers for Multimedia

3) Activation of local communities and projects

Activity Development Planː

1) Piloting and tuning the activity: “We photograph Czechia”. We will evaluate the effectiveness this activity after a defined amount of time. 2) PR for the activity “We photograph Czech”

3) Create an active advisory group for Multimedia

4) The other community activities prepared in collaboration with members of the community / with community/ by community:

  • Fotoworkshops
  • Photo editathons
  • WikiTown
  • Wikiexpedition

5) Facilitate the creation of manual of instructions and knowledge for the preparation and process of activities. This manual should come from the community and for the community.

6) Planning of “We photograph Czechia”/Mediagrant's community activities - activating a local community for long-term cooperation.

2. GLAM activities


As part of the activity, we are creating new partnerships especially with GLAM institutions, to provide or distribute content managed by these institutions under free licenses.

We are also fostering an environment for community members to build partnerships with these (especially local) institutions.

Target groupː

Institutions exhibiting or owning collections of objects or objects of encyclopedic significance

Goal of the activityː

  • Gain content for Wikimedia Foundation projects
  • Establishment of partnership / cooperation
  • Promotion of WMCZ activities

Medium term goalː

1) Creating a community guide for establishing local partnerships

2) Establishing new partnerships / cooperation

3) Centralization of information about existing partnerships and collaborating institutions, and establishing information  channels between WMCZ and community

4) Maintaining and developing of existing partnerships

5) Content gain for Wikimedia projects

Activity Development Planː

1. Establishing new partnerships with central institutions - by a multimedia manager

2. For the community

  • Creating complex materials for the community and beyond - over-writing rules for local partnerships (with local institutions)
  • Call for Cooperation - Local Volunteers
  • Coordination of cooperation and centralization of documents

3. Residents

  • Educational material for GLAM residents
  • Guiding of local volunteers - Creating a test group of residents
  • Education and coordination of residents

3. Advocacy


The aim of the advocacy activity is to disseminate information on the use of free licenses for works made available on the Internet and to promote the principles of free licenses in both European and Czech legislation.

We offer advice to community members in situations where the licensing terms of their works within Wikimedia projects are being violated.

Target groupː

Law makers and regulators affecting the use of free licenses or free access to information and their processing

Objective of the activityː

Advocacy activities on issues related to free access to information and equal access to education

Medium term goalː

1) Participate in the most prominent advocacy promotions

2) Inform the community of what is happening in advocacy

3) Creating a base of advocacy counseling

Activity Development Planː

1. Processing of basic legal information

2. Participation in the largest Czech / world advocacy activities that directly affect Wikimedia projects

3. Create a community advisory tool / authority - for frequently asked questions

C. Wikidata & TECH program


The aim of the program is to assist the development of the technical community and its activities that support volunteer work for Wikimedia projects, while also providing content for Wikimedia projects, especially Wikidata.

Target groupː

technical community

Goal of the activityː

  • Supporting technical community activities
  • Collaboration on the development of specific community tools
  • Establishing partnerships with organizations with a similar focus

Medium term goalː

1) Maintain existing collaboration with the community

2) Create an community advisory group for wikidata & TECH themes

3) Find the Program Coordinator

Activity Development Planː

1) Wikidata/TECH workshops

2) Wikimedia Hackathon Prague 2019

Table 3

Shared metrics

  1. Participants: The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.
  2. Newly registered: The number of participants that create new accounts on a Wikimedia project. These include users who register up to two weeks before the start of the event.
  3. Content pages: A content page is an article on Wikipedia, an item on Wikidata, a content page on Wikisource, an entry on Wiktionary, and a media file on Commons, etc. This metric captures the total number of content pages created or improved across all Wikimedia projects.

Grantee-defined metrics

  1. Number of objects (applies to: Multimedia Program) and Bytes added (applies to: Education & institutional collaboration and Wikidata & tech programs): Number of objects is a number of newly documented points of interest, suitable for photographic documentation (listed by photographers in our tracker systemexample) – roughly corresponds to a Wikidata item.[1] Bytes added corresponds to number of bytes added to the main namespace of any Wikimedia project, not counting Wikimedia Commons. This metric is very fair in estimating the impact of different types of users – authors of few but extremely long articles as well as prolific writers of a lot of very short articles. We use positive sum to allow compatibility with past data and because we have estimated the amount of content removed (by participants or by other Wikipedians) is rather low.
  2. Geographical coverage (applies to Multimedia Program), Survival (EDUcation Program) and number of active installs (Wikidata & TECH).: Geographical coverage is defined as a minimum number of objects documented for every region (13 regions total, excluding Prague). If the number exceeds a given value for a region, then the goal is met. Survival is a number of editors who made a certain number of edits at a certain time point after their registration. Number of active installs is defined as number of devices using the Wikimedia Commons App at the time of the reporting.
  3. Files used (applies to Multimedia Program): Distinct files on Wikimedia Commons used in at least one Wikimedia projects
Program Participants Newly registered Content pages 'Number of objects' (applies to: Multimedia Program) and Bytes added (applies to: Education & institutional collaboration and Wikidata & tech programs) 'Geographical coverage' (applies to Multimedia Program), Survival (EDUcation Program) and number of active installs (Wikidata & TECH). 'Files used' (applies to Multimedia Program)
Multimedia Program (Mediagrant + We Photograph Czechia): 10 10 10000 0
Multimedia Program (GLAM): 40 30 10000 0
EDUcation Program 375 280 2610 [2]
Wikidata & TECH program


Item number Budget item Total budget 2019 (CZK) FDC (CZK) 2019 other (CZK) 2019 Total budget 2019 (USD) FDC (USD) 2019 Other WMCZ 2019 (USD)
1. Media Acquisition/Multimedia Program 250,700.00 205,000.00 45,700.00 11,038.32 9,026.15 2,012.17
2. EDUcational program 119,800.00 69,800.00 50,000.00 5,274.79 3,073.29 2,201.50
3. Wikidata/TECH Content & Community 1,315,000.00 15,000.00 1,300,000.00 57,899.45 660,45 57,239.00
4. Staff 2,120,130.00 2,075,130.00 45,000.00 93,349.32 91,367.97 1,981.35
5. Operational costs 458,400.00 423,400.00 35,000.00 20,183.35 18,642.30 1,541.05
6. Operating reserves 291,500.00 291,500.00 12,826.00 12,826.00
Total expences 4,555,530.00 2,788,330.00 1,475,700.00 200,571.24 122,770.17 77,801.07

Verification and signature


Please enter "yes" or "no" for the verification below.

The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. General operating support through the FDC may not be used to cover political and legislative activities, although you may make a separate grant agreement with the WMF for these purposes.
I verify that no funds from the Wikimedia Foundation will be used
for political or legislative activities except as permitted by a grant agreement

Please sign below to complete this proposal form.

IMPORTANT. Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing or fails to remain eligible for the duration of the FDC process.
Please sign here once this proposal form is complete, using four tildes.
  1. For the purposes of Media Acquisition Program an object is a place or an area valid for photographic documentation. Every item that is documented within the Basic sub-program counts as an object. This means that an object can be a village, a protected area, a famous tree, an event, a monument related to folk architecture or Jewish heritage, a body of water of encyclopedic value or a craft-related item. Monuments that do not correspond with the definition above can be photographed in the scope of village documentation, but these do not count as separate objects. The Media Acquisition program focuses primarily on the objects that are not photographed (or have 1-2 pictures only). Each object should be photographed within this program only once.
  2. Detailed view by activity: Students Write Wikipedia 5%, Seniors Write Wikipedia 15%, Wikicamp 20%, GLAM events 20%.