Grants:APG/Proposals/2016-2017 round 1/Amical Wikimedia/Progress report form
Purpose of the report
editThis form is for organizations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January - 30 June of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.
Global metrics overview - all programs
editWe are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and
- Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
- Where necessary, explain the context behind your outcome.
- In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success
For more information and a sample, see Global Metrics.
- Program 1
- Community
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 48 | program details |
2. # of new editors | 122 | program details |
3. # of individuals involved | 208 | program details |
4. # of new images/media added to Wikimedia articles/pages | 209 | program details |
5. # of articles added or improved on Wikimedia projects | 221 | program details |
6. Absolute value of bytes added to or deleted from Wikimedia projects | n/a | program details |
- Program 2
- Education and Knowledge
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 125 | program details |
2. # of new editors | 1,098 | program details |
3. # of individuals involved | 1,768 | program details |
4. # of new images/media added to Wikimedia articles/pages | 736 | program details |
5. # of articles added or improved on Wikimedia projects | 2,758 | program details |
6. Absolute value of bytes added to or deleted from Wikimedia projects | n/a | program details |
- Program 3
- Core projects
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 499 | program details |
2. # of new editors | 359 | program details |
3. # of individuals involved | 1,384 | program details |
4. # of new images/media added to Wikimedia articles/pages | 1,526 | program details |
5. # of articles added or improved on Wikimedia projects | 3,585 | program details |
6. Absolute value of bytes added to or deleted from Wikimedia projects | n/a | program details |
Telling your program stories - all programs
editPlease tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.
- We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
- Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
- We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
- We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
- You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Program 1: Community
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Viquitrobada 2017 venue confirmed and cost free (in kind donation)
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Amical support volunteer led projects
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We do follow up private 1 to 1 meetings to make sure lower voices are listened
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We have a new board!
Target | Last year (if applicable) | Progress (at end of Q2) | Projected (end of year) | Comments | ||
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Organising Viquitrobada 2017, Catalan Wikimedians AGM | 2016 edition |
|
November 2017 | Preparing 2017 edition. We have venue confirmed & booked & now are preparing programme & guest speakers. Is not Amical's AGM but community's AGM. | ||
Following each volunteer driven activity | 2016 APG impact report |
|
100% | We've been following all volunteer proposals so far this year (e.g:Barcelona ComiCon...) |
Successes (so far) | Challenges (so far) | Learnings (so far) |
---|---|---|
|
|
|
Program 2: Education & Knowledge
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Musicology students editathon. 3rd year in a row
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We will organize Wikimedia Hackathon 2018 in a university
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Wikidata session for university researchers
Target | Last year (if applicable) | Progress (at end of Q2) | Projected (end of year) | Comments | ||
---|---|---|---|---|---|---|
Number of Classrooms collaborating with Wikipedia | 2016 impact report |
|
100% | Projects done course 2016-2017 | ||
New Mindset on knowledge sector | N/A |
|
100% | We keep publishing papers on reference magazines. We have contacted UAB as our new main education partner. We will run Wikimedia Hackathon 2018 in a University. |
Successes (so far) | Challenges (so far) | Learnings (so far) |
---|---|---|
|
Taking the best out of organising a hackathon with a big educational partner. Another one is on how to better scale our eduwiki projects to better reach more teacher and content. |
Wikidata is seen as a big thing among researches, but there are still some bridges to be done. We are good at talking with teachers, but we still need to work on reaching research departments at universities. This is one of our next goals probably for 2018. |
07-08 | 08-09 | 09-10 | 10-11 | 11-12 | 12-13 | 13-14 | 14-15 | 15-16 | 16-17 |
---|---|---|---|---|---|---|---|---|---|
3 | 1 | 3 | 4 | 7 | 13 | 38 | 46 | 55 | 46 |
Program 3: Core Projects
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New edition of #1lib1ref project was a success
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We have started to collaborate with performing arts festivals and professional associations
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We did an experimental project at a humanities writers residency
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20000dones. Project to reach 20k women biographies in cawiki
Successes (so far) | Challenges (so far) | Learnings (so far) |
---|---|---|
|
We have detected a little bit of stabilisation in some of our shorter one week online challenges. They are not a new thing any more and people are busy with other projects. They are still working very well, with good rations of content done and of volunteers engaged, but there is and small decrease if we compare with earlier periods. We need to think forward on the long term to adapt this kind of activities so they keep on engaging volunteers. |
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Revenues received during this six-month period
editPlease use the exchange rate in your APG proposal.
Table 2 Please report all spending in the currency of your grant unless US$ is requested.
- Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan Membership fees + donation EUR 2.500,00 € 30,00 € 30,00 € 2.908,12 USD 34.71 USD Membership fees are collected on July. Partnerships EUR 3.000,00 € 700,00 € 700,00 € 3.489,75 USD 814,28 USD Conferences and workshops EUR 3.000,00 € 170,00 € 170,00 € 3.489,75 USD 197,75 USD APG EUR 49.000,00 € 49.000,00 € 49.000,00 € 56.999,25 USD 56.999,25 USD Own reserves EUR 10.000,00 € 0,00 € 0,00 € 11.632,5 USD 0,00 USD TOTAL EUR 67.500,00 € 49.900,00 € 49.900,00 USD 78.519,37 USD 58.046,17 USD
* Provide estimates in US Dollars
Spending during this six-month period
editPlease use the exchange rate in your APG proposal.
Table 3 Please report all spending in the currency of your grant unless US$ is requested.
- (The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan Program 1: Community EUR 6.500,00 € 2.539,31 € 2.539,31 € 7.494,70 USD 2.937,74 USD 39,19% Program 2: Education & Knowledge EUR 33.500,00 € 14.404,70 € 14.404,70 € 38.626,51 USD 16.664,86 USD 43,14% Program 3: Core projects EUR 27.500,00 € 16.874,61 € 16.874,61 € 31.708,32 USD 19.522,32 USD 61,57% TOTALS EUR 67.500,00 € 33.818,62 € 33.818,62 € 77.829,53 USD 39.124,93 USD 50,27%
* Provide estimates in US Dollars
Compliance
editIs your organization compliant with the terms outlined in the grant agreement?
editAs required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".
- Yes
Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".
- Yes
Signature
edit- Once complete, please sign below with the usual four tildes.
Resources
editResources to plan for measurement
edit- Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
- Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
- Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.
Resources for storytelling
edit- WMF storytelling series and toolkit (DRAFT)
- Online workshop on Storytelling. By Frameworks institute
- The origin of storytelling
- Story frames, with a focus on news-worthiness.
- Reading guide: Storytelling and Social change. By Working Narratives
- The uses of the story.
- Case studies.
- Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
- Building bridges using narrative techniques. By Sparknow.net
- Differences between a report and a story
- Question guides and exercises.
- Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
- Developing a strategy
- Collaboration mechanisms
- Knowledge sharing and learning
- Capturing and storing knowledge.