Grants:APG/Proposals/2014-2015 round1/Wikimedia Israel/Proposal form
Community review has ended. You are still welcome to comment on these proposals, but the FDC and the applicants may not be able to respond to your feedback or consider it during the deliberations.
Please do not edit this proposal form directly. If changes are needed, applicants can request them on the proposal form's discussion page. Thank you!
If you need to review the edit instructions you will find them in the editintro.
Eligible organizations may complete this form to request an Annual Plan Grant from the Funds Dissemination Committee (FDC) in the current round. This complete proposal form must be published in English on Meta by the proposal submission date for each round for your organization's application to be considered. No changes should be made to this proposal form and supplementary documents after these proposal submission date without written approval from FDC staff, and any proposal forms created will be considered 'submitted' after the proposal submission deadline unless the applying organization withdraws the application in writing.
The purpose of this document is to provide the FDC with an overview of your organization's annual plan, the alignment of the plan with the Wikimedia movement’s strategic priorities, and the potential impact of the plan. This proposal should complement any annual planning documents your organization may have such as your organization's annual plan and strategic plan: please complete all fields and add links to supporting documents where relevant. If any documents are submitted in draft form (e.g. an annual plan that has not yet been approved by the organization's General Assembly), please link to the final version of the document once it has been approved, even if it is approved after the deadline. If you are a representative of the applicant organization, you may request permission to add information to this proposal form on the proposal form discussion page. All requested changes will be reviewed by FDC staff.
Please review the documents describing the Annual Plan Grants process, including the FDC Framework, Guidancefor the FDC from the Board, and the FDC's past funding recommendations: FDC recommendations. These documents include critical information for applicants.
If you have any questions about the form, please contact FDCSupport@Wikimedia.org. If you have general suggestions or comments about the form itself, please leave them on the discussion page for this form.
A few terms used in the form:
Basic information edit
- 1. In order to support community review, please provide a brief description of your organization's work in the upcoming year that can be used as a summary of your proposal. (This should be about 200 words, and should be easy for anyone to understand.)
Wikimedia Israel has expanded its activity in 2015 in two main courses of action: supporting several Wikimedia Projects and their communities and expanding our collaboration with with key organizations in Israel. Key focus areas this year include working to expand and strengthen the Israeli Wikipedia community and to support other Wikimedia Projects’ communities, and improving the training infrastructure will empower the volunteer instructors and increase the number of edits following the workshops. Beyond these actions, our intention is to expand WMIL activities in a new direction - the creation of openly licensed materials, and to expand collaborations which will increase content and encourage public awareness about the importance of open data and of the public domain.
- 2. Contact information.
- Legal name of organization: ויקימדיה ישראל ע”ר
- Organization's fiscal year (mm/dd–mm/dd): 01/01-12/31
- 12-month funding period requested (mm/dd/yy–mm/dd/yy): 01/01/15-12/31/15
- Primary contact name and position in organization: Michal Lester Executive Director
- Primary contact username or Email: email@example.com
- Secondary contact name and position in organization: Itzik Edri ChairPerson
- Secondary contact username or Email: firstname.lastname@example.org
- 3. Amount requested.
|Currency requested ()
|Total annual expenses of organization
|Amount requested from the FDC for the upcoming year's annual plan
|Amount to be raised from non-FDC sources (total from Table 5)
|Amount to be drawn from reserves for the upcoming year's annual plan
|Amount of FDC funds allocated for the current year's annual plan
- 4. What is your organization's proposed rate of growth in total budget since last year? Please explain your organization's rationale if your proposed budget will increase this year.
Our growth rate is 35%. The increase in budget is the result of expansion in our activities, and stems from a number of reasons: Expanding our activity in education field: in light of our evolving collaboration with the Ministry of Education, there has been an increase in demand for workshops at schools. Lectures in academia have also expressed growing interest. In order to address existing collaborations and expand the activities we wish to hire a coordinator who is an expert in training and has acquaintance with the education field (14.2%). Also, based on the strategic plan executed this summer, we have expanded our activities to include a digitization program and an enhanced open knowledge on public domain and free content. The cost of the suggested activity in this field is 13% of the budget. Beyond these, the Wikimania activity in Mexico has led to a significant increase in budgeting for overseas travel. As a rule, flights from Israel are very expensive. A flight to Wikimania is estimated to cost $2,000 per ticket, compared to $700 for London this year. Also, in 2014, we didn't budget for two ED trips to EDs’ retreats in Europe. Moreover, there has been an increase in ongoing activity in all areas (increasing number of workshops, etc.) and a moderate increase in expenses for wages, rent, and regular expenses.
Community engagement edit
This section provides the FDC an overview of your organization's work with volunteers and online contributors.
- 1. Which Wikimedia community or communities does your organization work with most closely, and which online Wikimedia project or projects does your organization's work support?
WMIL traditional target communities are:
- Hebrew-language Wikipedia
- As of Q3 2014, we have also begun working with the WikiSource community.
- The projects we support: Wikipedia.
We intend to support two additional communities this year: Wiktionary and MediaWiki Developers.
- 2. How does your organization know what community members / contributors to online projects need or want? Does your organization conduct needs assessments? How else does your organization consult the contributors and volunteers most involved with its work?
WMIL maintains continuous relations with the Wikimedia communities on a variety of channels:
- We run a mailing list in which our activists and volunteers can be updated on activities and issues, and where frequent discussions are made.
- Direct communication via the Community Coordinator's Talk Page.
- In our strategic process we distributed questionnaires examining how community members perceive the chapter's activity. These questionnaires indicated the strengthening of the relations with the community as a significant need.
- Additional means of contacting our volunteers directly, as detailed in the 2015 work plans (community support).
Organization planning and reports edit
Please provide links to your organization’s planning documents and reports. All of these documents are required unless otherwise indicated.
Your organization's strategic planning documents, past reports, and current annual planning documents, are essential to our understanding of your organization's proposal. If you think you will have difficulty submitting any of these documents with your organization's proposal form by the proposal submission deadline, you should contact FDC staff right away. You may also provide notes to this table here, as well as links to any supplementary documents to this proposal form.
Completed fiscal year Current year Upcoming year Annual plan (including budget) Working plan and budget (hebrew) and Proposal to FDC Working plan, Budget and Proposal to FDC Budget and Working plan (Hebrew and English). Community discussion around annual plan A Community discussion regarding the annual plan took place on a face to face meeting in Tel Aviv at 09/04/2012 A Community discussion regarding the annual plan took place on a face to face meeting in Jerusalem at 09/16/2013 Community discussion Annual report (including financial report) WMIL Financial statement 2013 Not required. Not required. Strategic plan - - Strategic Plan 2015-2-17
Table 2 notes:
Financials: year-to-date progress edit
The purpose of this section is to give the FDC an idea of how your organization is spending on your current grant, or during your current annual plan. The period defined as year-to-date should be the start date of your fiscal year you defined in Contact information, until 1 September 2014. Your projected amount should be the amount your organization expects to spend by the end of the current fiscal year you defined in Contact information.
Current funding period planned / budgeted Year-to-date funding period actuals Projected end of current funding period In currency requested In $US In currency requested In $US In currency requested In $US Revenues (from all sources) 912,000 254,891 423,863 118,463 943,100 263,583 Expenses 877,456 245,236 340,212 95,084 827,855 231,373
Table 3 notes:
- 1$ = 3.578 NIS
- Year-to-date - Estimate based on Q2 figures, as we only produce financial reports quarterly.
Programs: upcoming year's annual plan edit
This section is about your organization's programs. A program is a group of activities that share the same objectives. Please do not include information about your organization's operating activities in this section. You are welcome to provide information about activities like administration, staff and board training, fundraising, governance, and internal IT in another section of this proposal form or in a supplementary document. Please answer all four questions for each program.
Collaboration for free content
Free knowledge awareness
Communication and publicity
Staff and contractors: upcoming year's annual plan edit
- 1. Please describe your organization's staffing plan or strategy here, or provide a link to your organization's staffing plan or organogram.
Our staffing plan is proportional with planned growth in programmatic work for next year, as we are only adding staff to handle educational programs - where we most of the new activities with the least existing experience. Additional new programs will be managed or supported by existing staff.
- 2. List of staff by department or function.
- Numbers for current staff should include staff your organization has hired or plans to hire in this current funding period, and proposed staff should include staff your organization will hire in the upcoming funding period. You should include both permanent staff and longterm contractors in this table and list the number of fulltime equivalents, where one fulltime staff person would be 1.0 (for example, if your organization has 2 part-time staff working at 50% each in a department then you would list the number of fulltime equivalents (FTEs) as 1.0, while if your organization has 1 full-time staff person working at 100% then you would also list the number of fulltime equivalents as 1.0).
Department or function FTEs by end of current year FTEs by end of upcoming year Explanation of changes Executive Director 1 1 Activities Coordinator 1 1 Community Coordinator 0.50 0.60 Increasing workload and amount of overtime. Partnership & Education Coordinator 0 1 Increase of activities with The Ministry of Education and other organizations. Total (should equal the sum of the rows): 2.50 3.60 Total staff expenses (currency requested) 465,000 625,000 Total staff expenses ($US) 129,960 174,678
Table 4 notes:
- 3. Did your organization made any significant changes to your staffing plan since publishing your organization's most current annual plan at the beginning of the funding period, such as hiring more or fewer staff than planned or hiring staff on a different schedule than planned? Please describe any significant changes here.
In our 2013-2014 APG proposal, we requested one FTE for educational and academic coordinator. After our proposal was partially funded, we’ve decided to hire a 0.5 FTE communities coordinator, who started working on April 2014.
- 4. What overall percentage of staff time is spent directly on programs?
76% in 2014.
Financials: upcoming year's annual plan edit
Detailed budget: upcoming year's annual plan edit
- Please link to your organization's detailed budget. This may be a document included on this Wiki (Meta) or as a publicly available spreadsheet.
Revenues: upcoming year's annual plan edit
Please use this table to list your organization's anticipated revenues by revenue source in the upcoming year. Use the status column to indicate if this funding is guaranteed, whether you are in the process of requesting funding, or whether you are planning to request funding later. Please feel free to include in-kind donations and resources, as applicable.
Anticipated revenues for the upcoming funding period Revenue source Currency requested US dollars Status (e.g. guaranteed, application) Surplus 2014 115,245 32,209 Assessment Private donations 2,000 559 Assessment Sponsorships 50,000 13,974 planning to request Membership fees 800 224 planning to request Collaborations 50,000 13,974 in process Total revenues (should equal the sum of the rows): 218,045 60,940 - In-kind donations 40,000 11,179 Assessment In-kind - volunteer hours 50,000 13,974 Assessment
Table 5 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.
Operating reserves: upcoming year's annual plan edit
Please use this table to report information about your organization's planned operating reserves. Since this information is included here, you should not include it as part of your planned program or operational expenses. There are some restrictions about how much FDC funding your organization can use to build up your reserves.
Local currency $US Total anticipated amount in operating reserves (by the end of the current fiscal year) 0 0 Total existing reserves from the current year to be carried over as reserves in the upcoming year 0 0 Total to be added to reserves in the upcoming year (excluding FDC funding) 0 0 Total to be added to reserves in the upcoming year from FDC funding only 0 0 Total planned reserves in the upcoming year (should equal the sum of the rows except the first): 0 0
Table 6 notes:
- WMIL has no reserves and do not plan to have in the upcoming year.
Expenses: upcoming year's annual plan edit
- 1. Expenses by program (excludes staff and operations).
- Program expenses are the costs associated specifically with your organization's programs. These costs do not include operating expenses or staff salaries, which will be described in separate tables. For example, program expenses may be the costs of an event, the costs of outreach materials specific to a program, budgets for microgrants and reimbursements, or technical costs associated with specific programs. The programs listed in this table should correspond to the programs you have listed in the programs section of this proposal form.
Program / initiative In currency requested In $US Strengthening and cultivating the relations between the Chapter and the Wikimedia community 41,600 11,626 Supporting other communities that deal with open content 22,000 6,149 Developing human and technological infrastructure to promote the creation of openly licensed materials 77,000 21,520 Establishing meaningful collaborations with knowledge-centric institutions 15,000 4,192 Improving the training infrastructure for Wikimedia initiatives 17,800 4,975 Raising public awareness to the importance of open data and to the public domain and its expansion 37,500 10,481 Strengthening our involvement internationally - sharing experience with, and learning from the international Wikimedia community 106,900 29,877 Marketing and Advertising 21,000 5,869 Total program expenses (should equal the sum of the rows) 338,800 94,689
Table 7 notes: If your organization has significant funding other than FDC funds, please note how those funds will be used.
- 2. Total expenses. Please use this table to summarize your organization's total expenses overall.
- These are divided into three expenses categories: (1) staff expenses from Table 4 (including staff expenses for both staff working on programs and operations), (2) expenses for programs from Table 7 (does not include staff expenses or operations expenses), and (3) expenses for operations (does not include staff expenses or program expenses). Be sure to check the totals in this table to make sure they are consistent with the totals in the other tables you have submitted with this form. For example, your total program expenses excluding staff will be equal to the total in Table 7, while your total staff expenses will be equal to the total in Table 4 and your total expenses will be equal to the total in Table 1.
Expense type In currency requested In $US Program expenses (total from Table 7, excludes staff) 338,800 94,689 Operations (excludes staff and programs) 213,433 59,651 Upcoming staff total expenses (from Table 4) 625,000 174,678 Amount to be added to reserves in the upcoming year (from Table 6) 0 0 Total expenses (should equal the sum of the rows) 1,177,233 329,020
Table 8 notes:
DESCRIPTION SUBJECT TO CHANGE: During 2014-2015 Round 1 we will be launching a multi-year funding pilot program where APG applicants can request a two-year funding commitment from the FDC. Participating organizations will provide the FDC with information about milestones for two-year programs during the next year's proposal cycle (2015-2016 Round 1), as well as with their annual plans and budgets for the second year.
Not all organizations will be participating in this program since it is a pilot, and a list of organizations eligible to apply for multi-year funding will be announced soon. This section is included in the current version of the proposal form, to ensure that it is available to any organizations that might need it if they are participating in the pilot. Please do not complete this section unless you know your organization is eligible to participate in this pilot program.
- 1. Will your organization be seeking a two-year funding commitment from the FDC during this proposal cycle?
- We have just drafted our strategy documents which frame our long-term goals for 2015-2017. We feel that it will be wiser for us to evaluate the viability of our strategic goals this year, and advance to longer-term programmatic planning in next year’s APG.
- 2. Please use this table to show which programs you will continue over a two-year period and list some milestones that you would like to report on after the first 8 months of your programs (to be achieved by 1 September 2015)
OPTIONAL: Multi-year funding pilot program edit
- DESCRIPTION SUBJECT TO CHANGE: As part of this pilot program, your organization will be asked to report on milestones reached by 1 September 2015 for your two-year programs by 1 October 2015. This information will be reviewed by the FDC during the 2015-2016 Round 1 proposal cycle, along with your annual plan and budget for the second year of funding, after which the second year of funding will be released by the FDC.
Program name Start date Completion date Milestones (by 1 September 2015) Notes 1 2 3 4 5
Table 9 notes:
The FDC or FDC staff may reach out to you for more information about your two-year plans as part of this pilot program, or may need to make changes to this section of the proposal form based on early learnings from this pilot. Participating organizations, please bear with us.
Verification that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities edit
Please enter "yes" or "no" for the verification below.
- The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the Wikimedia Foundation Project and Event Grants Program.
I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities YES
Once this proposal is complete, please sign below with the usual four tildes.
Please do not make any changes to this proposal form after the proposal submission deadline for this round. If a change that is essential to an understanding of your organization's proposal is needed, please request the change on the discussion page of this form so it may be reviewed by FDC staff. Once submitted, complete and valid proposal forms submitted on time by eligible organizations will be considered unless an organization withdraws its application in writing.