Grants:APG/Proposals/2013-2014 round2/Wikimédia France/Proposal form

Wikimédia France received a funds allocation in the amount of €600,000 (~US$826,062) in 2013-2014 Round 2. This funds allocation was recommended by the Funds Dissemination Committee on 24 May 2014 and approved by the WMF Board of Trustees on 28 June 2014.

Vocabulary :

Actions = Projects included in the six axis
Projects = Wikimedia projects
Programs = Axis

Basic information edit

Overview of grant request edit

1. To support community review please provide a brief summary description of your organization's upcoming annual plan, including focus areas and goals.

Our 2014–2015 action plan revolves around six axis, designed to address our newly devised strategic plan:

Increase the number of contributors and enrich content	We want to increase the number of contributors and enrich content, while raising awareness in and training seven target audiences Secondary and higher education Glam institutions Cultural groups and associations Research community Sports groups and associations Local authorities Social and solidarity economy
Provide close guidance to facilitate member involvement and creativity	We will focus on four actions: Develop a regional organization Finance local projects Encourage liaisons between regions Promote regional languages
Encourage international liaisons	We will focus on three thematics: International French-speaking African
Improve tools in the wiki environment	Facilitate member productivity Offer a support service for content production Contribute to the development of tools that will fulfill our needs
Increase the scope of the organization	Generate awareness regarding Wikimedia projects and the culture of open-source knowledge Raise awareness on issues relating to the public domain
Create a more favorable environment for Wikimedia projects	Develop tools for strategic management Diversify sources of funding Achieve consistency among various communication tools

2. What is your organization's proposed rate of growth in budget since last year? Please explain your organization's rationale if your proposed budget will increase this year.

The total budget for 2013–2014 was 769,933€. We are proposing a budget of 960,903€ for 2014–2015, with a growth of 24.8%.

Contact information edit

Table 1

Entity information	Legal name of entity	Wikimédia France
	Entity's fiscal year (mm/dd–mm/dd)	07/01–06/30
	12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy)	07/01/14–06/30/15
Contact information (primary)	Primary contact name	Nathalie Martin
	Primary contact position in entity	Executive Director
	Primary contact username	Nathalie Martin (WMFR)
	Primary contact email	nathalie.martin@wikimedia.fr
Contact information (secondary)	Secondary contact name	Christophe Henner
	Secondary contact position in entity	Vice Chair
	Secondary contact username	schiste
	Secondary contact email	christophe.henner@wikimedia.fr

Amount requested edit

Table 2

Currency requested: EUR

Currency requested is defined as the currency in which you wish to receive funds (e.g., EUR, GBP, INR). Note that the FDC makes grants in local currency when possible.

Exchange rate used (currency requested to $US): 1.37677

Please use Oanda.com on March 1 2014 to determine the exchange rate. Please use five decimal points.

	Currency requested	US$
Total annual expenses of organization	960,903€	$1,322,942
Amount proposed to the FDC for the coming year's annual plan	600,000€	$826,062
Amount to be raised from non-FDC sources	360,903€	$496,880
If applicable, amount of FDC funds allocated to organization last year	401,316€*	$525,000*

* Exchange rate used last year was 1.308. With 2014 exchange rate, 525,000$ = 381,827€ and 401,316€ = $552,520.

Community engagement edit

This section provides the FDC an overview of your organization's work with your members and volunteers, with the communities you serve, and with Wikimedia's online projects.

1. How many members does your organization have, and what is the role of members (e.g., attendance at events, paying dues)?

As of March 11, 2014, Wikimedia France had 207 members. The success of projects proposed by the Wikimedia Foundation is based on volunteer involvement. This is why priority funding is given to supporting the community. Wiki signifies the sharing of knowledge through collaborative practice. Since we are dealing with volunteers, this group embodies both members of Wikimedia France and non-members who contribute to projects. The skill-sets made available to us by our volunteers are quite diverse:

Photography
Training on how to use Wikipedia
Editing different documents (orthographic and typographic corrections)
Translation
Project management
Communication regarding our activities, in the framework of events or performances (representations)
Partnership practice
Tool development
Coordination with the international movement

We wish our volunteers to be at the heart of our actions. For this reason, one of the most important aspects of our quality approach is to assess volunteer involvement in our association.

2. How many volunteers are engaged with your organization’s work? And how are volunteers engaged with your organization’s work?

As of March 11, 2014, Wikimedia France had around 50 active volunteers. Currently, we have several channels of dissemination for involving volunteers in our actions:

Mailing lists
Project matrices
Event planning
Outreach workshops
Local meetings for editors

We have other several outlets to communicate with volunteers and validate their work:

The Wikilettre (monthly member newsletter) – sent to members, shared and translated on Meta
The WikiRevue (quarterly magazine) – sent to donors, published on our blog, and printed
The blog – where we publish announcements and feedback from our members and employees
Social networks, especially Twitter, and to a lesser extent Facebook – which we use to share our own content and news of our members’ activities

Several other initiatives we are working to develop:

We occasionally communicate with projects at local village pumps: there is significant room for improvement here (using community communication channels like RAW, the weekly newsletter on the French-language Wikipedia)
We are encouraging meetings among neighboring chapters to discuss and share our current affairs
Since July 2011 we have participated in This Month in GLAM, the movement’s monthly newsletter about GLAM projects, published on Outreach and distributed by email
On certain Wikimedia projects, we have a presentation detailing the ways in which the chapter can support the community. We are especially proud of the Wikimedia Commons one, which has been replicated by two other chapters
We are maintaining to maintain a presence at global conferences, including numerous presentations at Wikimania given by volunteers and staff
We are sharing media we create on Wikimedia Commons: brochures, posters, presentation materials, and photos of our events

3. How do you know what the members of the community / communities your organization serves (including chapter members and broader online volunteers) need and want? How does this influence your strategic planning and decision-making?

Why do people choose to give their time to Wikimedia France?

To supplement their activity as editors
To foster social connections, especially in local groups
To promote open-source knowledge

How often?

Volunteers are completely free to invest as much of their time and energy as they wish into projects. Most of them do it on a weekly basis, only the most involved members are giving time on a daily basis.

What is our policy concerning volunteers?

Covering certain fees
Assisting in strategic brainstorming
Inviting volunteers to the organization’s events
Managing certain projects, especially ones that they initiated, which the organization supports
Buying materials (especially photos) destined for use among the members

What we would like to develop

Clarify the engagement possibilities via the website
Reactivate certain lists and certain work groups
Develop volunteer engagement via territorial development
Offer more training to volunteers
Add value to the volunteer experience

4. Does your organization's program work support a particular Wikimedia project or projects, and if so, which particular project or projects does your work support?

Wikipedia	Wikicontests with schools Projects with PhD students Workshops with GLAM institutions Wikicristallo Project Editathons (Women in Science etc.) Wikipermanence in regions WikiCamp for regional languages (Wikipedias in regional languages) Afripedia French-speaking community projects Regional "Opération libre"
Wikimedia Commons	Mass-upload projects with GLAM institutions Taking photos in GLAM institutions Sport photos with accreditations Wikicristallo Project GLAM toolbox Regional "Opération libre"
Wikibooks	Wikicristallo Project
Wiktionary	Wikicamp for regional languages Afripedia
Wikisource	Book scanner OCR development
Wikinews	Sports accreditation partnership (ASO)
Wikidata	Training sessions Mass-upload project with GLAM institutions Semanticpedia

Reflection on past programs and activities edit

1. Please give at least three examples of successful programs or activities that your organization has completed, and explain why they were successful. You may also provide links to information about these programs and activities, when available.

Aerial Photos of Versailles: Aerial picture of Versailles; Thanks to a partnership launched in 2011 with the Château de Versailles, in addition to a new partnership with an association called Toucan Wings, Wikimedia France has created the first aerial images of this monument under a free license.

The project allowed French contributors on Wikimedia Commons to experiment with using civilian drones to take the photos, as a successful trial for taking photos of many other monuments.

Public Domain Day: Public domain day event; Wikimedia France has organized a Public Domain Day every year in January since 2012. To vary our target audience and allow motivated volunteers to participate in planning this project, we decided to hold it in Toulouse in 2014. This event was especially rewarding for the volunteers who were able to present their Wikimedia contributions to the public. Mobilizing our local networks (GLAM partners, associations supporting the open movement) permitted us to advertise the event and increase our turnout.

Rather than concluding the day by having a cocktail, we decided to offer movie tickets for an evening release of a public domain film. The participants were especially appreciative of this “innovative” action. We are therefore planning to do this again, especially since it was such a low-cost affair.

Public Domain Day's website

"Women in science" editathon

During the "women in science" editathon

We organized thematic editathons during the year with partners. One was particularly successful: the "Women in Science" editathon with the “L'Oréal for Women in Science” foundation and the library of the Cité des Sciences et de l'Industrie on February 1^st, 2014. The goal of the editathon was to improve the content on scientific women on the French-language Wikipedia. We invited some female recipients of the L'Oréal for Women in Science scholarship.

The library and Wikimedia staff had already identified a list of scientist women for which there was no Wikipedia article, and prepared significant amounts of source material. The editathon was opened with a press conference led by Claudie Haigneré – the first French women astronaut, former ministry and president of the Cité des Sciences. After that we started the editathon with some 20 scientists and several Wikimedians. During the day we created or contributed to 13 articles on important female scientists, past and present.

The new editors were very enthusiastic and there were requests for more editathons. We plan to organize these in the coming months. We know that the editathon was successful thanks to several factors: the targeted participants (scientists interested about the gender gap in science and selected by the L'Oreal Foundation for their potential); the preparation of documentation by the librarians was very rich and useful (each participant contributed specific documents and sources focused on their subject); and the involvement of Wikimedians and the festive atmosphere generated enthusiasm, which was infectious among the new editors. The scientists themselves asked when they can come back for a new editathon.

2. What programs or activities have not worked for your organization? What have you learned from those experiences? What changes were made after learning from these experiences?

Flyer for the Public Domain Remix

We have found it difficult to evaluate our different programs, especially due to the fact that projects use various measurement criteria, some of which may be difficult or non-existent. We have therefore decided to implement a quality approach (link) with a common framework for all the programs, which we use to evaluate them against the organization’s strategic priorities. The framework also creates a common standard for the collection of information.
The project with the Centre Pompidou was a successful project in terms of new editors' involvement and content production, but hard to coordinate with volunteers. Although we defined the schedule of workshops at the beginning of the project (in September), we found that weekly workshops were too frequent for volunteers. During the project, we often had problems finding volunteers available to participate with the staff. We think that the frequency and timing were inappropriate for the volunteers. If we want to pursue the project, we must pay more attention to the availability of volunteers.
The Public Domain Remix contest was not successful this year for several reasons: we didn't communicate enough around the project and we now realize the importance of being in contact with artistic circles to attract targeted participation. The contest was very well received by the "free and open" audience, but they are (often) not the right people to remix public-domain artistic materials.

Please provide links to your organization’s planning documents and reports edit

Link table

	Completed fiscal year	Current year	Upcoming year
Link to current mission statement of the organization	Not required.	Current year mission	Not required.
Link to annual plan, including a budget.	Previous budget − 2012-2013 Annual plan	2013-2014 Annual Plan	Action plan − 2014-2015 Budget
Links to community discussions around each annual plan.	-	-	2014-2015 (private wiki)
Link to annual report, including a financial report.	2013 Annual and financial Report	Not required.	Not required.
Links to relevant strategic planning documents.	-	-	Strategic plan

Link table details, if necessary:

Upcoming year's annual plan: strengths, opportunities and threats edit

1. What organizational strengths enable your organization's plan (e.g., leadership, program planning and goal-setting, program expertise, experience with programs, governance structure)?

Organisation chart

Our strengths:

Governance
Development of expertise (groups, paid employees)
Clear organization
Microfunding task force operations
Implementation of territorial development
New offices that can host members
New resources that allow the implementation of real communication
Event planning
Information regarding internal control in the meta
Implementation of a quality approach
Knowledge of training plans for all key players
Reactivation of physical meetings for work groups

More in-depth explanations of key organizational improvements we have adopted are at:

The restructuration of the organization, with both staff and board.
The adoption of a quality approach

2. What external opportunities enable your organization's plan (e.g., socio-political contexts, community engagement, ability to raise external funds)?

Our opportunities

Diversification of member profiles
Increasing the strength of open-source licenses, including open data/content
Public figures who positively match our goals
The marketing strength of the Wikipedia name, which is now part of everyday language
Wikimedia recognition by partners

3. What are the risks or threats that could prevent your organization from achieving your proposed annual plan (e.g., socio-political contexts, staff or board transitions or turnover, lack of community engagement, extraordinary circumstances, lawsuits, lack of ability to raise funds)? How will you minimize these risks and threats?

Our risks

A disconnect between the organization and its members and community

Our solution: diagnosis of the territorial organization and involvement of the community in the strategic process

Professionalization could trouble some members

Our solution: the strategic project outlines each member’s role

Uncertain environment, not favorable for raising funds

Our solution: diversify fundraising

Our weaknesses

Lack of knowledge of our members’ needs (diagnosis to be done in the future)
Not enough key actions to inspire members
Lack of efficient public communications
Few participants regarding the potential pool of volunteers and the attractiveness of our mission
Complexity of use of our internal wiki for non-wikimedian volunteers
Restraining ourselves to be innovative and creative
Lack of internal sharing of our contacts

Key programs in the upcoming year's annual plan edit

Axis 1 Increasing the number of contributors and enriching the contents using the sensitization and training of different publics.

In short

You will find in this part the strategy we want to adopt for the following sectors:

Secondary and higher education
GLAM
Research
Sports
Local authorities
Third sector

Along with the resources we need for these and the associated metrics.

Final of a national U11 tournament held during the 2013 Masters à l'épée competition.

Goals and expected results

1. Please share the a/ goal as well as b/ the measurable result(s) your organization hopes to achieve, including c/ when you expect the result(s) to be achieved.

General description

We have developed a prioritization, which takes into account the need to put efficacy in recruiting contributors first. To this end, we hope to get close to their centers of interest. Furthermore, for the coming two years, our efforts will be concentrated on the following targets: Recruiting new contributors for Wikimedia projects by seeking out segments of the public known to be able to provide the relevant content, whether it be because they specialize about a theme, or because they allow us to diversify the social make-up of the projects’ contributors.

Facilitate the creation and the addition of relevant content to Wikimedia projects by building partnerships with organizations throughout the entire territory. We want to facilitate the creation of projects by creating a framework document presenting our partnership policy, in order to put in place the necessary conditions for developing a greater number of volunteer-led actions. This document will be developed following an analysis of our previous, present and potential partnerships, giving particular attention to evaluation. A communications document called “How to become a partner” will be designed and distributed. This year, we are going to look into reactivating working groups. For each group, a “physical” meeting is expected to be held every 3 months to develop the group’s consultative role in relation to the Board of Trustees’ decision-making process.

General objectives

Objective 1: Increase the number of Wikimedia project editors
Objective 2: Enrich the content of Wikimedia projects
Objective 3: Raise awareness within our target audience
Objective 4: Implement a process to facilitate partnerships

(Measurable results can be found in the quality reference table.)

Calendar

Calendar
Sub-program	Q1	Q2	Q3	Q4
Secondary and higher education	Creation and launch of a teaching kit for educators.	Education lecture in Toulouse, launch of the Wikiconcours for high school students, training CLEMI regional coordinators, start of the doctoral seminar in Lille (session 1)	End of doctoral seminar in Lille (session 1), start of the doctoral seminar in Lille (session 2) and end of the high school Wikiconcours	End of doctoral seminar in Lille (session 2), start of the doctoral seminar in Lille (session 3), end of doctoral seminar in Lille (session 3)
GLAM		Planning for GLAM workshops with cultural institutions, 2 GLAM content imports, organization of the first GLAM workshops (once a month with an institution or a town. If the project continues, 1 every 10 days)	An import of GLAM content, Organizing workshops and taking photos continues	2 imports of GLAM content, followed by organization of workshops and taking photos
Research		End of the Wikicristallo project, Preparation for Open Access Week	Open Access Week, Women in Science editing workshops, Launch of the Wikimedia France Research Prize	Wikimedia France Research Prize to be awarded
Local bodies and training by partners	Getting in touch with local bodies Meetings with deputy mayors and secretaries Explaining the project Preparing meetings throughout the area	Public meetings with stakeholders to define the project objectives.	Implementing the first actions within territories with the support of local groups	Evaluating the actions undertaken
Third sector (social economy)	Collecting ideas about content for a Up-lecture, Identification and getting in touch with key players to develop the theme, Getting in touch with Up-lecture organizers	Up-lecture in collaboration with Wikimedia France	Satisfaction survey and project evaluations	Collecting ideas for the next edition, Interviewing contacts, Implementing actions, Preparing for the next edition

Representations / events

Social Good Week 2014
Convergences (September 2014)

Strategic priorities

2. How does this program address Wikimedia movement strategic priorities ?

This program addresses the four following strategic priorities:

Increasing participation: support the recruitment and acculturation of newer contributors.
Improving quality: put together community members, experts contributors and new contributors to improve quality.
Expanding our reach: obtain a huge and diverse set of contributors by multiple partnerships.
Encouraging innovation: create tools, framework documents and process to gather contributors and different publics.

Key activities

3. What key activities are associated with this program?

Secondary and higher education

Description

Projects managed in the areas of secondary and higher education have a double objective:

to better explain the way Wikipedia works to teachers
to provide them with support and training on the pedagogical use of Wikimedia projects in the classroom.

To reach these two objectives, we are carrying out activities to raise awareness, training key partners in education: research teachers, contacts in the Centre de liaison de l'enseignement et des médias d'information (CLEMI − Liaison Centre for Education and Media Information, part of the Ministry of Education) and the personnel of the French center for pedagogical documentation (Centre national de documentation pédagogique − CNDP). This training is being carried out on both a local and national level by employees and volunteers from the organization. For the year 2014-2015, we would like to implement this training to include the whole of France. This training will be consolidated by lectures and presentations, especially in Toulouse, where members of the organization are interested in raising general awareness among the educational community by means of teachers’ experiences.

We also support the organization of contribution projects on Wikipedia and especially the Wikiconcours for secondary school students (a competition among secondary school students studying both academic and vocational courses to contribute to Wikipedia). Organized in conjunction with CLEMI, in 2013 it included five schools in one education authority and increased to five education authorities in 2014. For 2015 we would like other education authorities to participate in the project. An information pack will be sent to the different education authorities including some impressive data originating from past experience. This pack will include a summary that indicates the key success factors for an ideal competition (number of people included in the project, equipment provided, etc.) in order to create documentation for best practice. It is also important to create links between local groups in order to bring in their motivation to work closely on the School Wikiconcours.

As part of our aim to raise awareness, we would like to develop an education pack during the year 2014-2015. Teachers could download this so that they have the necessary items to hand in order to make good use of and ensure their students make good use of Wikipedia and Wikimedia projects and that they are as independent as possible when working on their contribution projects. This education pack will be created in liaison with teachers who have experience of using Wikimedia projects in class. We would like to create and broadly distribute this educational equipment within secondary education, enabling self-learning by students and increasing awareness of the use of Wikimedia projects. We would like to complement this pack with teacher training in the different regions, in order to locally implement the contribution skills and consultation of Wikimedia projects. Local groups may be called on to make support presentations for this pack on a local level.

In higher education, we are focusing our activities on training PhD students. For several years, we have been working with PhD students by training them to contribute, with a view to making science more accessible. We believe they make up a sector of the public who are particularly concerned by sharing knowledge. We have created partnerships with several higher education establishments in which PhD courses are run that have produced good results and for the year 2014-2015 we would like to continue and develop these contribution-training modules. Therefore, we are going to suggest to the universities that they integrate Wikipedia contribution into their training modules. These would be integrated in students' marks and would provide them with credits by contributing to Wikipedia. This is a powerful motivation and participation factor that would provide personal student contribution and university support.

Who benefits?

The main beneficiaries of projects carried out in liaison with educational bodies are the teachers, students and pupils, who are directly or indirectly trained in using and contributing to Wikimedia projects. Wikimedia projects also benefit from these projects because they are developed by virtue of PhD student and secondary school student contributions (and more generally all the new contributors trained). Finally, the organization itself will become more dynamic due to these projects that can be carried out over a wide geographical area, enabling local volunteer participation.

How is it innovative?

The Education projects are innovative because they are integrated in the processes of the schools and universities with which we work (media education in secondary school, PhDs in higher education). It is a development that makes it possible to implement these projects long-term, to increase Wikimedia France's credibility and also to help the personnel in our partner schools become more independent and subsequently carry out these activities themselves.

GLAM

The Musée des Augustins in Toulouse successfully contributed their entire media collection to Wikimedia Commons. We want to develop these collaborations where our support enables the institution to do it themselves.

Description

Projects for importing content that has already been digitalized by the organizations

We have and we would like to continue several projects for importing digitalized content by cultural, heritage or educational organizations. This content is imported to Wikimedia projects (especially Wikimedia Commons or Wikisource) in order to make them available under book licenses or in the public domain. For us this is a specific way of enhancing content, while raising the awareness of organizations of the necessity of book sharing. One of the challenges of this type of project is to make the content importing process by the organizations themselves easier and to have reliable and complete metadata on importation. These projects are to be joined up with the development of the GLAM-wiki toolset developed with Europeana, as well as the GLAM toolbox project that we would like to develop this year. For the year 2014-2015, we are going to direct these partnerships towards a larger geographical and subject area of organizations, as well as working on the independence of these organizations, like the Musée des Augustins in Toulouse, which has made all its collections available online. Assessment of the partnerships created will make it possible to launch best practice guidelines to advise organizations. We will be specifically targeting local groups in order to approach new partners or reactivate inactive contacts, in liaison with the person in charge or organization for that area.

Development of partnerships with institutions − training contributors belonging to or associated with the organization

We manage contribution projects with cultural and heritage organizations in which training museum personnel and associates of these organizations (subscribers, friends' associations, etc.) holds an important place. We believe that these public are important and relevant potential contributors who can improve the content of Wikimedia projects. Our experience of very regular workshops with an identified group of contributors and the support of the organization for documentation, in particular with the Centre Georges Pompidou in Paris, is substantial. We would like to carry out this type of project regularly in other cultural organizations. Regular workshops are preferable to one-off workshops and subject-orientated contribution projects are preferable to projects with no specific subject orientation in order to better target and create more loyalty for the contributors to train.

Project Phœbus with the Muséum of Toulouse has been going on since 2010, and remains an example in France. We want to continue these projects where our volunteers put their photographic skills to use.

Photography / video projects in cultural organizations

When cultural and heritage organizations do not have available or are unable to show their digital collections, we can suggest taking photograph or making video of relevant content ourselves. We have several ongoing projects. These projects have a great documentary value and are recognized as being an excellent means of promoting freedom of knowledge: the Phoebus Project with the Museum of Toulouse has been identified as an excellent example of its kind in France, in July the partnership with Sèvres received the International Design and Communication Awards granted during the lecture Communicating the Museum. We would like to continue with these projects to which volunteers can contribute their photography skills. The organizations with which we are able to work will be identified according to the criteria of funding, availability for volunteers and organization commitment.

Cultural groups and associations

We would like to develop our work with cultural groups and associations that would be willing either to share their assets or to involve their members in this shared approach. We believe that it is a good idea to add their expertise to ours in order to make better progress on the content of the Wikimedia projects and initiate new contributors. We have projects that are in preparation or on-going with the:

The recent Wiki Loves Parliament inspires us. We want to develop a similar operation in the long term, and to first build our capacity and experience on smaller-scale projects.

The Société Française de Photographie that wants to find a way of sharing its archives and photographic assets in the Wikimedia projects.
The Flickr Photo Normandie group that captions publicly available photographs of the Second World War and that also wants to share them on Wikimedia Commons.
The Cité Internationale Universitaire de Paris that is launching a photographic competition documenting their intellectual and international history, under a free license agreement.
Specific public photography projects designed to document the Wikimedia projects with quality content. − Projects are under consideration, following on from Wiki Loves Parliament, to document members of the French Parliament or the members of the Académie Française, for example.

Who benefits?

The beneficiaries of the GLAM projects are, on the one hand, Wikimedia projects that will receive quality content and attract new contributors, and on the other hand, the institutions themselves that will thus be able to see their collections and the skills of their agents enhanced in the Wikimedia projects. Overall the Wikimedia project will benefit from this work and will become a major interlocutor in the sharing of cultural knowledge and content.

How is it innovative?

We have been working on projects with cultural institutions for several years. During the year 2014-2015, we want to focus our efforts in two main directions: The empowerment of the institutions (via tools to facilitate the import of content and in-house training) and a strategy of partnerships covering as much as possible of the French territory.

Research

Description

The first Wikimédia France research award had some challenges due to lack of communication. We will increase the communication in order to have a successful second edition.

We would like to develop projects aimed at the world of research in order to make researchers aware of Wikipedia contributions and to encourage research work on Wikimedia projects. We believe that greater knowledge of Wikimedia projects on the part of researchers will encourage them to become involved in the projects where they can bring their knowledge to bear and discover the advantages and processes of the free sharing of knowledge.

This approach is centered on four main types of action:

The organisation of a second Prix Wikimedia France de la Recherche (Wikimedia France research prize). The first Prix Wikimedia France de la Recherche was organised in 2012-2013 and was awarded to the best paper covering Wikimedia projects. We would like to repeat the experience to continue to encourage research on Wikimedia projects. The prize is worth 3,000€ and the jury, which is made up of research specialists, assesses the papers submitted in conjunction with contributors to Wikimedia projects, who also assess the papers. This competition will be run from the autumn of 2014 to the spring of 2015. In order to increase its impact, we will increase communication about the competition to encourage more contributors to Wikimedia to give their opinion.

The organisation of thematic contribution projects with scientific research institutes. We would like to bring scientific research institutes together around a thematic contribution project. The main advantage of these projects is to create awareness in centers of scientific knowledge and with researchers, on the importance of contributing to Wikipedia and to encourage them to put together their own contribution projects. The short-term objective is to get more content and increase the number of contributors to Wikimedia projects. The mid to long-term objective is the inclusion of Wikimedia projects in the sharing of scientific information. After the success of the ‘Femmes de sciences’ (women in science) day, organised in partnership with the L’Oréal Foundation for women in science and the history of science library at the Cité des Sciences et de l’Industrie, we want to enhance the contributions about female scientists, and if possible, written by female scientists. We will organise other events to get contributions on particular subjects, to create awareness in new contributors and work on subject areas that need more contributions and contributors.

To raise awareness on the question of access to scientific data. We believe that greater access to scientific data benefits Wikimedia projects, in that it would give researchers greater access to quality sources when writing their papers. This is why our ‘Research’ work will also include awareness-raising exercises with the scientific community on the question of open publication of their results and data. We will be working in close collaboration with groups and associations engaged in the field of open data and open publication, such as the Open Knowledge Foundation. During Open Access Week in October 2014, we will be jointly organising, with these associations, educational and awareness raising events around the question of open publication in the sciences.

Who benefits?

The first beneficiaries of these ‘Research’ projects will be researchers and scientific institutions who will receive training in contributing to Wikipedia and will then be able to share their knowledge on it. The Wikimedia projects will also benefit from this work because they will obtain content from quality contributors who, as part of their research work, have a duty to share their content and make it more accessible. Lastly, the entire cause of freely available knowledge can only benefit from the educational and awareness raising work that we are carrying out in this scientific environment, with a particular emphasis on the diversification of contributors and the subjects of contribution.

How is it innovative?

Our work with the research world is innovative because it is designed to diversify and enrich the content of Wikimedia projects by a deliberate campaign of education, awareness raising and training with specific communities and institutions in the research world.

Sports

Description

Mulle Wasihun - Paris Half Marathon 2014.
Thanks to the ASO partnership, volunteers have accreditations to major sport events.

We have recently set up a partnership with the Amaury Sports Organisation (ASO) to be able to accredit photographers at their events. We would like to go further in this approach by establishing other partnerships of this type. This project will be of great benefit to the work associated with the micro-funding committee and various means of investing in equipment, as well as support for the ‘Facilitation of the work of volunteers’ from part 4: training workshops, lending the association’s equipment.

Who benefits?

Contributors to Wikimedia Commons will provide access to events that would otherwise be reserved for professional photographers.

How is it innovative?

The partnership with ASO is also an innovative approach: Although some photographers do already request accreditation individually, the partnership will enable Wikipedia Commons contributors who are not aware of this option, to benefit from it and allow event organisers to have a single contact person who can interact with the community in the wider sense.

Local authorities

Thanks to the 2010 partnership with the city of Toulouse, we work with local GLAM and have a very active local group. We want to develop more partnerships with local authorities.

Definition

Local authorities, who are essential regional points of contact, work closely with associations and other partners who may contribute to the Wikimedia projects. City, departmental and regional councils are privileged partners in our policy of territorial development. Their knowledge of the territory will enable us to identify local needs and offer projects that match local wishes and situations. By creating these links, we can organise meetings with those involved and train new educators and contributors who will, in their turn, pass on their knowledge. At the same time as we are constructing and developing these local groups, it seems necessary to train regional bodies in contributing to Wikimedia. Having built relationships with local authorities, we will, with their help, organise meetings with organisers of local social, cultural and territorial groups, managers of associations, etc. This is an excellent way of developing contributions from a wide range of different people in a rapid manner.

Who benefits?

Local authorities and those involved on the ground. The Wikimedia projects will benefit from increased content. The people that the regional bodies are working with and also organisers and trainers involved with groups. We will facilitate new areas of work linked to digital projects and fun ways of contributing photos, videos and audio to Commons, for example.

How is it innovative?

Going out to meet people on the ground is a new approach for the Wikimedia association. Wikimedia is going out to win a new audience via local development based on the exchange of information, actually listening to what people want, explaining our projects and inviting people on board.

Third sector

Rural community centres (example) and community education

Description

Rural community centers, as major actors in French community education, organize an event called “Vibrant Village Recipes”. The project aims to get members and the wider village sharing their knowledge and culture in relation to products, flavours and local culinary practices both old and new. The goal is to document the project with Wikibooks. Although this is only an example, this action shows the Wikimedia Foundation’s openness to new organizations. From today onwards, we are considering enlarging our projects with community education actors: increasing and documenting their practical knowledge and considering future collaborative projects.

Who benefits?

The inhabitants who want to improve their diet as well as those who will benefit from the recipes documented by Wikibooks. Thereafter, community education actors will benefit from the training provided which will allow them to better manage the digital shift.

How is it innovative?

Documenting recipes collaboratively on a wiki. Being easily to use and reproduce, these recipes mean that local knowledge will be preserved for future generations.

Partnership with UP Lectures on subjects of common interest

Description

The SOS group, a major actor in France’s community sector, organizes events which aim to “bring together all the innovative actors, anticipate and debate major future social trends by drawing up answers and inspiring daily practices,” in order to collectively reinvent these models. We can join forces with this important actor to reach a new pool of potential contributors.

Who benefits?

The movement as a whole, which could be involved in a variety of forms; Wikimedia France which could as a result reach an aware and interested sector of the public, which could also benefit from the media exposure of UP Lectures, and thus connect with similar actors in France; members of Wikimedia France who could take part in the lecture.

How is it innovative?

It’s about capitalizing on an existing structured, organized network using a “turn-key” event format which is in itself innovative because it unites change-makers on a national level.

Resources

In terms of paid staff

Head of partnership & institutional relations: (0.3 full-time employees)
- Research all useful partnerships to increase the organization’s activity
- Work on opening up accreditation. Broader responsibilities
- Provide support with regard to content provision proposals
Head of Outreach and Assessment: (0.4 eft)
- Train volunteer trainers. Broader responsibilities
- Coordinate the running of awareness-raising events, training events and lectures
- Organize contests aiming to raise awareness in target sections of the public.
Head of Regional Organization: (0.2 eft)
- Broad responsibilities
- Conduct a working partnership with regional authorities
System and Network Administrator: (0.1 eft)
- Develop tools lowering the tech barrier for volunteers to get involved in our projects
- Provide technical support for the usage of different tools
Accountant: (0.1 eft)
- Develop and maintain procedures to facilitate member involvement

Involvement of volunteers and groups

Concerning the development of links with local bodies and community education movements (rural community centres for example...) , local groups are of critical importance in implementing local actions. Their knowledge and networks assist hugely in getting in touch with people, on-site organizing and training projects. In Research, Education and GLAM related projects, volunteers and working groups are at the centre of the action: building up contacts with partners in the area, running actions and defining the projects parameters. Content creation actions are completely run by volunteers.

Financial − 43,000€

Secondary and higher education: 10,000€ (23.3%)
Local authorities: 10,000€ (23.3%)
GLAM: 5,000€ (11.6%)
Cultural groups and associations: 5,000€ (11.6%)
Sports: 5,000€ (11.6%)
Social and solidarity economy: 5,000€ (11.6%)
Research: 3,000€ (7.0%)

Equipment

Educational documentation
Reading material

Partnerships

Current partnerships: Muséum de Toulouse, the City of Toulouse, the Centre Georges Pompidou, the Haute-Saône Museums, National Archives, the Lille Department of Research and Higher Education, CLEMI, Amaury Sport Organisation, etc.
Future partnerships: Our future partnerships may be found among our past and possible contacts (notably in Education and GLAM) listed on our internal Wiki.

Communication

We will prepare a guide to distribute to our potential partners, explaining how they can partner with Wikimedia France. This guide will review our current partnerships, and will act as a case study to encourage interested institutions to realize the reality of a partnership with Wikimedia France. We will also include the basic terms of our activities (open source listing, collaborative edition, etc.) as well as our method of operations. This guide will also allow us to target important representatives within each of our potential partner’s associations.

Measurement and reporting

4. How will your organization measure and report the results of this program?

Impact on the Wikimedia projects
Item	Efficacy		Efficiency		Methodology
	Goals	Results	Means planned	Means used	Indicators	Tracking tools		Data gathered
	Goals	Results	Means planned	Means used	Indicators	Framework	Adequacy	Documents	Frequency
Increase in project volume	50,000	−	New actions developed. Partnership building. Continuation of existing projects.	−	Number of contributions in the name space	Template on user pages/listing on project page + Wikiscan Listing of pages created during the event	−	−
Increase in project volume	750	−	Partnerships, public meetings, implementation of new projects	−	Number of New editors(1,1)	Template on user pages/Listing of participants on project page	−	−
Growth in quality	5 good articles or featured articles	−	Support for partner organizations. Thorough groundwork in this area	−	Quality of content	Growth according to (potential) quality criteria of the Wikimedia project	−	−
Growth in quality	2,250	−	Online survey	−	Increasing the skills/knowledge of the contributor/target audience	Survey at the end of the program	−	−	Punctual: at the end of the training session.
Diversity	15	−	Editathon and workshop with diverse public	−	Number of actions with diverse publics		−	−
Diversity	200	−	Workshops, training, listening and strength of propositions	−	Number of portals linked to the articles edited	Measurement via thematic categories on projects	−	−
Potential for innovation	10 actions	−	Exchange of practices	−	First action of this kind for the local or thematic group /the association/the Wikimedia movement	Census in the reporting file	−	−
Potential for innovation	Guide towards best practices	−	Local inter-group seminars every 6 months	−	Capitalizing on innovation	Development of turnkey tools to redo (documentation, tools, points to be monitored), as identified in the reporting file	−	−

Impact on our association
Item	Efficacy		Efficiency		Methodology
	Goals	Results	Means planned	Means used	Indicators	Tracking tools		Data gathered
	Goals	Results	Means planned	Means used	Indicators	Framework	Adequacy	Documents	Frequency
Involvement of salaried employees	1,650 hours	−	Allocation of working hours by the DE	−	Number of paid hours	Monthly census in the reporting file	−	−	Monthly
Involvement of salaried employees	5	−		−	Number of employees involved	Monthly census in the reporting file	−	−	Monthly
Volunteer involvement	4,950	−	Statement of volunteer hours by members + estimate by paid employees that were involved in the projects	−	Number of volunteer hours given	Census of action in the reporting file, inference of hours based on a schedule	−	−
Volunteer involvement	41	−	Motivation via local centers + discussion lists and calls for Wikimedia projects	−	Number of volunteers	Census in the reporting file	−	−
Information sharing between all players	2,150	−		−	Number of emails exchanged	Analysis of lists.wikimedia.fr	−	−
Information sharing between all players	4	−	Documents pushed in the projects in the reporting file and the linked pages	−	Number of players having information necessary for the pursuit of the program (Bus factor)	Evaluated by project managers based on the reporting file	−	−
Skill development	51	−		−	Number of people doing an action for the first time.	Questionnaire to key players	−	−
Skill development	40	−		−	Number of training action and number of players trained via associated training program	Census in the reporting file; via the training folder	−	−

Social impact
Item	Efficacy		Efficiency		Methodology
	Goals	Results	Means planned	Means used	Indicators	Tracking tools		Data gathered
	Goals	Results	Means planned	Means used	Indicators	Framework	Adequacy	Documents	Frequency
Project value creation	15	−	Communication plan	−	Number of mentions of WMFR in the written/oral press	Monthly press coverage review	−	−	Monthly
Project value creation	20	−	Internal communication plan	−	Number of mentions outside of the press (bibliography, Wikimedia movement)	Non-press coverage review	−	−
Partnership development	15	−	Development of partnership strategy	−	Number of resulting partnerships	Census in the reporting file	−	−
Partnership development	80%	−		−	Partner satisfaction (average)	Survey	−	−
Sustainable development	-	−		−	Qty of energy/CO2 emitted.	Transportation: measurement scale. Invoices.	−	−
Sustainable development	10	−		−	Actions taking into account ethical and responsible actions.	Census in the reporting file	−	−
Sustainable development	80%	−		−	Use of free tools/ freedom of tools	Census in the reporting file	−	−
Political impact		−		−	Number of contact with political influencers (large scale)	CRM to fill out	−	−
Political impact		−		−	Number, breadth, & level of change	Regular observation on a spreadsheet	−	−

Learning methodology

5. How will what your organization learns from measuring these results direct your future program planning and decision-making?

This quality framework helps us to measure the results of our actions, and will therefore be crucial as we evaluate our various projects. According to the results obtained, we can decide whether to continue, amplify, or otherwise radically rethink certain actions or stop them altogether. We will use these results to aid in the process of decision making and prioritizing. These results will be used to communicate both within and beyond the realm of the Wikimedia movement in order to show the concrete outcomes of our projects.

Any additional details: