Grants:APG/Proposals/2013-2014 round1/Wikimedia Nederland/Progress report form/Q2



Purpose of the reportEdit

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programsEdit

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

OverallEdit

Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programsEdit

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)Edit

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)Edit

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


ComplianceEdit

Is your organization compliant with the terms outlined in the grant agreement?Edit

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

SignatureEdit

Once complete, please sign below with the usual four tildes.

ResourcesEdit

Resources to plan for measurementEdit

Resources for storytellingEdit



Basic entity informationEdit

Table 1

Entity information Legal name of entity Wikimedia Nederland
Entity's fiscal year (mm/dd–mm/dd) 01/01-12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/14-12/31/14
Contact information (primary) Primary contact name Sandra Rientjes
Primary contact position in entity Executive Director
Primary contact username SRientjes
Primary contact email rientjes@wikimedia.nl
Contact information (secondary) Secondary contact name Jan Anton Brouwer
Secondary contact position in entity Treasurer
Secondary contact username Jan Anton Brouwer
Secondary contact email jananton@wikimedia.nl


Overview of this quarterEdit

The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • We made no changes to our plans in this Quarter.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • Wiki Loves Earth was a good start to the work we want to do this year on nature and wildlife.
  • By commmissioning a feasibility study in preparation of an education programme, we now have a good overview of opportunities and challenges
  • We did not manage to recruit a community liaison officer.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • we focussed on Wikimedia Commons and Nl Wikipedia.

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

Facts and Figures Q1 Q2 Q3 Q4
Events organised by WMNL 4 14 - -
Community initiated activities/events supported by WMNL 9 5 - -
Participants in all events 125 196 - -
Volunteers involved in activities 42 78 - -
External partners involved 7 12 - -
New WMNL members 15 5 - -
New editors registered 94 - -
Content added (articles written improved, images added to Commons etc) 227 6514 - -

Financial summaryEdit

The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarterEdit

Provide exchange rate used:

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
donations euro 4,500 1,852 14,087 15,939 6,184 21,906 One donor donated €12,000
membership contributions euro 4,500 2,763 154 2,917 6,184 4,009
Project funding euro 43,068 33,070 33,070 59,190 45,449
WMF grant euro 304,000 177,333 177,333 417,800 243,716 First installment received, second installment expected on completion of Q2 report
Total revenue euro 356,068 215,018 14,241 229,259 489,359 315,081 Assuming that the second installment of the APG will be be transferred, we are at 100% of our target.

* Provide estimates in US Dollars


Spending during this quarterEdit

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
I. COMMUNITY: supporting and mobilizing volunteers and editors euro 30,050 1,590 303 1,893 41,299 2,602 6.3% Costs planned for Q3 and Q4: WMNL annual conference: €7,000; Community liaison: €7,500; Train-trainers: €2,500
II. Content: increase the amount of freely accessible knowledge euro 43,100 140 28,232 28,372 59,234 38,993 65.8%
III. WMNL: participation, support and profile euro 4,540 1,797 2,200 3,997 6,240 5,493 88.04% Costs related to translation and printing of annual report fell in Q1 and 2. No major cost foreseen for Q3 and Q4.
IV. RESOURCES: Strong and diverse funding base euro 9,300 0 5,923 5,923 12,781 8,140 63.6%
V. GLOBAL: playing a role in the international Wikimedia movement euro 26,500 2,679 2,415 5,094 36,420 7,001 19.2% Costs expected in Q3: Wikimania € 13.000.
VI. ORGANIZATION: governance and office euro 12,500 573 3492 4,065 17,179 5,587 32.5% Planned costs relate to auditing and training. Neither occurred in Q1
Total program costs euro 125,990 6,779 42,565 49,344 173,154 67,816 39.17%
Staff salary costs including travel [2] euro 176,500 39,808 55,552 95,360 242,572 131,057 54% Costs are higher than in Q1 because holidaybonus is paid in May.
Office rent and office costs euro 53,578 11,749 15,697 27,446 73,636 37,720 51.2%
Total administrative and other non program costs euro 230,078 51,557 '71,249 122,806 316,206 168,776 53.4%
Total costs euro 356,087 58,336 113,814 172,150 489,538 238,593 48.5%

* Provide estimates in US Dollars


Progress toward this year's goals/objectivesEdit

This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

Program 1 COMMUNITYEdit

COMMUNITY

Program 1 'Community' is all about fulfilling our main reason of existence as a chapter: contributing to a healthy community by supporting the volunteers active in the Wikimedia projects, and bringing in new editors and volunteers. We know that many active Wikpedians are not even aware that WMNL exists, let alone what we can do to help them. This year, we need to improve that. We also want to bring in - and retain - new editors.

Gradually, contact between WMNL and the community are becoming more frequent, and more positive. As in Q1, we keep seeing new faces at events and WMNL staff & board are approached on IRC-channels and via mail with requests for help and suggestions for activities. It really made our day when an active Wikipedian posted a message in De Kroeg (the Village Pump on NL-Wikipedia) to thank WMNL for helping him sort out some logistical problems! But still, there are sceptical and critical voices, and there is room for growth in the amount of support we provide to Wikipedians; we have to keep working at maintaining and improving communications.

It was a setback that we did not succeed in recruiting a community liaison officer. This (intially) temporary staffmember would help us improve relations with the community by exploring needs, and setting up processes and structures for interaction. The vacancy was advertised widely in the community. We got some response, but did not manage to fill the position.


What are the objectives of this program? Please include metrics.

Objective 1. To bring in new editors and new volunteers

Quantified objectives Progress Q1 Progress Q2 Comments
75 new editors = newly registered editors still carrying out edits six months after ‘first contact’ 94 following editathons and WLE these are newly registered editors. We do not yet know whether they will remain active for six months.
10 active volunteers (= individuals not previously involved in WMNL activities that have become active in 2014) 5 new volunteers became active for Wiki Loves Earth 2 new volunteers became active for the WW II project
5 trainers trained. - the train trainer programme is planned for Q3

2 volunteers involved

Activities conducted.
  • First steps were taken towards developing a Tea House on the NL-Wikipedia by reviving the discussion on NL-Wikipedia. This is led by Board Member André Engels, himself one of the most experienced Wikipedians in the Netherlands.
  • We started a recruitment process for a (temporary) community liaison officer


What worked and what did not?
  • We did not manage to fill the vacancy for a community liaison officer. The fact that the position is temporary and part-time may make it unattractive for many people. We are considering what steps to take next, as we feel this position is very important.


Objective 2. To improve and strengthen contacts and interaction between WMNL and the Wikipedia community

Quantified objectives Progress Q1 Progress Q2 Comments
at least 15 requests for support from the community are received by WMNL and are processed in a timely and transparent manner
  • 4 requests for small grants received and approved (€ in total)
  • 3 requests for Hackathon scholarships received and approved
  • 2 requests for small grants received and approved (€ in total)
  • 11 requests for Wikimania scholarships received and approved
at least 20 active wikipedians take part regularly in (on-wiki) discussions about WMNL operations 10 wikipedians involved in discussion concerning WMNL-wiki annual plan 2015
noticeable increase in community initiated contact with WMNL 2 community working group meetings held at WMNL office 1 community working group meeting held at WMNL office
36 participants in 4 WikiSaturdays (23 individuals, including 6 new faces) 44 participants in 6 WikiSaturdays (20 individuals, including 3 new faces)
75 participants in New Year reception

35 volunteers/ 4 staff involved


Activities conducted.
  • Small grants programme
WMNL gave a grant of € 200 for the organisation of a writing event on women and art. and a grant of ...€ to faciltate participation of a Finnish wikipedian in the Wiki Loves Maps event. A full overview of the small grants can be found here
  • Scholarships. WMNL provided eleven members of the community with scholarships to attend Wikimania. (see also Programme 5)
  • Wiki-Saturdays
Six Wiki-Saturdays were held in Q2, with in total 44 participants. Topics discussed or worked on were metrics and monitoring, the education programme and the annual plan 2015
  • Wikidata - DBPedia cooperation
The working group on Wikidata and DBPedia cooperation met at the WMNL offices on May 15.
  • More information on the annual plan process can be found under programme 6.


What worked and what did not?
  • WMNL-staff are available on Wikipedia-NL IRC-channel, WMNL-activities are announced widely and repeatedly on relevant pages. This is appreciated and is beginning to have an effect.


Program 2: CONTENTEdit

CONTENT - Increase the amount of freely accessible knowledge

Programme 2 is about content: adding to and improving the knowledge accessible via the Wikimedia projects. This year, we want to expand our area of work outside of the traditional GLAM domain. We will continue working with our GLAM partners such as Rijksmuseum, National Library and National Archive, Centraal Museum, Utrecht, Institute for Vision and Sound but we also want to enter into partnership with institutions and organisations active in knowledge and data gathering. We will focus on two thematic areas: World War II and nature/wildlife. Other ambitions for this year are assessing the feasibility of starting an education programme and working with public libraries.

We are quite happy with progress in this programme. As in 2013, we are seeing that Q1 is filled with preparations and in Q2 the first results come in. Wiki Loves Earth, part our nature and wildlife theme, was successful in bringing in new volunteers, new partners and resulted in some fine images of Dutch nature being made available for Commons. The same can be said for activities on the second theme, World War II, although progress here is slower. This is mainly related to problems in getting enough volunteers to become involved.

After a slow start, activities with our GLAM partners are also picking up speed although we had to postpone activities because of delays on the side of the GLAM-partners. There are not as many WMNL-volunteers active in GLAM-work as there used be: some of the most active volunteers are now Wikipedians in Residence.

The results of a feasibility study into developing a successful education programme in the Netherlands became available and are positive. We are now preparing for pilotprojects.


Objective 1. To increase the amount of knowledge freely accessible through the Wikimedia projects

World War II

Quantified objectives Progress Q1 Progress Q2 Comments
at least 2000 articles concerning World War II improved/created and/or images uploaded to Wikimedia Commons and/or documents made available via WikiSource 2095 images uploaded via photo competion content donations and editathons planned for Q4
cooperation agreements with at least three new external partners concerning World War II cooperation with Nationaal Comite 4 en 5 mei(new partner) cooperation with NIOD (new partner) working towards cooperation with local museums and historical societies in Q3 and 4
at least one photo-competition concerning World War II monuments photo competition prepared during Q1, will start April 1 photo competition took place in April
at least three editathons concerning World War II, drawing at least 75 participants At least one editathon planned with NIOD for Q3-4. Plans in development with local museums and historical societies

Staff involved: 1. Volunteers involved: 5


Activities conducted.
  • April was war monuments month for WMNL. In cooperation with the Nationaal Comité 4 en 5 May, we asked members of the public to make and upload photos of warmonuments. More than 2,000 images were uploaded via the campaign template.
     
    Single cross commemorating British pilot
  • WMNL will continue to focus on improving and adding to content concerning World War II. We are exploring cooperation with NIOD, the National institute for war, genocide and holocaust studies. NIOD is keen to make their collections better accessible to the public.
  • Volunteers working on the World War Two project made an inventory of topics on which content on the Wikimedia-projects could be expanded and improved; there will be a focus on the non-military aspects of the war as this is not so well covered. This will serve as a framework for content donations by NIOD and the Institute for Vision and Sound. We also decided to approach local history groups and museums. More information on the project page.


What worked and what did not?
  • The photocompetition worked well and was successful. We are also happy that the leading Dutch institute in warresearch, NIOD, is eager to cooperate with us and is exploring options to donate content. A complication is the fact that a lot of their material is still under copyright. We are looking into the possibility of WMNL acting as an intermediary to ‘liberate’ material: people/organisations might be more willing to help Wikipedia than a state institute like NIOD.
  • We have a small group of dedicated volunteers working on this activity but so far it is proving difficult to mobilise more.



Wiki Loves Earth/Nature and wildlife


Quantified objectives Progress Q1 Progress Q2 Comments
establish a working group of at least 10 volunteers/editors around Wiki Loves Earth 5 volunteers became active we will continue with nature and wildlife as a priority theme and will continue to stimulate active involvement
establish cooperation with at least 2 new external partners concerning Wiki Loves Earth cooperation with National Parks and Naturalis (museum of natural history)
organise the NL Wiki Loves Earth competition competition organised and completed according to schedule
at least 5000 nature related images uploaded to Wikimedia Commons and 100 articles improved/created during the Wiki Loves Earth competition 1349 photo’s uploaded, 500 videos donated we will continue working on this theme for the rest of the year Editathons and content donations are planned for Q3-4

Staff involved: 3. Volunteers involved: 8.


Activities conducted.
A group of volunteers, supported by office staff, worked hard to prepare for the launch of Wiki Loves Earth on May 1. They developed a full programme of events in cooperation with the Netherlands' National Parks, focussing on uploading images and sounds.
The kick off took place in De Weerribben-Wieden National Parkon May 3.On May 25, a further three Wiki Loves Earth events took place: in Sallandse Heuvelrug National Park a sound workshop was organized to record sounds of nature. In Utrechtse Heuvelrug National Park and Drentsche Aa National Landscape photo workshops were organized. In total, 72 people attended these events; 48 of whom had never before attended a WMNL activity.
 
Participants in a Wiki Loves Earth photoworkshop
The Wiki Loves Earth competition resulted in 1349 images of Dutch nature, wildlife and landscapes uploaded to Wikimedia Commons.
The Netherlands Institute for Sound and Vision donated over 500 video's of birds filmed in the Netherlands by a professional film producer, and launched a competition to integrate the films in the relevant Wikipedia-articles. This is a donation made possible by the Foundation for Nature Footage (Stichting Natuurbeelden) and the Netherlands Institute for Sound and Vision. The entire collection can be found in this category on Commons.
WMNL will continue to work on the theme of nature, biodiversity and landscape after the international Wiki Loves Earth competition has finished. We met with representatives of Naturalis, the Museum of Natural History, to discuss cooperation. Already we have planned an editing event for October 4/5, but we are also discussing content donations. We want to link these activities to a concerted action to recruit new editors from (volunteer) organisations working on natural history.


What worked and what did not?
  • we decided to focus our Wiki Loves Earth competition on National Parks. National Parks are spread all over the country, they represent natural areas of international importance (Natura 2000 sites) they have a large popular appeal and it would provide us with clear contact points for cooperation. Overall, this worked well. Perhaps we did not receive as many images as we would have if we had had a more general focus. However, the images were of very high quality and the fact that they were related to a specific national park made it easier to categorise them for Commons.
     
    Focussing on national parks helped us bring in images of a variety of important protected areas
     
    Giving information about editing Wikipedia on National Park Day
  • the number of participants in the events we organised varied a great deal. Our experience is that attendance was highest if the event was linked to other activities organised at the same time in the park and was not too much ‘in the middle of nowhere’
  • we also focussed on uploading sounds. This was not very successful - perhaps it is just too specialised for a general public event.
  • this activity generated a lot of enthousiasm among volunteers and mobilised new volunteers for WMNL. Also the National Parks have indicated that they are eager to continue cooperation.



Education

Quantified objectives Progress Q1 Progress Q2 Comments
decision made whether or not it will be feasible for WMNL to develop a programme in the field of education scope of feasibility study determined in consultation with community,call for tender drafted and published, responses evaluated, consultant selected feasibililty study carried out. Board to decide on followup in Q2 on track

Staff involved: 1 Volunteers involved: 10.


Activities conducted.
  • The consultants engaged to carry out a feasibility study into cooperation between WMNL and the education sector started work. In April and May they carried out interviews with representatives of institutes of higher education and with members of the international Wikimedia community. Their interim results were presented to and discussed with the community on May 24. This was followed by a brainstorming session on aims and ambitions of the programme.
  • Their final report was published by the end of June. It concludes that there is definitely potential for an education programme focussing on higher education (universities and colleges. They recommended carrying out three pilotprojects in 2014 and 2015, exploring 1) improving content of articles, 2) translating articles from other language versions of Wikipedia, and 3) improving language and style of articles. More information can be found on the project page.


What worked and what did not?
  • Commissioning a feasibility study was a good investment of resources. The consultants provided us with a good overview of ongoing initiatives and the opinions of stakeholders in higher education. Some of the outcomes of their work provided us with new insights, such as the need to also focus on support staff in higher education,e.g. librarians. Also their advice to develop pilot projects with different scopes (generating/improving content, translating articles from other language Wikipedias for use on NL-Wikipedia, improving style and language)was an eye-opener. It will allow us to work with different sections of higher education. We plan to do pilots with a faculty of Twente University, a college providing training to translators and a faculty focussing on (science)communication or journalism.
  • It was also very helpful that Floor Koudijs (WMF education programme) spent a few days at the WMNL office while visiting the Netherlands. She participated in a meeting with the consultants and provided very relevant input and advice.




Second thematic priority

When we developed our 2014 plan last year, we were considering adding another thematic area next to World War II. While working on Wiki Loves Earth, we realised that there was a huge potential for content donation, content improvement, and editor/volunteer recruitment in this area. We decided to continue working on this area after the Wiki Loves Earth campaign in May. Thus we avoid fragmentation of the workprogramme and generate maximum ‘profit’ from the time and energy invested in setting up a volunteer group and external partnerships for Wiki Loves Earth.


Existing GLAM partnerships and Wikipedians in Residence

Quantified objectives Progress Q1 Progress Q2 Comments
organise at least one event with each of the Wikipedians in Residence and/or the existing GLAM partners: in total 15 events no GLAM events organised 4 events organised{{!
tools for organising and monitoring events developed


Staff involved:1. Volunteers involved: 8

Activities conducted.

In cooperation with Wikipedians in Residence

  • GLAMwiki Toolset workshop
The Amsterdam Museum hosted a GLAMwiki Toolset workshop on the 4th of April supported by WMNL. Rijksmuseum, Amsterdam Museum, University Museum Utrecht, National Archives of the Netherlands, National Library of the Netherlands,Netherlands Institute for Sound and Vision, Wikipedians in Residence and volunteers participated in this workshop. Every step from choosing suitable content to uploading it was covered during the workshop. The lessons learned are being collected in the GLAMwiki Toolset Manual.
  • Wikidata workshop
The Netherlands Institute for Sound and Vision hosted a Wikidata workshop given by WMNL volunteer Gerard Meijssen on April 11th. The workshop was focussed on explaining what Wikidata is, to show how single and batch edits can be done and to discuss the different possibilities for GLAMs to use Wikidata. Apart from a variety of participants from the institute itself also the Rijksmuseum and Wikipedians in Residence were present.
  • Wikipedians in Residence
The Wikipedians in Residence had a meeting at the WMNL office on the 28th of April. The notes of this meeting are public (Dutch). Two workshops were organized for employees of Sound and Vision in which they were encouraged to consider the platforms of Wikimedia when setting up new projects.
  • Maps and Wikipedia meeting, Amsterdam
Wikipedians in Residence Sandra Fauconnier and Hay Kranen organized an expert meeting on old maps and Wikimedia projects on Saturday 24 May in Amsterdam. More than 20 participants, including curators / collection managers of map collections, and Dutch Wikipedians listened to the keynote presentation was by Susanna Ånäs (Wikimedia Finland) on the WikiMaps project. Further presentations, and a brainstorm session, included historical map collections from Koninklijke Bibliotheek, old maps on Wikimedia Commons, and a case study of storytelling via maps: visualizing the 1934 world trip of Felix Vening Meinesz, a project by TU Delft. This event was supported by WMNL.
  • Music Edit-a-thon
On Saturday June 14th an Edit-a-thon was organized at the Netherlands Institute for Sound and Vision bij Wikipedian in Residence Jesse Klaver with support by WMNL volunteers. About 30 people took part to write about Dutch music from the first half of the twentieth century. There were 15 first-time editors present.
 
participants in the music editathon
About twenty articles were written (see the course page for all the contributions of the day). More photos of the day.
  • Atlas of Mutual Heritage on Commons: 2.500 old maps, prints and drawings
2500 images related to the overseas history of The Netherlands have been uploaded to Wikimedia Commons by Wikipedian in Residence Hay Kranen. More information about this upload can be found on the project page and in Hay's email to the GLAM mailinglist.


Other events

  • Editathon Women and Art, Amsterdam
On 17 May, a group of Wikipedians held a new edit-a-thon about women and art at De Appel art centre in Amsterdam. This event was a follow-up to the first Dutch Art+Feminism edit-a-thon on February 1 and was also financially supported by Wikimedia NL. Both events together have, so far, resulted in more than 50 new or improved articles about women in the arts.
  • Re-source fashion conference
Sebastiaan ter Burg was a panellist at the Re-source fashion conference in Arnhem.
  • Content donations in preparation

The Utrecht Universiteit Museum and Catharijne Convent of religious art are preparing content donations. These were originally planned for Q2 but are postponed to Q3 because of internal delays at these institutions.


What worked and what did not?
  • Cooperation with the Wikipedians in Residence is proving to be productive. Wikipedians in Residence organise events related to content donated by/available at their host organisations. WMNL mobilises volunteers who either participate in the event, or act as advisors/trainers for other participants.
  • It is disappointing that content donations and related events we had planned for Q2 had to be postponed. These activities were linked to events at the GLAM partners, such as the launch of new website or the opening of a new exhibition. These events were delayed, resulting in postponement of our activities.
  • Although GLAM is traditionally one of WMNL strongest areas of work, we are finding it a bit of an uphill struggle at the moment to mobilise volunteers. On reflection, we realised that some of most active GLAM-volunteers are now Wikipedians in Residence or have joined the WMNL board.




Public librariesEdit

Quantified objectives Progress Q1 Progress Q2 Comments
establish partnership with at least 2 public libraries One partnership established with Amersfoort library Preparation for partnership with 2nd library in progress
organise at least 2 events with each of these libraries First event held. Monthly events planned for 2014.

Staff involved: 1; Volunteers involved: 2


Activities conducted.
  • Monthly Wikipedia workshops Amersfoort public library
On June the 13th, we started with a monthly open workshop in the public library of Amersfoort. The workshop is run by an experienced Wikipedian who can give advice and training on editing Wikipedia. It attracted people that specifically came to the library for the workshop and the director of the archive (the archive is located in the same building).
  • Presentation Libraries Zeeland and Amsterdam
Sebastiaan ter Burg gave a presentation about cooperation between external wiki initiatives and Wikimedia projects at the Zeeuwse Bibliotheek (libraries in Zeeland) and met with the library of Vlissingen for future cooperation. In cooperation with Wikipedian in Residence Hay Kranen, he organised a workshop for 9 employees of the public library in Amsterdam.


What worked and what did not?
  • We are finding that public libraries are interested in working with Wikimedia. The series of open workshops in the public library of Amersfoort has only just started and it will be some time befor we can say whether it is going to generate results in terms of new editors or improved content.


Objective 2. To increase awareness of Wikipedia as a reliable encyclopedia and a volunteer-driven projectEdit

Quantified objectives Progress Q1 Progress Q2 Comments
noticeable improvement in appreciation and understanding of Wikipedia by general public compared to 2013 survey results exploration of scope of campaign; defining aims and objectives survey will be repeated in Q1 2015
noticeable increase in requests for information from the general public to Wikimedia Nl
5% increase in donations from Netherlands
5% increase in new editors
10 % increase in membership WMNL 3% increase in Q1 2% increase in Q2


Staff involved 1; volunteers involved 2


Activities conducted.
  • WMNL is planning to run a Wikipedia awareness campaign in Q4. In this quarter we started with gathering available information on such campaigns. The scope will be on making the general public more aware of basic facts concerning Wikipedia. It will emphatically not be a campaign to increase members or revenue for WMNL.
  • Director Sandra Rientjes gave a radio interview on the 13th birthday of NL-Wikipedia.
What worked and what did not?


Program 3 WMNL: participation, support and profileEdit

WMNL: participation, support and profile
What are the objectives of this program? Please include metrics.
  • To increase the number of members of Wikimedia Nederland and retain current members


Quantified objectives Progress Q1 Progress Q2 Comments
increase of membership by 20% compared to 2013 +3% +2% 227 members, increase of 5%. The largest increase in members occurs around the annual WMNL conference in november
no more than 10 current members decide not to prolong their membership 7 members left following annual contribution mailing
when surveyed, members satisfaction ‘remains at same level as 2013 Survey will be repeated Q1 2015


Staff involved: 2 Volunteers involved: 2


Activities conducted.
  • Newsletter
Two issues of the newsletter were sent out. At the moment, 814 people receive the WMNL newsletter. 69 people signed up for the WMNL newsletter a result of the Wiki Loves Earth events.
  • Linux-group meeting
Board members Ad Huikeshoven and Justus de Bruijn attended the annual summer meeting of the Netherlands Linux Usersgroup. They presented WMNL and explored possibilities for synergy and cooperation.


What worked and what did not?
  • This Quarter, we developed no special activities in this programme. Therefore there is not much to report under this heading.

Any additional details:


Program 4 ResourcesEdit

Resources: a sustainable and diverse funding base
What are the objectives of this program? Please include metrics.
Quantified objectives Progress Q1 Progress Q2 Comments
€52.000 funding from external (i.e. non-movement) sources € 38,315 received € 14,241 we have met our target for 2014
80% of 2013 individual donors donate again in 2014 59 individual donations 36 individual donations analysis of donors will happen later this year

Staff involved: 2. Volunteers involved: 2.


Activities conducted.
  • WMNL received a generous donation of €12,500 from a private donor.
  • We sent out a special issue of the newsletter to people who donated to WMNL over the past months.


What worked and what did not?
  • We developed no specific activities aimed at fundraising in Q2

Any additional details:


Program 5 GlobalEdit

GLOBAL: playing a role in international Wikimedia movement

What are the objectives of this program? Please include metrics.

  • To play an active and constructive role in the global Wikimedia movement
Quantified objectives Progress Q1 Progress Q2 Comments
budget for international travel by members of NL community of €15.000 to be made available 3 scholarships granted for participation in the Zurich Hackathon 11 scholarships granted for Wikimania
at least 5 members of NL community attend Wikimania, funded by WMNL, of which 2 members have not previously attended Total NL delegation will be 19 individuals. Half of them have not attended Wikimania before
at least 4 presentations given by members of NL community at Wikimania 4 proposals submitted by members of NL community
at least 4 members of NL community attend Wikimedia Conference 4 members of NL community were present, 3 as delegation of WMNL
at least 2 presentations given by members of Nl Community at Wikimedia Conference no presentations given, but member of NL community active in programme committee


Staff involved: 2. Volunteers involved: 2


Activities conducted.
  • Wikimedia Conference Berlin
Chair Frans Grijzenhout, Board Member International Affairs Ad Huikeskoven en Executive Director Sandra Rientjes attended the Wikimedia Conference in Berlin. A full report can be found on the WMNL Wiki.
  • Program evaluation and design workshop, Berlin
Sebastiaan ter Burg attended the Program Evaluation and Design workshop in Berlin to learn how to improve the "program manual" that WMNL already has developed.
  • Wiki Loves Monuments International
The final report on Wiki Loves Monuments International was submitted to the WMF. WMNL acted as fiscal sponsor to the project team, taking care of payments and accounting.
  • Zurich Hackathon
Three members of the community attended the Hackathon in Zurich, supported through a WMNL scholarship.
  • Wikimania
We started advertising our scholarships for Wikimania. The aim is to give scholarships to ten members of the community.
  • Free Culture Weekend
Sebastiaan ter Burg attended the [https://wikimania2014.wikimedia.org/wiki/Fringe/Free_Culture_Hack


Program 6 OrganisationEdit

ORGANIZATION: governance and office
What are the objectives of this program? Please include metrics.

1. The administrative organisation of WMNL complies with standards and criteria

Quantified objectives

  • annual report and accounts approved by auditor 31 March 2014
  • Q1,2,3,4 report submitted timely and according to WMF guidelines
  • Annual plan and budget 2015 approved 1 October 2014
  • FDC application submitted by deadline set by FDC
  • staff assessments carried out according to schedule


Progress against these objectives (include metrics and # of volunteers/staff involved)?


Activities conducted.
  • New staff member
Jolanda Adelaar joined the WMNL office team to work on finances and office management. She replaced Tom Kisters who left on May 1st to finalise his studies with an internship at an international accountancy firm.
  • Q1 report submitted
We submitted our report on activities in the first quarter to WMF.
  • Annual plan 2015
We started drafting the annual plan 2015 with a brainstorming meeting on June 21, which was attended by 12 people. The process has now moved on-wiki. Members of the Wikimedia community can provide input on the WMNL-wiki.


What worked and what did not?


2. The Board fully and effectively meets its obligations concerning good governance

Quantified objectives

  • Review changes needed to facilitate that Board Members' term of office is prolonged beyond one year, and propose these changes to Membership
  • Actively seek out individuals with skills that would complement the Board


Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • * Board meetings
The newly elected Board met for two days in April to discuss division of tasks and get acquainted. Board meetings tooks place on May 8 and June 12.

Staff involved: 1. Volunteers involved: 7.


Lessons learnedEdit

Lessons from this quarterEdit

A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • We are satisfied with the progress we are making in working on our thematic area Nature/Wildlife. Wiki Loves Earth was a great kick-off and the volunteers involved are now motivated to go to the second phase where will focus on content donations and editathons. We have already contributed some high quality images of Dutch nature and received a content donations of bird-videos.
  • Our step-by-step approach to developing an education programme is paying off. The feasibility study we commissioned gave us good insight in opportunities and challenges of developing such a programme and outlines for relevant and realistic pilot-projects.
  • Reaching our fundraising target for the year already after two quarters is encouraging.


What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • Not being able to fill the community liaison position is a setback. Improving contact and interaction with the Wikipedia-community is one of our top-priorities for 2014. We will use the summerperiod to reflect on what we are going to do now.


What factors (organizational, environmental) enabled your success?

  • As to fundraising, we are benefiting from the wide appreciation of and sympathy for Wikipedia in Dutch society. The major donations we received this year were not really the result of a fundraising programme on our part. People just approached us. It did help that we have developed a package of informative and attractive looking media concerning WMNL, such as the website, leaflets and a printed version of the Annual Plan. This gives a professional impression to potential donors.


What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • We realised that we just do not have the number of active and skilled GLAM volunteers that we used to have. On reflection, some of them are now Wikipedians in Residence or WMNL-Boardmembers. This ofcourse means that they are still contributing to the movement, but it does pose a challenge when it comes to implementing our own GLAM-programme.


What changes might you make in executing your initiatives into the next quarter?

  • Next quarter, we will develop more activities focussed on editor recruitment, article generation and content donations. (In Q1 and Q2 a lot of our activities focussed on photo-competions for Commons).

Additional informationEdit

Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

  • Links are included in the text where relevant.

ComplianceEdit

Is your organization compliant with the terms outlined in the grant agreement?Edit

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

  • There were no deviations from our grant proposal.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • Yes.

SignatureEdit

Once complete, please sign below with the usual four tildes.