Grants:APG/Proposals/2013-2014 round1/Wikimedia Deutschland e.V./Letter of intent

Purpose of this document


This document is the first critical step of the funds application process. Funds-seeking entities will fill out the top of this document a few months ahead of the application deadline (8 June for Round 1 and 8 November for Round 2) to indicate their interest in applying for funds in the upcoming round. WMF staff will use the checklist on the bottom half of this document to ensure that applicants are eligible to apply for FDC funds. Entities are responsible for meeting eligibility criteria before applying for FDC funds.

It is important to note that entities submitting letters of intent are now asked to include a dollar figure (or a figure in local currency). Entities will not be tied to these notional figures. The initial request amount will be used internally for FDC planning purposes.

Letter of intent


To be completed by applying organization

Date: 6 June 2013

Dear Members of the Funds Dissemination Committee:

I am authorized by the Supervisory Board of the Wikimedia Deutschland e.V. to inform you that Wikimedia Deutschland e.V. intends to seek funding from the Funds Dissemination Committee for our organization's annual plan as part of the Annual Plan Grants process.

We recognize that seeking funds from the FDC is contingent upon compliance with the eligibility requirements outlined by the eligibility checklist, and that, to the best of our knowledge, our organization is eligible or plans to be eligible by the date eligibility is confirmed based on these criteria.

With this letter, we agree that we will provide the Wikimedia Foundation with details about the members of the board, senior management, and key employees associated with our organization to be screened for compliance with US law, upon request. We understand that WMF may contact us to request these details if and when they are needed. For each individual, we will provide a full name in English and in the language of origin, any other names used, the country of residence, the place and date of birth, and a copy of a government issued photo identification document if requested.

We currently plan to request funds in Round 1. At that time, we will submit our annual plan with full financials. We anticipate that our funding request may be approximately 1.700.000 Euro

In addition to that I would like to remark that at this moment we are at the beginning of the planning phase for 2014 and we are still considering different options regarding the continuation of software development at WMDE. This includes considering different financing solutions, such as seeking outside funding, cooperation with the IT department of the WMF, or applying for funds via FDC. If it turns out that we will go through FDC, the amount of our funding request could raise up to 2.550.000 Euro. The additional sum of 850.000 Euro corresponds with our present software development expenses and can vary depending on the upcoming planning for this very field.

Further, an important factor that influences the determination of the sum of our anticipated funding request is the circumstance that WMDE’s funding base is diversified and we have significant revenues beyond the FDC funding. These include large donations, small donations donated directly to WMDE, membership fees etc. It is difficult to anticipate at this very moment how this revenues will develop but their development will undoubtedly influence the actual amount of funding WMDE will request in the FDC process..

Pavel Richter
Executive Director

Eligibility checklist and rubric


To be completed by WMF staff

To be considered an "eligible entity," organizations should be in compliance with legal and contractual obligations, as outlined below:

Criteria Obligation Met obligation?
Affiliate Organization Recognized as an affiliate organization as defined in the Board Resolution dated March 31, 2012 Yes/No/NA
Track record of grant requests or successful campaigns

Has received at least two prior grants from WMF; OR
Has received at least one grant and participated in one fundraising campaign as a payment processor; OR
Has participated in at least two fundraising campaigns as a payment processor

In compliance with Chapter Agreement Supplied a written activity and financial report in English at least once a year to the Foundation, within four months of entity's fiscal year end. Yes/No/NA
WMF has verified that Chapter adequately meets conditions of the Chapter Agreement Yes/No/NA
In compliance with WMF Grant Agreement (if applicable) Published a complete report on the funded activities within 3 months of the project end date Yes/No/NA
In compliance with local laws In compliance with all applicable laws governing organizations of their type in their country Yes/No/NA
In compliance with relevant U.S. laws Organization has the necessary controls and monitoring in place to know that the organization, its Board, senior management, key employees and any individuals or groups that it provides funding to are not on any terrorist watchlist, are not engaged in money laundering, and are using all donor funds for charitable, non-political purposes. Yes/No/NA