Grants:APG/Proposals/2012-2013 round2/Wikimedia Australia/Proposal form
All eligible entities will need to complete this form to request funds from the Funds Dissemination Committee (FDC). The completed document must be published in English on Meta by the deadline for each round (23:59 UTC 1 October for Round 1, and 23:59 UTC 1 March for Round 2).
The purpose of this document is to provide the FDC with an overview of your annual plan, the alignment of the plan to the Wikimedia movement’s strategic goals, and the potential impact and effectiveness of the plan. This proposal should complement any annual planning documents you may have: please complete all fields as mandatory and add links to supporting documents where relevant.
Each section of the proposal provides guidance on the amount of detail expected in response to each question or field. If you have additional questions about the form, please contact the FDC support team.
A few terms used in the form:
Basic information Edit
In order to support community review, in no more than one paragraph, please provide a brief description of your entity's forthcoming annual plan, with focus areas and key objectives.
|Organization information||Legal name of organization||Wikimedia Australia Inc|
|organization's fiscal year (mm/dd–mm/dd)||07/12 to 06/13|
|12 month timeframe* of funds currently requested (mm/dd/yy–mm/dd/yy)||01/13 to 12/13|
|Contact information (primary)||Primary contact name||4|
|Primary contact position in organization||5|
|Primary contact username||6|
|Primary contact email||7|
|Contact information (secondary)||Secondary contact name||Craig Franklin|
|Secondary contact position in organization||Treasurer|
|Secondary contact username||Lankiveil|
|Secondary contact email@example.com|
*Timeframe should ideally be for a 12 month period that begins after the FDC decision.
Currency requested: AUD
- Currency requested is defined as the currency in which you wish to receive funds (e.g., EUR, GBP, INR). Note that the FDC makes grants in local currency when possible.
Exchange rate used (currency requested to $US): AUD1 = USD1.03
- Please use Oanda.com on March 1 2014 to determine the exchange rate. Please use five decimal points.
|Total annual expenses of organization|
|Amount proposed to the FDC for the coming year's annual plan|
|Amount to be raised from non-FDC sources||4250.00||4377.50|
|If applicable, amount of FDC funds allocated to organization last year||Not applicable.||Not applicable.|
Background, history, and mission Edit
This section provides the FDC an overview of your entity's background and history. Please respond to each question below with 1-2 sentences to a maximum of a paragraph.
- When was your entity established?
- Incorporation meeting was held on 21 April 2008.
- What is the mission of your entity, and how does it support the strategic priorities of the Wikimedia movement?
- The mission of Wikimedia Australia is to support the Mission of the Wikimedia Foundation in Australia in accordance with the principle of subsidiarity. We will undertake outreach activities, develop resources and build systems that empower and engage people to collect, develop, share and promote Free Cultural Works. In recognition of Australia's role in the Asia-Pacific region, we will assist in building the capacity of the Wikimedia and Free Culture movements internationally.
- What is its current leadership structure (e.g., executive staff structure, board / governance structure)?
- A six member management committee (roughly equivalent to a board of trustees in other jurisdictions), elected annually by members of the association. The current management committee was elected in November 2012. The Rules of Association effectively act as a constitution for the chapter.
- What is the role of volunteers in your entity (e.g., help develop entity plans, participate in programs, edit Wikipedia)? Approximately how many volunteers does your entity have?
- Volunteers are the lifeblood of Wikimedia Australia, and are involved in every aspect of the chapter's governance and activities. All members of the management committee are volunteers.
- If applicable, how many members does your entity have, and how do you define membership (e.g., attendance at events, paying dues)?
Reflection on past activities and innovations Edit
This section provides the FDC with information about your entity's past programs, activities and strategies. Please answer the questions below with your reflections on the past fiscal year. Responses to each question should be one or two paragraphs.
- How does your entity define and measure "success"?
- Broadly speaking, success for Wikimedia Australia involves the creation and distribution of quality, freely accessible content about Australia, including its cultural heritage, biodiversity, and current events. Wherever possible, this is expressed in measurable metrics that are built into each project proposal.
- Please give at least three examples of successful programs or activities that your entity has completed. If available, provide links to information.
- Regional Training Workshops
- Wikimedia Australia has run a number of training workshops in regional areas of the state of Queensland, in conjunction with the State Library of Queensland. The main goals of this programme have been recruitment of new editors in regional/rural areas, creation of new content about subjects of interest in regional Australia (typically an area with poor coverage on English Wikipedia), and building relationships with GLAM institutions. Feedback from participants has been positive, and there is enough demand for more sessions of this type that the program will be rolled out across the rest of Australia in 2013.
- Further information:
- en:WP:GLAM/SLQ - project page for Queensland workshops
- en:WP:GLAM/SLNSW - project page for New South Wales workshops
- Doing it the Wikiway – Giving Local Content Global access, a grass roots perspective - paper concerning this program presented at the ALIA Information Online conference in Brisbane in February 2013, detailing the program from the GLAM perspective
- History of the Paralympics in Australia (HOPAU)
- LangCamp was an event held in Jakarta in December 2012 and sponsored and organised by Wikimedia Australia in partnership with id:Universitas Indonesia, on the sidelines of the "Indonesian International Conference on Communications 2012". There were two main streams at this event:
- An indigenous languages stream that concentrated on the Minangkibau and Balinese Wikipedia projects in the Wikimedia Incubator, and which provided the necessary impetus for the Minangkibau Wikipedia to be approved by AffCom.
- An Open educational resources (OER) stream that concentrated on strategies for using Indonesian language projects in education, using the Arabic and Portuguese language programs run by the WMF as a model.
- The conference was well attended, both by contributors to projects in indigenous Indonesian languages (including Javanese, Banjarese, Sundanese, Balinese and Minangkibau), and academics from both Australia and Indonesia.
- Further information:
- LangCamp website (redirect to Wikiversity)
- What are the plans/strategies that did not work for your entity in the past? What did your entity learn from that experience / those experiences?
- What else has your entity learned or innovated upon that could benefit the broader Wikimedia movement?
Where available, please link to the following to provide supplemental information to the FDC:
- Link to previous completed fiscal year annual plan
- Link to previous completed fiscal year annual report
- Link to previous completed fiscal year grant report (if your entity has received funds from the FDC)
- Link to your entity's strategic plan if you have one
- Link to your organogram or organizational chart if one exists
- Link to your entity's current fiscal year plan and budget
Key programs / initiatives* and objectives of the upcoming year's annual plan Edit
These tables are intended to provide an overview of your entity's upcoming year annual plan and its alignment with the movement's strategic priorities; please provide short phrases or 1-3 bullet points for each program below. You can also link to any other documents that you think might be helpful as context.
Please ensure that your proposed programs are SMART; that is, specific, measurable, attainable, relevant, and timely.
If you feel you have a program that fulfills a strategic goal that is not immediately identified with a movement strategic priority ('readership' rather than 'editorship', for instance), please add that in the table and offer us your rationale.
*In the last round, the FDC used the term 'initiative', but this round, we are using the term 'program.'
Program 1 Edit
Wikipedia Editor Training
Program 2 Edit
History of the Paralympic Movement in Australia
Program 3 Edit
Symposium on Education using Wikipedia in Australia
Program 4 Edit
Program 5 Edit
Conferences and Community Building
Program 6 Edit
World War One WiR
Additional context for the upcoming year's annual plan / SWOT Edit
Please provide 1-2 paragraphs for each response below. SWOT stands for your organizational strengths, weaknesses, opportunities, and threats.
- What organizational strengths enable your entity's plan (e.g., leadership, education program expertise, experience with outreach, governance structure, community participation, fundraising)?
- What external opportunities enable your entity's plan (e.g., socio-political context, community participation, fundraising)?
- What are key risks or threats that would prevent you from achieving your plan (e.g., leadership turnover, governance challenges, lawsuits, fundraising, community participation, socio-political context)?
- How will you minimize these risks and threats?
Financials: year-to-date progress Edit
This section provides the FDC information about how your entity is progressing against the current fiscal year's planned budget (revenues and costs).
Please provide the relevant information below. "Year-to-date" refers to the period between the start of your entity's current fiscal year and the date of submission of the proposal. Actual year-to-date financials should be provided as close to the proposal submission date as possible.
Identify the year-to-date for which you are reporting, month/year to month/year: *
Current fiscal year planned budget Year-to-date actuals Projected final amount In currency requested In $US In currency requested In $US In currency requested In $US Revenues (from all sources) 4250.00 4377.50 921.71 949.36 6 7 Spending 9 10 11 12 14 15
Table 3 details, if necessary:
- Not including FDC contribution.
- Based on the variance percentages above, please describe how your entity is progressing against revenue and spending targets. If your projected final amount shows your entity to be significantly under or over target on either revenue or spending, please provide a detailed explanation.
- Significant additional inflows are expected between April and June of 2013. These will include the final instalment of donation moneys owed to the chapter by the Wikimedia Foundation, as well as a significant amount of membership dues as members renew for the 2013/14 financial year.
Financials: upcoming year's annual plan Edit
Provide your financial overview for the upcoming year in the format below.
Please link to your detailed budget in a publicly available spreadsheet file (translation into English highly recommended) in addition to completing the tables below. Detailed budget link:
Please list anticipated revenues, by source (e.g., FDC, Wikimedia grants programs, grants from institutional donors, public funding, membership fees, local donations, event fees)
Revenue source Anticipated (in currency requested) Anticipated (In $US) Membership Dues 584.00 601.52 Donations 3216.00 3312.48 Interest 450.00 463.50 FDC Contribution
Table 4 notes, if necessary:
- Planned amounts for 2012/13 financial year.
Current entity staff and long-term contractors Edit
Role/functions might include program administration, finance, fundraising. Please include both part-time and full-time staff and long-term contractors.
Role / Function Number of staff Percentage of staff time* N/A 0 N/A
*Please include estimates of the percentage allocation of staff members. For example, for full-time staff, you would put 100% in this column. For half time staff, you would put 50% in this column.
Table 5 notes, if necessary:
- No staff currently employed by entity.
Proposed new staff and and long-term contractors for upcoming year's annual plan Edit
Role / functions might include program administration, finance, fundraising. Please include both part-time and full-time staff and long-term contractors.
Department (e.g. Programs, Communications) Number of current staff Percentage of current staff time* Number of upcoming staff Percentage of upcoming staff time* Rationale for hiring new staff N/A
*Please include estimates of the percentage allocation of staff members and long-term contractors. For example, for full-time staff, you would put 100% in this column. For half-time staff, you would put 50% in this column.
Table 6 notes, if necessary:
- Not applicable, no plan for new staff or long-term contractors to be directly employed by WMAU.
Summary of staff and long-term contractor expenses Edit
In currency requested In $US Percent increase Current staff expenses 0.00 0.00 Proposed increase for current staff expenses 0.00 0.00 0 Proposed increase for new staff expenses 0.00 0.00 0 Total staff expenses 0.00 0.00 0
Table 7 notes, if necessary:
Expenses by program / initiative Edit
Expenses are costs associated with any programs, initiatives, or projects your entity manages (e.g., event costs, materials, transportation). Please exclude any staff costs that are included above. “Programs / initiatives” might include education programs, outreach programs, microgranting initiatives, etc. Please include any administration costs (e.g., office space rental, utilities) affiliated with each program along with any overall administration costs that are not affiliated with any particular program (e.g., Administration should be considered a "Program" under the first column.)
Program / initiative In currency requested In $US Wikipedia Editor Training 30,000 30,900 History of the Paralympic Movement in Australia 29,000 29,870 Symposium on Education using Wikipedia in Australia 12,500 12,875 Research database 12,500 12,875 Conferences and Community Building 2 3 World War One WiR 160,000 164,800 General expenses and administration 10,000 10,300 Total program expenses (should equal the sum of the rows) 4 5
Table 8 notes, if necessary:
Summary of total revenues and expenses Edit
In currency requested In $US Total cash balance as of proposal submission 93,000 95,790 Total revenues 4,250 4378 Total spending 5 6 Net (revenues less expenses) 7 8 Operating reserves,* if applicable
Table 9 notes, if necessary:
Verification that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities Edit
Enter "yes" or "no" for the verification below.
- The term “political or legislative activities” includes any activities relating to political campaigns or candidates (including the contribution of funds and the publication of position statements relating to political campaigns or candidates); voter registration activities; meetings with or submissions and petitions to government executives, ministers, officers or agencies on political or policy issues; and any other activities seeking government intervention or policy implementation (like “lobbying”), whether directed toward the government or the community or public at large. Grants for such activities (when permitted under U.S. law and IRS regulations) should be sought from the Wikimedia Grants Program.
I verify that this proposal requests no funds from the Wikimedia Foundation for political or legislative activities Yes