ESEAP Preparatory Council/Meeting Notes/2 October 2023

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The following document is the meeting minutes taken during a meeting. Please discuss the document on the talk page. With exception for grammatical and other minor corrections, please do not alter the document without seeking consensus from the participants of the meeting on the talk page.

ESEAP Preparatory Council Meeting #2

Date: 2nd October 2023
Attendees: Dody, Irvin, Johnny, Reke, Robert, Vanj
Support: Joyce (translation), Vivien

Agenda

EPC proposed timeline
Budget for in-person meeting for 2024
Any other business

Notes

WMF support on Hub content inputs: Kaarel; Grants inputs: Yop
Budget for in-person meeting:
- Split between ESEAP Con 2024 budget & affiliates existing funding (WMTH, WMTW, Malaysia UG confirmed funding from their affiliate budget)
Action item: to follow up with Athikhun and Belinda (Re
- To follow up: we shall split our team to focus on each of our workgroup (G1-G4)
- G1- Identity working group (Document review & ESEAP history/past challenges): Robert, Belinda
- G2- Stakeholder Mapping working group: Vanj, Athikhun, Johnny
- G3- Research on regional hub & collaboration cases working group: Irvin, Reke
- G4- Support group to the 2024 ESEAP Conference host: Dody, Agus
AOB
- Robert will present the EPC update on ESEAP 36th Community meeting this coming Sunday, 8 October 2023
  - What Robert can present to the community on EPC update:
    - we have made 2 online meetings
    - we have our meta page for all of the details minutes of meeting
    - we have made our working timeline
    - ESEAP Con 2024 has submitted its budget and currently under review from WMF