Affiliations Committee/MassMessages/Call for candidates - January 2022

Translations are available.

The Affiliations Committee – the committee responsible for guiding volunteers in establishing Wikimedia chapters, thematic organizations, and user groups – is looking for new members!

The main role of the AffCom is to guide groups of volunteers that are interested in forming Wikimedia affiliates. We review applications from new groups, answer questions and provide advice about the different Wikimedia affiliation models and processes, review affiliate bylaws for compliance with requirements and best practices, and update the Wikimedia Foundation Board of Trustees as well as advise them on issues connected to chapters, thematic organizations and Wikimedia user groups.

The committee consists of five to fifteen members, selected at least once every year, to serve two-year terms.

Being a part of the AffCom requires communication with volunteers all over the world, negotiating skills, cultural sensitivity, and the ability to understand legal texts. We look for a mix of different skill sets in our members.

Responsibilities

Availability of up to 5-8 hours per month

Participate in monthly one and two-hour voice/video meetings

Commitment to carry out assigned tasks in a given time.

Facilitate and support communications

Affiliate Support and growth

Strong interpersonal relationship among members of the committee and also with the Wikimedia community members. Across all committee members, there are additional relevant skills as well as requirements which help to support the committee and its sustainability which include both required and relevant general skills

Fluency in English
Availability of up to 5 hours per week, and the time to participate in a monthly one and two-hour voice/video meetings.
Willingness to use one's real name in committee activities (including contacts with current and potential affiliates) when appropriate.
Strong track record of effective collaboration
International orientation

Public Communications (English writing and speaking skills)
Skills in other languages are a major plus.
Understanding of the structure and work of affiliates and the Wikimedia Foundation.
Documentation practices
Interviewing experience
Experience with, or in, an active affiliate is a major plus.
Teamwork: Project and people management skills to coordinate and collaborate with different parties on a shared plan and see it through to completion.
Problem-Solving: Ability to evaluate various solutions, consider multiple interests and points of view, revisit unresolved issues, seek compromise and work and communicate across languages and cultures.

Given the expectations for maintaining the course in 2022 and preparing for potential 2022 transitions as part of the Movement Strategy implementation process, it is important that we are also clear about two different skill sets critical to committee support at this time. The first skillset is oriented to understanding affiliate dynamics and organizational development patterns to successfully process affiliate applications for recognition; the other is oriented to conflict prevention and intervention support for affiliates in conflict.

Administration & Attention to detail
Readiness to participate in political discussions on the role and future of affiliates, models of affiliation, and similar topics.
Awareness of the affiliates ecosystem and models and understanding of community building, organizational development, and group dynamics

Communication skills for active listening, clear instruction and turn-taking.
Stress Management skills for maintaining patience and positivity
Emotional intelligence to maintain awareness of emotions of oneself and others to practice empathy, impartiality, and mutual respect.
Facilitation, negotiation, and mediation skills to guide diverse individuals and groups toward cooperation.
Ability to work within a team

Do you have relevant skills and interest to support movement affiliates?

We are looking for people who are excited by the challenge of empowering volunteers to get organized and form communities that further our mission around the world. In exchange, committee members will gain the experience of supporting their world-wide colleagues to develop their communities as well as personal development in guiding organizational development, facilitating affiliate partnerships, and professional communications.

Selection process

As a reflection of our commitment to openness, transparency, and bilateral engagement with the Wikimedia community, the 2022 member selection process will include a public review and comment period and a self-assessment survey for candidates to share their skills and their experience. This self-assessment information will help the committee to identify the skill sets relevant and supportive to our affiliate support processes. We invite you to apply for membership to the committee and join us in supporting the affiliates. The data shared in the self-assessment will only be made available to the committee and the relevant staff support. The nomination, candidate Q&A, and endorsements will still take place posted on Meta for public review at January 2022 page. Here the global community is welcome to provide comments and feedback about each candidate.

Once the nomination window closes 31 January 2022, the sitting members who are not candidates for re-election in this cycle will deliberate and then vote, taking into account all inputs from the meta page, self-assessment, advisors, Wikimedia Foundation staff and board liaisons, and committee member discussion.

A final decision will be made in late-February 2022, with new members to be notified for onboarding in February.

How to apply

If you are interested in joining the committee, please:

Step 1. Post your application on the nomination page by 31 January 2022. Your application must include the following information:

Your full name and Wikimedia username
A statement describing your relevant education, experience, abilities, skills, knowledge, availability, and motivation for joining the committee.

Step 2. Complete the self-assessment survey between January 1, 2021 and January 31, 2021.

The privacy statement that applies to the survey can be found here.
NOTE: The survey will take 15 mins. Please do not close your browser. If you need a break, you are advised to keep the browser open. In case of losing the link, please reach out to mkaur-ctrwikimedia.org
This survey must be completed before Steps 3 & 4, as it will provide more background as to the type of work and expectations of members of AffCom.

Step 3. Answers the following questions:

NOTE: Questions 1-3 are required for all candidates.

Question 4 & 5 should be answered by those interested in joining the Recognitions subcommittee.
Question 6 & 7 should be answered by those interested in joining the Conflicts Intervention subcommittee.
If you are willing to nominate yourself for both subcommittees, answer all questions.

What roles have you served across any Wikimedia projects and affiliates that you think have prepared you for this role?
AffCom members need to manage time, confidentiality, conflicts of interest, and diverse situations across the global movement. How do you envision managing these?
Members of AffCom serve on one of two subcommittees: Recognitions OR Conflicts Intervention. Which one of these are you most interested in serving on?
If you are interested in serving on the Recognitions subcommittee, what do you think makes a group of Wikimedians ready to function together as an affiliate?
If you are interested in serving on the Recognitions subcommittee, what do you think are the benefits and responsibilities of functioning as formal affiliates?
If you are interested in serving on the Conflicts Intervention subcommittee, please describe your experience working with conflicts resolution.
If you are interested in serving on the Conflicts Intervention subcommittee, please describe how you have helped build consensus and support diversity.

Step 4. Once you have completed the above, send an email announcing your application to affcomwikimedia.org before the application deadline.

If you have any questions, please don't hesitate to contact me and/or the committee as a whole. We are happy to chat or have a webinar call with anyone about our work if this helps them decide to apply. Please distribute this call among your networks, and do apply if you are interested!

On behalf of the committee,

--FULBERT (talk) 13:18, 19 December 2021 (UTC)[reply]

Hi, I look forward to participating. Shall I answer the above questions by email? Md Nahid Islam Sumon (talk) 22:42, 25 January 2022 (UTC)[reply]

Please post your responses through the link above. FULBERT (talk) 23:00, 25 January 2022 (UTC)[reply]