Open Science for Arts, Design and Music/Guidelines/Open Research Work Cycle/Produce
PRODUCE and SHARE: disseminate publications and data in open access
editThis section answers the questions:
- How do I produce an art-, design- and music-specific DMP?
- How do I deal with the copyright of participatory output and user generated data?
- How can I retrospectively open my research output?
- How can I finance Open Access?
- How can I raise publishers’ awareness about Open Access and negotiate with them?
- Are there any alternative forms of publications?
- What can I do with my research metadata?
- How can I openly share training material?
- How do Creative Commons licences work? How do I choose the right one for my research output?
- What are the different Open Access formats available?
- How can we check and guarantee the quality of Open Access content using a peer review process?
- How do I deal with issues of privacy and data anonymisation?
- How do I deal with ethical issues?
- How can I ensure the findability of my data and Open Access content?
- What are the dos and don'ts when sharing data on social media?
Planning an open approach to research
editDMP in Arts, Design and Music
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Data Management Plan (DMP) for Arts, Design and MusiceditThe value of Data Management PlanningeditEven if the term data does not always resonate well with the communities of cultural practitioners, creative artists and scholars working in the arts domain, keeping a data management plan (DMP) as a living and evolving document throughout the lifetime of a research project is a useful tool. It gives an opportunity to systematically think through, make decisions about and document inputs, throughputs, and outputs of the project and highlight their important provenance details, legal or ethical challenges or sources of uncertainties. It is a roadmap that facilitates a shared understanding within the project (even in case of a solo project, like writing a dissertation) over which resources will be used, curated and produced during the project, how to backup and store them in a secure way, how to select resources for publication, in which forms and formats to publish them, what are the outputs that need long-term preservation and sustaining and how to document them and what are the associated costs and efforts. Data Management Plans as a funding requirementeditIncreasingly, keeping a DMP alongside research projects is becoming a condition of funding by many research funders, such as SNSF or Horizon Europe. Data Management Plans required by SNSFeditSince October 2017, the submission of a data management plan (DMP) has been mandatory in most funding instruments. The SNSF also expects that data produced during the research work will subsequently be publicly accessible in digital databases, provided there are no legal, ethical, copyright or other clauses to the contrary (source). The SNSF DMP is relatively short: its expected length is about 2 pages of text in total, answering 10 questions, plus 2 checkboxes (source). It consists of four sections: (1) data collection and documentation, (2) ethics, legal and security issues, (3) data storage and preservation, and (4) data sharing and reuse. You can find further information, FAQ guidelines and contact to support services under the following links: https://www.snf.ch/en/FAiWVH4WvpKvohw9/topic/research-policies https://www.snf.ch/de/dMILj9t4LNk8NwyR/thema/open-research-data Video support broken down section by section:
Data Management Plans required by Horizon EuropeeditOpen Science for Arts, Design and Music/Guidelines/Horizon Europe/DMP Data Management Plans templatesedit
Checklist of the most important milestones throughout the research workflow that enable Open Access (and FAIR) sharing of research results and accompanying resourcesedit
Tipsedit
Data Management Plans toolseditYou do not have to use specific tools while working on project DMPs apart from an empty document but there are available DMP creator resources that systematically guide you through the process, such as:
General approacheditOpen by default - open licenses on all content where possible (CC0 for data; CC BY for texts, video, images; CC BY-SA for collaborative projects involving citizens) - OVERVIEW CHART of the CC licenses - which license what is allowed, which research scenario
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Share your work with CC licences
editCC licences
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Creative Commons LicenseseditCreative Commons (CC) Licenses are probably the most known and most widely used copyright non-exclusive licenses. CC Licenses promote the sharing and re-use of creativity and knowledge by replacing the default 'all right reserved' approach of copyright, with the 'some rights' reserved approach. In other words, they enable right holders (licensors) to release some of the rights that are granted by copyright law. CC licenses grant others (licensees) permission to use, share and modify licensors' creative works, and clearly define the conditions for such re-use. CC licenses vs. CopyrighteditCC Licenses do not substitute copyright laws but simply offer right holders the possibility to organize and manage rights within the framework of existing copyright legislation. CC licenses are built within copyright law. A such they can be applied only to copyrightable works by the right holder. CC licenses cannot be applied to works that are included in the worldwide public domain. They do not limit or suppress any of the rights that are granted under the exceptions and limitations to copyright. Other types of intellectual property (e.g., patents and trademarks) are not covered by CC licenses. Creators retain the copyright and their right to be credited, while permitting reusers to copy and distribute their work. They work internationally and have they same lifespan as copyright. CC licenseseditCC licenses provide a range of options for creators who want to share their works with the public rather than reserving all rights under copyright.
There are six CC licenses that are a combination of one or more of the following four elements: The main decisions that a licensor must take when choosing one of the six CC licenses are:
Depending of the answers, the licensor can choose among six different license options, from least to most restrictive: CC licenses and the Public DomaineditIn addition to the CC license suite, CC also has two public domain tools. Public domain tools and licenses are not equivalent. Open vs Not-Open CC LicenseseditAccording to the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities, all users should have a free, irrevocable, worldwide right of access and permission to copy, use, distribute, (...), make and distribute derivative works in any digital medium, for any responsible purpose, subject to proper attribution of authorship. Therefore, only three CC licenses are completely in line with such definition of “open”: CC0, CC-BY and CC-BY-SA. The other four CC licenses - CC BY-ND, CC BY-NC, CC BY-NC-ND and CC BY-NC-SA - are not considered “open” for they are more restrictive than the "open" requirements. |
Licence your work
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License your workeditBefore choosing a CC license check that you control copyright in the work to which you wish to apply the license.
In case the use of third-party material does not allow for open licensing of each part of your work, DARIAH-EU recommends to use the least restrictive license applicable to your content. You can exclude third-party material from the license provision of your publication, but make sure to mark these exceptions clearly. This way the rights of the original copyright holder are respected while you are free to release your own publication under an open license. Adding a CC license to your work is simple. You just need include, somewhere in your work, all the information that others will need to properly attribute your work. The information are:
If you are publishing your content on an online platform, use the built-in CC license tools to mark your work with a CC license. What if someone does something with your CC licensed work you disagree with?editAs long as users comply with the terms and conditions of the CC license, you cannot control how your material is used. But, you can always choose not to be associated with your material or to uses of it that you don't like. In other words, you can waive the attribution requirement, thus require that the licensee remove the attribution information and choose not to be identified as the author-licensor or the original work. |
Disseminating research output in open access
editThere are several options to disseminate your work in open access: you can publish the results of your research in an open access journal and/or deposit your work (publications and data) in an open archive.
Articles
editPublishing in an open access journal
Books
editTurning closed access publications to Open Access retrospectively
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Turning older publications legally into open access is not a mission impossible any more. This possibility is becoming part of the service portfolio of more and more publishers (e.g. Routledge). Even if it is not explicitly offered on the publisher’s due to low demand or to the relative novelty of this practice, it is worth highlighting this possibility as a source of revenue for your publisher. If funding for this purpose is available, the authors of the publication and the publisher agree on the details of re-licensing or double-licensing and create a new contract. + Template renegotiation with copyright holders + Template co-authors + Template publisher |
Thesis, dissertations
editInstitutional publications
editDatabases
editResearch data and metadata
editData visualisation and infographics
editWebsites
editMultimedia
editEducational material
editSoftware
editFunding Open Acces
editHow to fund Open Access
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How to fund Open Access?editA fundamental difference to the traditional closed access (or paywalled) models is that when publishing Open Access, costs of publication and dissemination are moved from the demand/reader side to the supply/author side. This however does not mean that authors need to pay Article or Book Processing Charges from their pockets. In reality, these costs are covered either by funders of external research grants (such as Horizon Europe or The Swiss National Science Foundation) or by research performing institutions. In the former case, costs of Open Access publications are included in the budget of the funded project (see the example of SNSF here). In the latter case, universities and other research institutions have transformative agreements (see Swiss examples above) in place and in addition to them, also institutional Open Access publication funds. This however does not always fully cover the Open Access publication of each and every affiliated or loosely affiliated scholarly works. To mitigate gaps in the funding landscape, organisations like DARIAH ERIC have dedicated Open Access book publication grants in place. In yet another funding model, which is all probably the most sustainable one, academic institutions and their libraries pay in a shared pot to collectively fund Open Access publishing venues that are important for their communities and where their authors are free to publish. This way, these institutions take back ownership of and control over the publishing infrastructure instead of simply paying publication prices defined by for-profit publishers. The Open Library of Humanities is probably the best known example of them. [Swiss examples to be added.] To gain up-to-date information of Open Access funding available for you or your research team, we recommend contacting your institutional library or your national research funder (SNSF, DFG, NWO etc.) for information. In many cases, scholars without institutional affiliation and project funding or researchers coming from lesser resourced countries can apply for APC waivers. For books, the OAPEN Open Access Books Toolkit curates a regularly updated list of available funding for the Open Access Publication of academic books across Europe here: https://oabooks-toolkit.org/lifecycle/10944589-planning-funding/article/9012512-overview-of-available-funding Further information about Open Access book funding is available on the dedicated discussion board of the Open Access Book Network here: https://hcommons.org/groups/open-access-books-network/forum/topic/developments-for-open-access-book-funding-policies/ |
Open Access funding opportunities in Switzerland
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Open Access funding opportunities in SwitzerlandeditInformation, funding, Open Access journal finder for Swiss scholars is available on the SNSF's website here: https://oa100.snf.ch/en/news-en/open-access-simple-and-efficient-publishing-with-chronoshub/ and here: https://oa100.snf.ch/en/funding/. Further, in collaboration with the Swiss National Science Foundation (SNSF), swissuniversities offers scientists and scholars practical and financial support for the Open Access publication of their work. Currently, there are several Swiss universities offering free-to-publish-free-to-read read Open Access publishing platforms for journals, such as the Hauptbibliothek Open Publishing Environment (HOPE) for the University of Zürich. Initiated by the swissuniversities alliance, the PLATO project (2022-2024) develops a sustainable funding model that enables collaborative community-driven and high-quality Open Access Publishing in Switzerland. HOPE provides a platform to researchers of the University of Zurich for publishing in Open Access journals The Swiss Consortium of Swiss Academic Libraries is responsible for negotiating for, providing and administering Open Access transformative agreements with traditionally closed access publishers across the country. You can read more about them here: https://consortium.ch/vertraege-konditionen/?lang=en |