Heritage Guard Network/Timeline
| Time frame | Place/ |
Short description of main activities | Participating partners/ |
Responsible partner | Comment |
|---|---|---|---|---|---|
| 2023-12-01 is the start of the project, 2023-12– 2024-01 for preparation/ |
Sweden | Preparation for project kick-off meeting (agenda, travel, venue, catering, etc.) in Sweden. At the event the project team discusses who to invite to the network, what to cover in the WG reports, as well as to meet up with leading figures within the topical area in Sweden to exchange knowledge and information. WMSE project leads onwards | WMSE, WMPL, WMGE, WMUA | WMSE | Initial meeting 14-16/2 February |
| 2023-12 – 2024-02 for planning. 2024-02 – 2024-10 for communication activities | Online | Communication plan is developed by the project team. Writing blog posts, press releases, and social media content to share insights about the entire project or insights from the respective WGs is done on an ongoing basis. Drafts are shared and discussed by the entire project management team to ensure that insights represent the network | Each of the WGs is responsible for developing communication material, coordinated by WMPL | WMPL | |
| 2023-12 – 2024-10 | Online | WG meetings ongoingly throughout the project, including cross-WG meetings to ensure that insights are spread between WGs and across the entire network. The network and WGs organize virtual kick-off events. All working material is available for all WGs at all times. Two Wikimedia partners will be represented in each WG. One is acting as the chair | WMSE, WMPL, WMGE, WMUA | Rotating responsibility | |
| 2024-01 – 2024-10 | Online | Regular virtual meetings between the project management team, including WG leaders, to coordinate between working groups and share findings, learnings, and opportunities | WMSE, WMPL, WMGE, WMUA | Rotating responsibility | |
| 2024-01 – 2024-06 | Online | Together with experts in the field, explore the intersection of digitization of cultural and natural heritage in danger and ensure that the insights gathered are disseminated among the four WGs, resulting in key action points that all WGs need to consider. WMUA’s network from the Wiki Loves Earth photo contest will be engaged | WMSE, WMPL, WMGE, WMUA | WMUA | |
| 2024-03 – 2024-10 | Georgia and Ukraine | Identify and compile information about existing cultural and natural heritage institutions and their data sets, including their licenses, in the Baltic Sea region | WMGE, WMUA | WMUA | |
| 2024-03 – 2024-10 | Georgia and Ukraine | Identify potential partners and relevant stakeholders interested in digital preservation of natural and cultural heritage in danger in the Baltic Sea region | WMGE, WMUA | WMGE | |
| 2024-03 – 2024-10 | Online | WGs organizes (digital/hybrid) seminars, etc. to gather insights and input from experts from the Baltic Sea region for specific issues covered in the WG’s report | WMSE, WMPL, WMGE, WMUA | Rotating responsibility | |
| 2024-04 – 2024-05 | Georgia | Mid-project meeting in Georgia for the project management team to carry out text workshops for report writing. The mid-project meeting includes networking, partnership-building, and knowledge-gathering meetings with national stakeholders. This takes place when each working group has done extensive research | WMSE, WMPL, WMGE, WMUA | WMGE | |
| 2024-03 – 2024-10 | TBD – The countries where the conferences are organized or online | Identifying suitable conferences and organizing project team participation at them, representing the entire project or the respective working groups | Each of the WGs are responsible for developing presentations and conference submissions, coordinated by WMPL | WMPL | |
| 2023-12 – 2024-10 | Online | Each of the WGs develops a report. At the end of the project, WMSE takes on the editorial task to ensure that the main takeaways are coherent and easy to understand | Each of the WGs is responsible for developing their own report, coordinated by WMSE | WMSE | |
| 2024-08 | Poland | Project meeting at the Wikimania 2024 conference in Poland. Wikimania is the largest gathering of Wikimedia staff and volunteers. WMPL is one of the organizers. Participation at Wikimania is self-funded | WMSE, WMPL, WMGE, WMUA | WMPL | |
| 2024-06 – 2024-10 | Online | Prepare applications for future project funding based on identified open calls. | WMSE, WMPL, WMGE, WMUA | WMSE | |
| 2024-08 – 2024-09 | Poland | A hybrid networking and skill-sharing event in Poland where the four draft papers are presented and discussed to gather feedback for finalization from both experts from the WGs and external stakeholders with extensive knowledge. The event consists of a physical meeting for the WGs and invited stakeholders, combined with digital participation | WMSE, WMPL, WMGE, WMUA | WMPL | |
| 2024-08 – 2024-10, project ends 2024-10-31 | Online | Wrapping up project. Plan for the future role and structure of the network to ensure long-term benefits and opportunities. End of project and reporting | WMSE, WMPL, WMGE, WMUA | WMSE |